Can this form be signed electronically?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures are legally valid when intent, consent, attribution, and record retention are met. For consumer-facing transactions, follow ESIGN disclosure requirements where applicable.

What if artwork colors don’t match the sample?

Color tolerances should be documented on the form. If colors deviate, use the approval clause to determine responsibility; consider proofing with a physical swatch or approved Pantone reference before running full production.

Do I ever need a notary for this form?

Most screenprint orders do not require notarization. Notarization is only needed when the parties’ contract or a local regulation specifically requires it. For remote notarization, confirm the state's RON rules first.

How should I attach and name artwork files?

Use a clear naming convention that includes job number, location, and color (for example JOB123_FRONT_PMS186.pdf). Provide vector sources where possible and verify resolution to avoid prepress delays.

Who can sign on behalf of a business?

An authorized company officer or agent with signing authority should sign. Document signer authority on the form or attach a board resolution or PO showing delegated signing rights to avoid later disputes.

How long should I keep signed forms?

Keep signed production forms for the active period plus at least three years; retain longer where industry law applies (IRS records three years under IRC §6501(a); HIPAA six years under 45 CFR §164.530(j)).

Electronic Signature
Templates
Miscellaneous
Print Production Screenprint Form

Print Production Screenprint Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRINT PRODUCTION SCREENPRINT AGREEMENT

Parties and Project Identification

Client Name Client Contact Client Address Printer (Vendor) Name Vendor Contact

Project Name: Job Number: Requested Start Date:

Recitals

WHEREAS, Client desires to procure screenprint production services for the Project Name identified above; and

WHEREAS, Vendor represents that it has the necessary facilities, equipment, and expertise to perform screenprint production in accordance with the specifications provided by Client; and

WHEREAS, the parties wish to set forth the terms and conditions under which Vendor will produce and deliver the printed goods.

Scope of Work

Detailed Scope of Work (include screens, colors per position, separation instructions, special inks, and finish)

Production Details

Substrate / Garment Type: Brand / Style:

Size & Quantity Breakdown (list sizes and quantities)

Number of Screens: Colors per Print: Print Location(s):

Artwork, Proofs and Approvals

Client shall supply final artwork in agreed formats. Vendor will produce a digital proof for approval. Client approval required prior to production. Approval Deadline:

Proof Type: Proof Fee (if applicable):

Payment Terms

Total Contract Amount: $ Deposit Required (non-refundable): $

Payment Schedule and Milestones

Late Payment Fee: Payment Method:

Term and Termination

Agreement Start Date: Expected Completion / End Date:

Either party may terminate this Agreement for material breach if the breaching party fails to cure within days after written notice. Termination shall not relieve Client of payment obligations for work performed prior to termination.

Confidentiality

Each party shall maintain in confidence all nonpublic business, technical and financial information disclosed by the other party relating to this Agreement and the Project. Confidential information does not include information that is publicly available through no fault of the receiving party or independently developed by the receiving party without reference to the disclosing party's confidential information. Confidentiality obligations survive termination for a period of three (3) years.

Warranties, Indemnity and Liability

Vendor warrants that the goods will conform to the agreed specifications at time of delivery. Client warrants that it has all rights to use supplied artwork and indemnifies Vendor against claims arising from Client-supplied artwork. Except for gross negligence or willful misconduct, neither party shall be liable for consequential or punitive damages; Vendor's total liability for claims arising from this Agreement shall not exceed the amount paid by Client to Vendor under this Agreement.

Shipping, Reworks and Remakes

Shipping terms: . Reworks due to Vendor error will be performed at Vendor's expense for quantities agreed to be defective. Remakes due to Client changes after approval shall be charged at Vendor's then-current rates.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

Entire Agreement

This Agreement, including any exhibits, schedules or purchase orders expressly incorporated herein, constitutes the entire agreement between the parties and supersedes all prior and contemporaneous agreements, proposals, representations, and communications, whether written or oral, relating to the subject matter hereof. Any amendment must be in writing and signed by both parties.

Acceptance and Acknowledgment

By signing below, Client and Vendor represent and warrant that they are authorized to enter into this Agreement, have read and understood all terms contained herein, and agree to be bound by them.

Client Purchase Order Number (if any):

Client:

By:

Date:

Vendor (Printer):

By:

Date:

What the Print Production Screenprint Form Is

The Print Production Screenprint Form is a standardized job ticket and technical specification used to document every requirement for a screenprinted order. It records artwork files and placement, substrate type, imprint size and location, color callouts (PMS or CMYK), mesh and screen details, special inks or finishes, proof requirements, quantities, packing and shipping instructions, delivery dates, and payment terms. A complete form creates a single source of truth for production staff, reduces rework, and provides an auditable record of client approvals and pricing decisions.

Why a Complete Screenprint Form Matters

A properly completed Print Production Screenprint Form reduces production errors, shortens lead times, and clarifies commercial terms. It documents approvals and technical settings so suppliers deliver consistent results and disputes are easier to resolve.

Who Typically Prepares and Signs This Form

Production managers, designers, and client representatives commonly complete the Print Production Screenprint Form to align expectations before work begins.

Printer or Production Manager — Submits technical settings, screen specifications, and scheduling requirements to shop floor staff and confirms production feasibility.
Designer or Art Department — Provides final artwork files, color separations, and proof approvals; confirms imprint placement and dimensions.
Client Representative or Buyer — Approves final proof, signs commercial terms, and confirms billing, shipping, and quantity acceptance.

Having the right person fill and sign the form ensures technical accuracy, timely approvals, and clear contractual responsibility for the job.

Essential Elements Every Professional Form Should Include

A well-structured Print Production Screenprint Form groups technical, commercial, and approval data so printers and clients can act without follow-up.

Job ID

Unique identifier for tracking job status across prepress, printing, and shipping; include purchase order number and internal reference for reconciliation and reporting.

Artwork Specs

File names, acceptable formats (PDF/X-1a, EPS, AI, high-res PNG), required bleed, resolution, and any vector/bitmap notes to prevent misinterpretation at press.

Substrate Details

Material type, manufacturer, color, weight and surface finish (e.g., 100% cotton, blend, poly, garment label). Substrate affects ink adhesion and cure settings.

Inks & Colors

List spot colors with precise PMS codes or CMYK breakdowns, special inks (discharge, metallic, puff), and any required mixing or curing instructions.

Production Instructions

Screen mesh count, tension, print order, tack or flash details, number of passes, and any post-print operations like curing, washing, or finishing.

Commercial Terms

Quantity, unit price, payment terms, lead times, proof approval requirements, shipping method, and acceptance criteria for completed goods.

Step-by-Step: From Order to Print

Follow these sequential steps to convert a completed form into a finished print run with minimal rework and clear approvals.

01

Receive Order: Confirm job details and acknowledge receipt to client.
02

Prep Artwork: Validate files, separate colors, and create screens.
03

Approve Proof: Obtain client signature on digital or physical proof.
04

Run Production: Execute print run, inspect, and pack per instructions.

Digital Workflow Settings for Online Completion

Configure a repeatable digital workflow so forms route automatically from sales to prepress to production with clear sign-off checkpoints.

Field	Configuration
Upload Method	Accept PDF/X-1a or high-res PNG uploads
Color Profile	Set CMYK shop profile or request Pantone values
Proof Requirement	Require signed digital proof before production
Sign-off Workflow	Route to client then production manager sequentially

How Electronic Submission and Routing Works

Digital completion and e-signing streamline approvals and preserve an audit trail for each production stage.

Create Form: Populate fields and attach artwork.
Assign Approvers: Add client and internal approvers.
Sign Electronically: Approvers sign using accepted eSignature method.
Archive: Store signed form with audit trail.

Platform and File Requirements for eSubmission

Ensure your platform accepts the file types and authentication methods needed to preserve artwork fidelity and signer intent.

File Formats: PDF/X-1a, PDF, DOCX, PNG
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email link, SMS code, or stronger methods

Use a platform that supports versioned files, audit trails, and common integrations; signNow is one vendor that supports those capabilities and common integrations without imposing per-user limits.

Typical Timing and Deadline Expectations

Set and communicate lead times explicitly on the form; common timing elements are listed below.

Proof Turnaround:

Client approval expected within 24–48 hours to avoid schedule slips.

Screen Preparation:

Allow 2–5 business days after proof approval for screen making.

Standard Production:

Production runs typically require 3–10 business days depending on quantity.

Rush Options:

Rush jobs shorten lead times but usually incur additional fees.

Payment Terms:

Net 30 is common; prepayment may be required for first-time clients.

eSignature Vendor Comparison for Screenprint Forms

High-level comparison of commonly used eSignature vendors for handling production screenprint forms; signNow is listed first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes, limited	Yes, limited	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and Compliance Features to Expect

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit

Audit Trail: Timestamped logs and signer IP addresses

HIPAA BAA: Available where required

ESIGN / UETA: Meets electronic signature legal standards

Access Controls: Role-based permissions and SSO options

Retention: Configurable retention and export options

Common Preparation Mistakes That Cause Delays

Missing or low-resolution artwork files requiring rework and extra charges for file remediation and color separation.
Unspecified color references or absence of PMS values leading to inconsistent color matches and client dissatisfaction.
Inadequate substrate information causing poor ink adhesion or unexpected curing problems during production.
Lack of explicit proof approval or signer authority producing disputes over accepted quantities or quality at delivery.

Practical Risks and Financial Consequences

Late Delivery: Rush fees or penalties

Reprint Costs: Client pays for remakes

Chargebacks: Refunds or disputed invoices

Quality Claims: Liability for defective items

Data Loss: Missing approvals or files

Compliance: HIPAA breach fines when applicable

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and storing the Print Production Screenprint Form.

Need help? Contact support

Can this form be signed electronically?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures are legally valid when intent, consent, attribution, and record retention are met. For consumer-facing transactions, follow ESIGN disclosure requirements where applicable.
What if artwork colors don’t match the sample?
Color tolerances should be documented on the form. If colors deviate, use the approval clause to determine responsibility; consider proofing with a physical swatch or approved Pantone reference before running full production.
Do I ever need a notary for this form?
Most screenprint orders do not require notarization. Notarization is only needed when the parties’ contract or a local regulation specifically requires it. For remote notarization, confirm the state's RON rules first.
How should I attach and name artwork files?
Use a clear naming convention that includes job number, location, and color (for example JOB123_FRONT_PMS186.pdf). Provide vector sources where possible and verify resolution to avoid prepress delays.
Who can sign on behalf of a business?
An authorized company officer or agent with signing authority should sign. Document signer authority on the form or attach a board resolution or PO showing delegated signing rights to avoid later disputes.
How long should I keep signed forms?
Keep signed production forms for the active period plus at least three years; retain longer where industry law applies (IRS records three years under IRC §6501(a); HIPAA six years under 45 CFR §164.530(j)).

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