Can I sign the addition electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided parties demonstrate intent, consent, attribution, and retention of the record.

Are there exceptions to eSigning?

Certain documents (for example, wills, court orders) are excluded from ESIGN/UETA coverage; verify whether your state or the document type requires in-person signing.

Do I need a notary or witnesses?

Most printer service addenda do not require notarization, but state rules and internal procurement policy may require it; check local law and the base agreement for notarization clauses.

How do I prove the signature is valid?

Retain the platform’s certificate of completion and audit trail showing timestamp, signer identity, and IP details; those records support attribution and integrity in disputes.

Is signNow suitable for executing this addendum?

signNow supports legally binding eSignatures, audit trails, and HIPAA compliance with a BAA option; its platform preserves signed PDFs and associated metadata for recordkeeping.

What if a signer’s name mismatches?

Mismatched signer names can raise enforceability questions. Use exact legal entity or individual names and, if necessary, include a line indicating the signer’s authority and capacity.

Electronic Signature
Templates
Miscellaneous
Printer Services Addition

Printer Services Addition

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRINTER SERVICES ADDITION

This Printer Services Addition (the "Addition") is made effective as of Effective Date: by and between Client Name: (hereinafter "Client") and Service Provider Name: (hereinafter "Provider").

WHEREAS

WHEREAS, the parties entered into a Master Services Agreement or similar agreement dated under which Provider supplies printing equipment, consumables and maintenance services (the "Agreement");

WHEREAS, Client desires to add the equipment and services described below and Provider is willing to provide such additional equipment and services under the terms and conditions set forth in this Addition; and

WHEREAS, the parties intend this Addition to amend and supplement the Agreement and to govern the additional equipment and services described herein.

SCOPE OF WORK

Addition Summary Equipment and Services to be Added

Item 1 — Model: Serial: Quantity:

Item 2 — Model: Serial: Quantity:

Additional services included (select all that apply): Installation Maintenance / On-site Support Consumables / Supplies Remote Monitoring

PAYMENT TERMS

Total Additional Fee Billing Schedule and Payment Method Late Payment

Any undisputed late payment shall accrue interest at the lesser of (a) or (b) the maximum rate permitted by applicable law. Provider may suspend services for unpaid amounts after days' written notice if amounts remain unpaid.

TERM AND TERMINATION

This Addition shall commence on Start Date: and shall continue until End Date: unless earlier terminated in accordance with this Addition or the Agreement.

Either party may terminate this Addition for convenience upon days' prior written notice to the other party. Termination for cause shall be permitted where a non‑breaching party provides written notice of breach and the breaching party fails to cure within days.

CONFIDENTIALITY

Each party shall keep confidential all non‑public information disclosed by the other party in connection with this Addition ("Confidential Information") and shall not use or disclose such Confidential Information except (i) as necessary to perform its obligations under this Addition, (ii) with the disclosing party's prior written consent, or (iii) as required by applicable law, provided that the receiving party provides prompt notice to the disclosing party to permit the disclosing party to seek protective relief. Confidential Information does not include information that is or becomes publicly available without breach, independently developed by the receiving party, or rightfully obtained from a third party without restriction.

GOVERNING LAW

This Addition shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. The parties submit to the exclusive jurisdiction of the courts located in that State for disputes arising under this Addition.

ENTIRE AGREEMENT

Except as expressly amended by this Addition, all terms and conditions of the Agreement remain in full force and effect. This Addition, together with the Agreement, constitutes the complete and exclusive statement of the agreement between the parties relating to the subject matter hereof and supersedes all prior and contemporaneous proposals, understandings and communications relating to that subject matter.

NOTICES AND CONTACTS

Client Contact for This Addition Provider Contact for This Addition

Client:

By:

Date:

Provider:

By:

Date:

What the Printer Services Addition Is

A Printer Services Addition is a written amendment or addendum that incorporates printer supply, maintenance, or managed print services into an existing vendor or facilities agreement. It defines scope, equipment, consumables, service levels, pricing, invoicing, term, and responsibilities for both parties. The document clarifies whether supplies are billed per page, included in a meter-read plan, or invoiced as separate line items, and it attaches delivery, installation, and disposal terms as needed for legal and operational clarity.

Why a Dedicated Addition Matters

Documenting printer services in a discrete addition prevents ambiguity about costs, performance standards, and ownership of equipment. Clear terms reduce disputes, simplify billing reconciliation, and enable consistent service-level enforcement across sites.

Who Typically Prepares and Signs This Addition

The Printer Services Addition is commonly completed by procurement, facilities management, IT, or the vendor account representative before onboarding or when expanding services.

Procurement teams handling vendor contracts and central billing for multi-site organizations.
Facilities or IT managers who track equipment locations, meter reads, and maintenance schedules.
Vendor account managers or sales representatives who document pricing, SLAs, and service windows.

The final signers are usually an authorized company officer and the vendor’s authorized representative; signatures should match the organization names used in the main contract.

Step-by-Step: Completing the Printer Services Addition

Follow this sequence to prepare, review, and finalize the addition with minimal rework.

01

Gather contract data: Collect master agreement reference, PO number, and existing term.
02

Define services: Specify supplies, maintenance, and meter billing clearly.
03

Set pricing: Enter rates, billing frequency, and any volume discounts.
04

Authorize signatures: Obtain signatures from authorized representatives and date the document.

How Execution and Distribution Typically Flow

Execution and circulation usually follow a short routing chain from preparer to approver to signer, with copies distributed after signature.

Preparation: Create addendum referencing the base agreement and PO.
Internal approval: Obtain procurement and legal sign-off as required.
Signing: Collect signatures electronically or on paper from both parties.
Distribution: Send fully executed copies to procurement, accounts payable, and vendor.

Configuring a Digital Workflow for This Addition

Set up a simple digital workflow to place fields, authenticate signers, and route signed copies to key stakeholders.

Field	Configuration
Signature block	Assign to signing party with date field
Initials	Place at pricing and scope changes
Approver field	Set required prior to final signature
Routing	Auto-email executed PDF to designated recipients

Technical Considerations for eSigning and Delivery

Confirm the eSignature platform supports the authentication, audit trail, and file formats your legal or procurement teams require.

File formats: PDF and DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS code, or two-factor

Choose platform settings that produce a complete certificate of completion, retain audit data, and preserve an exact signed copy for records and dispute resolution.

Essential Elements to Include in a Professional Addition

Include these sections to make the Printer Services Addition legally robust and operationally clear for both parties.

Scope

Define covered devices, services included, excluded items, and whether remote diagnostics or onsite visits apply, so expectations are unambiguous.

Pricing

Specify per-page rates, meter thresholds, fixed monthly fees, billing increments, and any minimums to avoid later invoice disputes and support accurate budgeting.

Term

State the addition’s effective date, initial term, renewal mechanics, and termination rights including notice periods and cure windows to manage lifecycle risk.

Service Levels

Quantify response times, parts availability, uptime targets, and remedies such as service credits to align vendor performance with business needs.

Equipment Ownership

Clarify title to leased or provided equipment, responsibility for loss or damage, removal procedures, and any end-of-term fees or buyout pricing.

Data and Security

Address device-collected data, confidentiality, any HIPAA or PCI implications, and obligations for secure disposal of stored content on devices.

Security and Compliance Points to Note

Encryption: TLS 1.2/1.3 in transit

At-rest protection: AES-256 encryption at rest

Audit trail: Timestamps, IPs, action history

Certifications: SOC 2 Type II, ISO 27001

HIPAA support: BAA available when required

Accessibility: WCAG 2.0 Level AA

Common Preparation Errors to Avoid

Leaving the base agreement reference blank, which severs the legal link between the addendum and the master contract and causes interpretation disputes.
Failing to specify billing units (per page, per click, per device) and meter-read frequency, leading to recurring invoice reconciliation issues.
Using vague service-level language such as 'reasonable time' instead of measurable response or repair windows, which complicates enforcement and remedies.
Mismatched signer names or unsigned exhibits; an unsigned exhibit can render terms unenforceable if not integrated properly into the executed document.

Potential Legal and Financial Consequences of Errors

Contract breach: Damages exposure

Invoice disputes: Delayed payments

Data exposure: Regulatory fines

Service gaps: Operational downtime

Notarization issues: Execution invalidation

HIPAA risk: Civil penalties

Typical Timeframes and Notice Periods to Include

Set explicit dates and notice windows so billing, installation, and termination events are predictable and enforceable.

Effective date and term:

Specify start date and initial term length in months or years.

Installation window:

Define the vendor’s target installation and commissioning timeframe.

Billing cycle:

State invoice frequency and payment due days (for example, Net 30).

Service termination notice:

Require written notice and cure period, commonly 30 to 90 days.

Meter-read schedule:

Indicate monthly or quarterly read dates and dispute period.

eSignature Vendor Pricing and Capability Snapshot

Compare baseline pricing and key capability indicators for common eSignature platforms; signNow appears first in this comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Yes, trial	Yes, trial	Yes, trial	Yes, trial
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Printer Services Addition

Answers to common legal, execution, and technical questions about preparing and signing a Printer Services Addition.

Need help? Contact support

Can I sign the addition electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided parties demonstrate intent, consent, attribution, and retention of the record.
Are there exceptions to eSigning?
Certain documents (for example, wills, court orders) are excluded from ESIGN/UETA coverage; verify whether your state or the document type requires in-person signing.
Do I need a notary or witnesses?
Most printer service addenda do not require notarization, but state rules and internal procurement policy may require it; check local law and the base agreement for notarization clauses.
How do I prove the signature is valid?
Retain the platform’s certificate of completion and audit trail showing timestamp, signer identity, and IP details; those records support attribution and integrity in disputes.
Is signNow suitable for executing this addendum?
signNow supports legally binding eSignatures, audit trails, and HIPAA compliance with a BAA option; its platform preserves signed PDFs and associated metadata for recordkeeping.
What if a signer’s name mismatches?
Mismatched signer names can raise enforceability questions. Use exact legal entity or individual names and, if necessary, include a line indicating the signer’s authority and capacity.

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