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Pro Hac Vice Application

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9-408A. Plea and disposition agreement.

[For use with Magistrate Court Rule 6-502 NMRA, Metropolitan Court Rule 7-502 NMRA, and Municipal Court Rule 8-502 NMRA]

STATE OF NEW MEXICO

[COUNTY OF

[CITY OF

COURT

[STATE OF NEW MEXICO]

[COUNTY OF

[CITY OF

V. No. Defendant.

DOB: S.S.#:

PLEA AND DISPOSITION AGREEMENT

The prosecution and the defendant hereby agree to the following disposition of this case:

Plea:

The defendant agrees to plead to the following offenses:

Terms:

On the following understandings, terms, and conditions:

[1. Agreement as to sentence. That the following disposition will be made of the charges:

[1. No agreement as to sentence. There are no agreements as to sentencing. The mandatory minimum penalties, maximum possible penalties, and possible sentence enhancements are as follows:

(set forth possible penalties).]

2. Dismissed or additional charges. That the prosecution will dismiss the following charges:

The following charges are not yet filed and will not be filed against the defendant:

3. New charges. The complaint is hereby amended to add the following charges against defendant:

4. Effect on charging document. That this agreement, unless rejected or withdrawn, serves to amend the complaint to charge the offense to which the defendant pleads, without the filing of any additional pleading. If the plea is rejected or withdrawn, the original charges are automatically reinstated.

5. Waiver of defenses and appeal. Unless this plea is rejected or withdrawn, that the defendant hereby gives up any and all motions, defenses, objections, or requests which the defendant has made or raised, or could assert hereafter, to the court's entry of judgment and imposition of a sentence consistent with this agreement.

6. Withdrawal permitted if agreement rejected. That, if after reviewing this agreement and any presentence report the court concludes that any of its provisions are unacceptable, the court will allow the withdrawal of the plea, and this agreement shall be null and void. If the plea is withdrawn, neither the plea nor any statements arising out of the plea proceedings shall be admissible as evidence against the defendant in any criminal proceedings.

I have read and understand the above. I have discussed the case and my constitutional rights with my lawyer. I understand that by pleading I will be giving up my right to a trial by jury if I am entitled to a jury, to confront, cross-examine, and compel the attendance of witnesses, my privilege against self-incrimination, and my right to appeal my conviction. I agree to enter my plea as indicated above on the terms and conditions set forth herein. I fully understand that if, as part of this agreement, I am granted probation, a suspended sentence, or a deferred sentence by the court, the terms and conditions thereof are subject to modification in the event that I violate any of the terms or conditions imposed.

I understand that entry of this plea agreement may have an effect upon my immigration or naturalization status, as well as my legal rights and personal opportunities, and I acknowledge that, if I am represented by an attorney, my attorney has advised me of the immigration consequences of this plea agreement.

(For use only in Magistrate and Metropolitan Court.)

(Domestic violence cases only) I understand that an entry of a plea for a crime of domestic violence will affect my constitutional right to bear arms, including shipping, receiving, possessing, or owning any firearm or ammunition, all of which are crimes punishable under federal law for a person convicted of domestic violence.

(For use only in Magistrate and Metropolitan Court.)

I understand that entry of this plea agreement may require me to register as a sex offender under the Sex Offender Registration and Notification Act (Sections 29-11A-1 through 29-11A-10 NMSA 1978), and I acknowledge that, if I am represented by an attorney, my attorney has advised me of the requirement to register.

(Check and complete if applicable.)

Conditional plea

Date

Defendant

I have discussed this case with my client in detail and I have advised my client of my client's constitutional rights and all possible defenses. I believe that the plea and disposition set forth herein are appropriate under the facts of this case. I concur in the entry of the plea as indicated above and on the terms and conditions set forth herein.

Date

Defense Counsel

I have reviewed this matter and concur that the plea and disposition set forth herein are appropriate and are in the interests of justice.

Date

Prosecutor

Approved:

Judge

USE NOTE

1. If the plea agreement is not made in exchange for a guaranteed, specific sentence, this paragraph should state as follows: “The State agrees to recommend the following sentence - or agrees not to oppose the defendant's request for a particular sentence, and the defendant understands that the court is not bound to those recommendations or requests and may sentence the defendant to a more unfavorable disposition.”

2. This paragraph is used if there are other pending or known criminal charges against the defendant that will be disposed of by this agreement.

3. The list of rights the defendant is giving up may exclude the right to a trial by jury in municipal court.

[Adopted, effective May 1, 1997; as amended May 15, 2003; as amended by Supreme Court Order No. 07-8300-029, effective December 10, 2007; as amended by Supreme Court Order No. 08-8300-048, effective December 31, 2008; as amended by Supreme Court Order No. 10-8300-028, effective December 3, 2010; as amended by Supreme Court Order No. 13-8300-020, effective for all cases pending or filed on or after December 31, 2013.]

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What a Pro Hac Vice Application Is and when it’s used

A Pro Hac Vice Application is a court filing that requests temporary admission for an attorney who is licensed in another U.S. jurisdiction to appear in a specific matter. Courts review documentation—commonly a motion, affidavit of good standing, local counsel sponsorship, and payment of a filing fee—before granting permission. Granting is discretionary and typically limited to representation in the identified case. Procedures and supporting documentation vary by court and jurisdiction; applicants must follow the local rules of the tribunal where admission is requested.

Why submitting a correct Pro Hac Vice Application matters

Proper completion preserves counsel’s ability to represent a client in a jurisdiction where they are not admitted, protects against accusations of unauthorized practice, and helps courts evaluate counsel’s fitness and contact with local counsel.

Why submitting a correct Pro Hac Vice Application matters

Who prepares and relies on this filing

Typical users range from small‑firm litigators to corporate and government attorneys who need temporary local admission.

  • Private practice litigators needing courtroom presence in another state or federal district.
  • In-house or corporate counsel handling multi‑jurisdictional litigation or transactions temporarily.
  • Government attorneys and special counsel asked to appear for discrete matters across jurisdictions.

Primary roles associated with the application

Out‑of‑State Attorney

An attorney licensed in one state seeking temporary admission in another for a specific case. The narrative should explain the attorney’s role, provide exact bar admission details and bar number, and include a certificate of good standing from the admitting jurisdiction.

Local Counsel

A locally admitted attorney who sponsors or associates with the out‑of‑state lawyer, accepts service, and assists with local rules and court procedures. Courts frequently require a local counsel declaration and contact information on the application.

Core components of a professional Pro Hac Vice Application

A complete filing follows the court’s local rules and combines identity, professional status, procedural statements, and confirmation of local counsel.

Cover Motion

A concise motion formally requesting admission pro hac vice that cites the controlling local rule and states the limited scope of the requested appearance.

Affidavit or Declaration

Signed statement by the applicant confirming bar admissions, disciplinary history, and compliance with local rules, often sworn or notarized per court requirements.

Certificate of Good Standing

Official verification from the attorney’s home jurisdiction demonstrating active status and no disbarment, usually dated within a specified period.

Local Counsel Consent

A written acceptance or sponsorship from a member of the local bar, including contact details and agreement to accept service of process.

Proof of Service

Evidence that opposing parties and the court clerk received the motion and attachments consistent with local service rules.

Fee Receipt

Payment confirmation for the court’s filing fee, which varies by tribunal and may require a separate motion for waiver in limited circumstances.

Stepwise process to prepare and submit the application

Follow this ordered checklist to assemble documents, verify eligibility, and submit according to local court procedure.

  • 01
    Gather Documents: Collect motion, affidavit, good‑standing certificate, and local counsel consent.
  • 02
    Confirm Local Rules: Check the specific court’s pro hac vice rule and any e‑filing requirements.
  • 03
    Complete & Sign: Fill fields, sign per court rules, and notarize if required.
  • 04
    File and Serve: File with the clerk and serve opposing counsel following prescribed methods.

How to configure an electronic workflow for this filing

Use an e‑file friendly workflow to assemble documents, collect signatures, and produce a verifiable audit trail for court submission.

Field Configuration
Document Format PDF/A recommended for court submission when permitted; include bookmarks for exhibits.
Signer Authentication Use email plus SMS code or identity verification where court rules allow electronic signatures.
Signature Type Capture intent with electronic signature and maintain an audit trail; use PKI/digital signature where required.
Retention Store copies of signed documents and the audit trail in a secure repository for the required retention period.

Where to file and how the submission is routed

Filing method depends on the tribunal: federal district courts, state trial courts, and appellate courts maintain different e‑file and clerk procedures.

  • Court E‑Filing: Upload documents to the court’s e‑file portal if the court accepts electronic filings.
  • Clerk’s Office: Deliver or mail to the clerk when e‑filing is unavailable or for sealed filings.
  • Serve Opposing Parties: Serve papers per state or local rules, typically via e‑service or certified mail.
  • Local Counsel Filing: Local counsel may enter an appearance and file an acceptance to meet court requirements.

Digital signing and technical requirements to support court filings

Courts vary on acceptable electronic signature types; ensure the platform produces a retrievable audit trail and supports required file formats.

  • Integrations: Supports Salesforce, Microsoft 365, Google Workspace integrations
  • Formats: PDF, DOCX support; export as PDF/A when required
  • Authentication: Email + SMS code, advanced signer authentication available

Typical timing and deadlines to plan for

Timing is driven by the court’s calendar and local rules; begin preparation early to allow for certificate procurement and service requirements.

Filing Lead Time:

Start at least 14 days before a scheduled hearing when possible.

Certificate Processing:

Allow several business days for issuing authorities to provide good‑standing certificates.

Service Deadlines:

Serve opposing parties within the period specified by local rules, commonly the same day or shortly after filing.

Response Period:

Opposing parties may file objections per the court’s briefing schedule.

Judge’s Decision:

Court may rule at hearing or issue written order; timing varies.

Key milestones from preparation to court decision

Track these stages sequentially to ensure the application advances without procedural gaps.

01

Prepare Materials

Assemble motion, affidavit, certificate, and local counsel consent.

02

File and Pay

Submit filing to clerk and include required fee.

03

Serve Parties

Provide opposing counsel and the court with proof of service.

04

Hearing or Order

Court hears motion or issues written ruling on admission.

Consequences of improper or incomplete filings

Denial of Application: Court may refuse admission for procedural errors or insufficient documentation.
Unauthorized Practice: Proceeding without permission risks sanctions for unauthorized practice of law.
Disciplinary Action: Misstatements may lead to disciplinary investigation by a bar authority.
Case Exclusion: Court may limit or exclude the attorney from appearing in the matter.
Fee Forfeiture: Filing or administrative fees may not be refunded if application is denied.
Delay Costs: Rework and delayed litigation schedules increase client cost and scheduling risk.

Common preparation errors to avoid

  • Submitting an outdated certificate of good standing or one that lacks an acceptable issuance date often causes immediate rejection.
  • Failing to include a local counsel sponsorship or contact information may violate the local rule and result in denial.
  • Using inconsistent names or bar numbers between documents can trigger identity verification failures or court inquiries.
  • Relying on unsupported electronic signature types when the court requires wet signatures or specific digital certificates leads to filing rejection.

Practical tips for accurate and efficient completion

Adopt consistent checklists and an electronic workflow to reduce manual errors and preserve a robust audit trail for court review.

Follow Local Rules Precisely
Review the receiving court’s pro hac vice rule and any electronic filing instructions before preparing documents to ensure compliance with formatting, notarization, and signature requirements.
Validate Good‑Standing Documents
Obtain certificates of good standing directly from the issuing authority and confirm acceptable issuance windows to avoid rejection for staleness.
Coordinate with Local Counsel
Confirm local counsel’s willingness to sponsor and accept service early, and have them review the motion for conformity with local practice and preferences.
Use Secure eSignature Workflows
When courts permit electronic signatures, use a compliant platform that preserves intent, attribution, and audit trails consistent with ESIGN (15 U.S.C. §7001) and UETA.

Representative scenarios where pro hac vice petitions are used

Real‑world examples show when out‑of‑state counsel are essential for client representation and how courts respond to well‑prepared motions.

Small Firm Specialist

A boutique environmental litigator needs courtroom experience in a neighboring state

  • The firm partners with local counsel for service and filings
  • Proper documentation and a clear scope ensured prompt judicial approval and preserved continuity of expert testimony while minimizing travel and duplication of counsel.

Corporate Multi‑State Matter

In‑house counsel for a national corporation requires temporary admission for a multi‑district dispute

  • The company provides sponsoring local counsel and good‑standing proof
  • Coordinated filings across districts and consistent use of an electronic workflow reduced administrative delay and maintained a single lead attorney for strategy.

Essential data elements to include on the application

Applicant: Full legal name
Bar Number: Jurisdiction and number
Home Jurisdiction: State or federal admission
Good Standing: Issuing authority and date
Local Sponsor: Local counsel name and bar number
Fee: Proof of payment

Typical eSignature plan and capability comparison for filing support

Comparison shows core pricing and feature differences among common eSignature providers; signNow is listed first per table convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/yr Varies Varies Varies

Frequently asked questions about Pro Hac Vice Applications

Answers address common points of confusion about eligibility, supporting documents, electronic signatures, costs, and withdrawal procedures.


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