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Product Sales Agreement

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PRODUCT SALES AGREEMENT

This Product Sales Agreement ("Agreement") is made and entered into as of Effective Date: by and between Seller Name: with principal place of business at ("Seller"), and Buyer Name: with principal place of business at ("Buyer").

RECITALS

WHEREAS, Seller is engaged in the manufacture and sale of the products described in this Agreement and has the capacity to supply such products in accordance with the terms set forth herein; and

WHEREAS, Buyer desires to purchase from Seller, and Seller desires to sell to Buyer, certain products subject to the terms and conditions contained in this Agreement.

WHEREAS, the parties intend that this Agreement shall govern the sale, delivery, acceptance, and payment for such products.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

In this Agreement, unless the context otherwise requires, the following terms shall have the meanings set forth below: "Products" means the goods identified in Section 2; "Purchase Price" means the total amount payable by Buyer to Seller for Products pursuant to Section 4; "Delivery Date" means the date on which Seller is required to deliver Products to Buyer pursuant to Section 5.

2. PRODUCTS; SPECIFICATIONS

Seller agrees to sell, and Buyer agrees to purchase, the Products described as follows:

Quantity:

Unit Price:

Total Price:

3. PURCHASE ORDERS; ACCEPTANCE

Buyer shall submit purchase orders specifying product quantities, delivery schedules and applicable Purchase Price. Each purchase order shall reference this Agreement and shall be subject to acceptance by Seller. Seller shall accept or reject a purchase order in writing within five (5) business days of receipt; failure to reject within such period shall constitute acceptance.

Buyer shall inspect the Products promptly upon delivery and shall notify Seller in writing of any nonconformity within days of receipt. Absent timely notice, Products shall be deemed accepted.

4. PURCHASE PRICE AND PAYMENT

Buyer shall pay the Purchase Price specified on the accepted purchase order. Unless otherwise expressly agreed in writing, Buyer shall pay the Purchase Price within days from the date of Seller's invoice. All payments shall be made in lawful currency and free of setoff or deduction.

5. DELIVERY; TITLE; RISK OF LOSS

Delivery terms shall be unless otherwise agreed. Delivery Date for each purchase order is the date specified on the accepted purchase order. Title and risk of loss shall transfer to Buyer in accordance with the agreed delivery terms.

6. WARRANTIES

Seller warrants that, at the time of delivery, the Products will conform to the specifications set forth in this Agreement and will be free from material defects in material and workmanship for a period of months from delivery. Buyer's sole and exclusive remedy for breach of this warranty shall be, at Seller's option, repair or replacement of nonconforming Products or refund of the portion of the Purchase Price attributable to such Products, provided Buyer returns nonconforming Products in accordance with Seller's reasonable instructions.

EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS SECTION, SELLER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

7. LIMITATION OF LIABILITY

NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES ARISING OUT OF OR RELATING TO THIS AGREEMENT, WHETHER IN CONTRACT, TORT OR OTHERWISE. THE AGGREGATE LIABILITY OF SELLER FOR ANY CLAIM ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY BUYER TO SELLER FOR THE SPECIFIC PRODUCTS GIVING RISE TO THE CLAIM.

8. INDEMNIFICATION

Each party (the "Indemnifying Party") shall indemnify, defend and hold harmless the other party (the "Indemnified Party") from and against any third-party claims, liabilities, damages and expenses (including reasonable attorneys' fees) arising from the Indemnifying Party's negligence, willful misconduct, or breach of its representations or obligations under this Agreement.

9. TAXES

Unless otherwise agreed in writing, Buyer shall be responsible for all sales, use, value-added and other taxes, duties or governmental charges (other than taxes imposed on Seller's net income) arising from the sale, delivery or use of the Products. If Seller is required to collect any such taxes, Buyer shall reimburse Seller upon invoicing.

10. CONFIDENTIALITY

Each party shall keep confidential and shall not disclose to any third party any non-public information received from the other party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information shall not include information that is publicly available, already in the receiving party's possession, or independently developed without use of the disclosing party's confidential information.

11. FORCE MAJEURE

Neither party shall be liable for any delay or failure to perform its obligations under this Agreement, other than payment obligations, to the extent such delay or failure is caused by events beyond its reasonable control, including acts of God, strikes, war, terrorism, pandemics, governmental acts or shortages of materials; provided that the affected party gives prompt written notice and uses commercially reasonable efforts to resume performance.

12. NOTICES

All notices required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by overnight courier to the addresses set forth below or such other address as a party may designate by notice:

13. ASSIGNMENT

Neither party may assign this Agreement or any of its rights or obligations hereunder without the other party's prior written consent, except that either party may assign this Agreement to an affiliate or to a successor in interest in connection with a merger, acquisition or sale of substantially all of its assets; provided that the assigning party remains liable for the performance of its obligations hereunder.

14. GOVERNING LAW; JURISDICTION

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that state for resolution of disputes arising out of this Agreement.

15. ENTIRE AGREEMENT; AMENDMENTS; WAIVER

This Agreement, together with any accepted purchase orders and written attachments hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements. No amendment, modification or waiver shall be effective unless made in writing and signed by both parties. The failure of either party to enforce any right or provision shall not constitute a waiver of future enforcement of that right or provision.

16. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

17. COUNTERPARTS

This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means shall be binding.

Seller:

By:

Buyer:

By:

Seller Date:

Buyer Date:

Enter text✕

What a Product Sales Agreement Is and When It’s Used

A Product Sales Agreement is a written contract that records the sale of tangible goods between a seller and a buyer. It specifies parties, product descriptions and quantities, price and payment terms, delivery and transfer of title, warranties, inspection rights, remedies for breach, and termination. The agreement creates enforceable obligations and is commonly used in B2B procurement, retail distribution, manufacturing supply, and reseller relationships where clarity on delivery schedules, acceptance testing, and liability allocation is essential.

Why a Clear Product Sales Agreement Matters

A well-drafted Product Sales Agreement reduces disputes, clarifies expectations about delivery and payment, preserves warranty and remedy rights, and creates evidence for enforcement if performance issues arise.

Why a Clear Product Sales Agreement Matters

Who Typically Prepares and Signs These Agreements

Multiple corporate roles and counterparties commonly prepare or execute Product Sales Agreements depending on transaction size and complexity.

  • Sales teams and account managers who negotiate pricing and delivery schedules with customers.
  • Purchasing or procurement officers who review terms, confirm acceptance criteria, and approve purchase orders.
  • Legal or contracting teams that review warranties, indemnities, and termination rights for medium to high-value deals.

Typical Signer Profiles

Sales Manager

A Sales Manager often initiates the agreement, confirms product specs and pricing, and has delegated signing authority for routine sales. For high-value transactions the manager escalates to an authorized officer or corporate signatory with formal signing authority.

Purchasing Officer

A Purchasing Officer or buyer executes agreements on behalf of the purchasing entity, validates delivery terms, and documents acceptance criteria. Their signature demonstrates the buyer’s consent to payment and receipt obligations.

Essential Elements to Include in a Professional Product Sales Agreement

Include clear, focused provisions so each party’s obligations are measurable and enforceable.

Parties

Identify legal entity names, business addresses, and authorized signers so the contract clearly ties obligations to specific corporate entities and avoids ambiguity about who can bind each side.

Product Description

Describe goods by model, SKU, quantity, unit of measure, and any relevant serial numbers or technical specifications to prevent disputes over conformity and acceptance.

Price & Payment

State the purchase price, currency, taxes, payment schedule, late payment interest, and acceptable payment methods to minimize billing disputes and enable predictable cash flow.

Delivery & Transfer

Specify delivery terms (Incoterms if international), risk-of-loss transfer point, lead times, acceptance testing, and remedies for late or nonconforming delivery.

Warranties

Set express warranty scope, duration, remedy options (repair, replace, refund), and disclaimers of implied warranties permitted by law.

Termination & Remedies

Define breach events, cure periods, termination rights, liquidated damages if applicable, and limitations of liability to manage post-breach expectations.

Step-by-Step: How to Complete a Product Sales Agreement

Follow a consistent workflow from draft through execution to ensure the agreement is complete, authorized, and retained correctly.

  • 01
    Draft the Terms: Populate parties, product specs, price, and delivery details first.
  • 02
    Review and Negotiate: Circulate to procurement, sales, and legal for comment and approvals.
  • 03
    Authorize Signers: Confirm person has authority to sign under corporate policy or PO limits.
  • 04
    Execute and Record: Obtain signatures, save executed PDF, and log in records management system.

Configuring an Online Workflow for This Agreement

Set up the digital template and routing rules to match your internal approval and audit requirements.

Field Configuration
Signature Order Sender -> Buyer -> Finance sequential routing
Authentication Email link plus optional SMS code for higher assurance
Conditional Fields Show warranty section only for new products
Payment Collection Enable payment request if deposit is required

How Digital Signing and eSubmission Typically Works

Digital workflows follow a predictable sequence to collect signatures while retaining an audit trail and final PDF.

  • Upload Document: Add the agreement file to the signing platform.
  • Place Fields: Insert signature, date, and initial fields where required.
  • Invite Signers: Send secure email links or use bulk distribution.
  • Capture Audit Trail: Platform records timestamps, IP, and actions.

Delivery Channels and Integration Considerations

Choose distribution and integration methods that match your document volume and existing systems.

  • Email Delivery: Standard for low-volume transactions
  • API Integration: Use for automated, high-volume workflows
  • Cloud Storage: Archive signed copies in enterprise repositories

Common Deadlines and Payment Terms to Specify

Specify objective deadlines to reduce ambiguity about performance, inspection periods, and payment obligations.

Payment Due:

Net 30, Net 45, or specified due date from invoice issuance

Delivery Window:

Specify a calendar date or lead-time range for physical delivery

Inspection Period:

Buyer has a stated number of days to inspect and reject goods

Cure Period:

Allow a fixed period to remedy defects before termination rights

Warranty Term:

State warranty duration and start date from delivery or acceptance

Key Milestones from Negotiation to Post-Delivery

Track the critical stages so internal teams and external parties know the sequence and responsibilities.

01

Negotiation Complete

Final terms agreed and authorized for signature.

02

Execution

Agreement fully signed by all authorized signers.

03

Shipment / Delivery

Seller ships goods and provides required shipping documents.

04

Acceptance & Closeout

Buyer inspects, accepts, and records final payment.

Common Mistakes to Avoid When Preparing a Product Sales Agreement

  • Unclear product descriptions that omit model numbers or tolerances, creating disputes over conformity during inspection.
  • Missing or vague delivery terms that fail to allocate risk of loss and shipping responsibilities between parties.
  • Ambiguous payment terms that do not specify currency, invoicing triggers, or late-payment remedies and interest calculations.
  • Omitting warranty scope and claims procedure, leaving parties uncertain about repair, replacement, or refund obligations.

Security and Compliance Considerations for Signed Agreements

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Persistent log of signer actions and timestamps
HIPAA Support: BAA available for protected health information
21 CFR Part 11: Capabilities for FDA-regulated records
SOC 2: SOC 2 Type II certification available
Access Controls: Role-based permissions and SSO support

Penalties and Legal Risks from Errors or Omissions

Tax Reporting Fines: Incorrect 1099s may trigger IRC §6721 penalties
I-9 Violations: Paperwork errors can incur DHS fines
Contract Damages: Breach may result in compensatory or consequential damages
Delayed Delivery Costs: Late shipments may trigger liquidated damages clauses
Voided Agreements: Lack of authorization may render contract unenforceable
Reputational Harm: Repeated disputes can harm long-term business relationships

Real-World Examples of Product Sales Agreement Use

Organizations use standardized agreements to reduce negotiation time and to ensure consistent acceptance and warranty processes.

Optica Ventures

Optica standardized its sales contract to reduce turnaround times and buyer confusion.

  • The change reduced back-and-forth on specs.
  • Brian Fitzgibbons (COO) noted the interface is simple and easy-to-use for the team and for customers, supporting reliable execution at scale.

Tech Data

Tech Data centralized its template library and signature routing to accelerate revenue recognition.

  • Central templates decreased legal review cycles.
  • Bob Dutkowsky (CEO) described improved internal and external customer service while increasing speed to revenue.

Practical Tips for Accurate and Efficient Completion

Adopt consistent templates, clear approval limits, and a secure signing workflow to reduce errors and accelerate execution.

Standardize Templates
Maintain a single vetted template per product line and limit editable zones to essential commercial data to reduce legal review time and transcription errors.
Authorize Signers
Document signature authority and approval thresholds so agreements are signed only by properly authorized personnel to ensure enforceability.
Use Conditional Fields
Implement conditional fields for optional clauses and tiered pricing to avoid including irrelevant or contradictory terms in final documents.
Retain Audit Logs
Keep a full audit trail and final PDF to demonstrate intent, attribution, and completion in case of later disputes.

Comparing eSignature Options for Executing Product Sales Agreements

Vendor selection affects per-user cost, bulk sending capabilities, HIPAA support, and envelope limits; signNow appears first in the comparison for clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Product Sales Agreements

Answers to common execution, legal validity, and storage questions to help you avoid delays and compliance issues.


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