Who can sign the agreement?

An authorized signatory designated under corporate policy should sign. Confirm delegation of authority internally; mismatch between signer and entity records can raise enforceability issues.

Can the agreement be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention requirements are satisfied.

When is notarization required?

Notarization depends on the governing law and the document’s subject matter. For documents requiring acknowledgment or recordation under state law, follow local notary or RON procedures.

How are price changes handled?

Include a defined price-change mechanism and required notice periods in the pricing section to avoid disputes; specify whether changes apply to existing POs or future orders.

What happens if an exhibit conflicts with the master?

State an order of precedence clause that clarifies whether exhibits override or supplement the master agreement, and require explicit signatures on material exhibit changes.

How long must records be retained?

Follow federal baselines (IRS three years, HIPAA six years) and industry rules; keep executed agreements and exhibits for the contractual term plus additional years per retention policy.

Electronic Signature
Templates
Miscellaneous
Product Series Agreement

Product Series Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRODUCT SERIES AGREEMENT

This Product Series Agreement (the Agreement) is made as of Effective Date: by and between Client Name: (the "Client") and Supplier Name: (the "Supplier"). The Client and the Supplier are each a Party and together the Parties.

RECITALS

WHEREAS, the Supplier designs, manufactures and supplies product families and related components, and the Parties desire that such products be developed, manufactured and delivered as a coordinated series under the terms set forth herein; and

WHEREAS, the Client desires to retain the Supplier to develop, produce and deliver the Product Series identified as Product Series Name: in accordance with the Scope of Work and specifications set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows.

SCOPE OF WORK

The Supplier shall develop, manufacture, test and deliver the Product Series in accordance with the specifications, drawings and schedules agreed by the Parties. The Scope of Work shall include design refinement, prototyping, pilot production, quality control, packaging and shipment as applicable.

Detailed Scope of Work

PAYMENT TERMS

The Client shall pay the Supplier the Total Series Fee for the Product Series as follows.

Total Series Fee (USD) Deposit Amount Payment Schedule / Milestones

Invoices are due and payable Net days from invoice date. Late payments shall incur interest at a rate of % per month (or the maximum permitted by law), compounded monthly, plus all costs of collection, including reasonable attorneys' fees.

TERM AND TERMINATION

This Agreement commences on Start Date: and shall continue until End Date: unless earlier terminated as provided herein.

Either Party may terminate this Agreement for material breach by the other Party if the breaching Party fails to cure the breach within days after written notice. Either Party may also terminate for convenience upon providing days' prior written notice to the other Party. Termination shall not relieve the Client of obligation to pay for goods delivered or services performed prior to the effective date of termination.

CONFIDENTIALITY

Each Party acknowledges that in connection with this Agreement it may receive Confidential Information of the other Party. "Confidential Information" means non-public business, technical, financial and other proprietary information disclosed in any form. Each Party shall (i) use Confidential Information solely to perform its obligations under this Agreement, (ii) restrict disclosure to employees, agents and contractors with a need to know and who are bound by confidentiality obligations no less protective than those herein, and (iii) exercise at least the same degree of care to protect Confidential Information as it uses to protect its own confidential materials, but in no event less than reasonable care.

Confidential obligations shall survive termination for a period of years, except that trade secrets shall remain protected for so long as they qualify as trade secrets under applicable law. Confidential Information shall not include information that is independently developed, publicly known through no breach, or rightfully received from a third party without restriction.

REPRESENTATIONS AND WARRANTIES

Each Party represents and warrants that it has the full right, power and authority to enter into and perform this Agreement. The Supplier warrants that products delivered under this Agreement shall materially conform to the agreed specifications and shall be free from defects in materials and workmanship for a period specified in the applicable purchase order or, if none specified, for ninety (90) days from delivery. The foregoing remedies are exclusive of other remedies available at law or in equity.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by certified mail, overnight courier, or hand delivery, and shall be effective upon receipt.

Client Address for Notices Supplier Address for Notices

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. The Parties agree to attempt to resolve disputes in good faith through negotiation, and if unresolved, to submit to the exclusive jurisdiction of the courts located in the county of the governing state selected above.

ENTIRE AGREEMENT

This Agreement, including documents incorporated by reference and any executed statements of work, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral. No modification of this Agreement shall be effective unless made in writing and signed by authorized representatives of both Parties.

Additional Terms (optional)

Party A (Client):

Party A Printed Name:

By:

Date:

Party B (Supplier):

Party B Printed Name:

By:

Date:

What a Product Series Agreement Is and When It Applies

A Product Series Agreement is a contractual framework used to define terms, responsibilities, and deliverables across multiple related products or product releases sold or licensed under a single program. It groups product variants, allocates intellectual property and support obligations, and sets pricing, warranties, and lifecycle rules so parties have a consistent reference for recurring releases, batch shipments, or line extensions across jurisdictions and business units.

Why using a formal Product Series Agreement matters

A clear Product Series Agreement reduces ambiguity about scope, allocation of liability, and delivery schedules, helping prevent disputes and simplifying audits, renewals, and regulatory compliance across product lines while preserving negotiation efficiency.

Who prepares and reviews a Product Series Agreement

Typical participants include commercial contracts teams, product managers, procurement, and legal counsel who coordinate terms across multiple SKUs and releases.

In-house legal and commercial teams coordinating pricing, warranties, and IP allocations between internal product groups.
Procurement and vendor management when third parties supply components or subassemblies under bundled terms.
Sales and account management teams using the agreement to quote series-level discounts or renewal terms.

Final sign-off usually requires a named authorized signer from the contracting party and any delegated approvals per company policy.

Who can sign and why their role matters

Authorized Signatory

A company officer or employee with express delegation signs to bind the organization. Ensure delegation follows internal authority matrices to prevent enforceability challenges.

Contract Manager

Day-to-day contract custodian who manages amendments, exhibits, and renewals. This role maintains version control and coordinates cross‑functional approvals when series terms change.

Core sections to include in a professional Product Series Agreement

A well-structured agreement groups essential clauses into modular sections so each product, release, or SKU can be addressed consistently while allowing defined exceptions per exhibit.

Series Definition

Defines the scope of products, SKUs, and variants covered by the series, including naming conventions, versioning, and how new items are added to the series.

Pricing and Invoicing

Describes pricing methodology, discounts, billing cycles, currency, taxes, and invoicing procedures for series-level orders or periodic replenishments.

Delivery and Acceptance

Sets delivery schedules, shipping terms, inspection and acceptance criteria, remedies for nonconforming goods, and title transfer rules.

Intellectual Property

Allocates ownership, licenses, and usage rights for designs, firmware, or other IP across series products and defines handling of joint developments.

Warranties and Limitations

Specifies warranty scope, duration, remedy caps, exclusion language, and how warranty claims are processed for items within the series.

Termination and Amendments

Describes termination triggers, cure periods, obligations on expiry, and the process for documenting series-level amendments and exhibits.

Step-by-step: completing a Product Series Agreement

Use this sequence to prepare, review, and execute a consistent series agreement with minimal rework and clear audit records.

01

Draft: Populate series sections and attach SKU exhibits.
02

Internal Review: Route to legal, finance, and product management for comments.
03

Negotiate: Track redlines and create a consolidated final draft.
04

Execute: Obtain authorized signatures and store final executed copy.

How to configure an online workflow for this agreement

Set up a consistent digital workflow with role-based reviewers, conditional fields, and automated routing to reduce signer friction and errors.

Field	Configuration
Series Exhibit Upload	Allow attachments; set required flag for SKU exhibit.
Conditional Pricing	Use conditional fields to show pricing bands based on volume.
Reviewer Sequence	Configure sequential approvals: legal → finance → product → signatory.
Final Delivery	Automatically send executed PDF and audit trail to stakeholders.

Where to send, file, and distribute the executed agreement

Identify canonical storage, distribution pathways, and filing locations to ensure retrievability and regulatory compliance across business units.

Canonical Archive: Store final PDF in the contract repository.
Accounting: Send invoice-ready copy to AP and billing systems.
Product Team: Deliver SKU exhibit to product operations.
Sales: Provide approved pricing and renewal terms to account reps.

Digital signing and technical distribution considerations

Choose a platform that supports fillable PDFs, conditional fields, audit trails, and integrations to contract repositories and ERPs.

File formats: PDF, DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, or advanced MFA

Ensure the selected solution can export an unalterable signed PDF with an audit trail and integrate with your records retention system for compliance and eDiscovery readiness.

Key timelines and processing expectations

Track critical dates at both series and SKU levels to ensure timely delivery, invoicing, and warranty activation across product lifecycles.

Effective Date:

Date obligations commence; affects warranty periods.

Delivery Window:

Specified shipment window per purchase order.

Invoice Due Date:

Net terms as specified in pricing section.

Warranty Start:

Begins on acceptance or delivery per clause.

Renewal Notice:

Required notice period for renewal or price changes.

Milestones: lifecycle stages for a Product Series Agreement

Milestones guide stakeholders from initial setup through post‑execution lifecycle management and should be assigned owners and SLA targets.

01

Series Setup

Define SKUs, pricing bands, and exhibits for the series.

02

Legal Review

Complete redline cycle and finalize core terms.

03

Execution

Obtain signatures and capture the audit trail.

04

Operational Handoff

Deliver exhibits to product, manufacturing, and billing teams.

Notarization and witness workflow when required

Some jurisdictions or transaction types require notarization or witness signatures; follow the stepwise authentication flow to meet local formalities.

01

Determine Requirement

Check whether the series terms or exhibits trigger notary or witness needs.

02

Select Notarization Method

Choose in-person, RON, or mobile notary if allowed.

03

Arrange Witnesses

Identify number and impartiality requirements per state.

04

Capture Record

Retain notarization records and audio-video for RON.

05

Attach Acknowledgement

Include notary acknowledgment with executed PDF.

06

Circulate Copies

Distribute certified copies to stakeholders.

07

Log in Registry

Record notary entry per internal compliance rules.

08

Common mistakes to avoid when preparing a Product Series Agreement

Leaving SKU lists in the body rather than in exhibits that can be updated independently causes frequent versioning errors.
Failing to specify whether prices include taxes and freight leads to recurring invoicing disputes across shipments.
Not defining change control or amendment procedures forces parties into ad hoc side letters and inconsistent enforcement.
Allowing multiple unsigned exhibits to circulate without a consolidated executed master increases the risk of competing interpretations.

Legal and commercial risks of incorrect or incomplete agreements

Breach Exposure: Damages and cure obligations

Tax Risk: Misstated pricing can trigger audits

Warranty Liability: Unclear start dates increase claims

Noncompliance: Regulatory fines or injunctions

Enforceability: Invalid signature or authority

Operational Delay: Shipment and billing hold-ups

Typical eSignature vendor pricing and capability snapshot for signing this agreement

Compare baseline pricing and capabilities when choosing an eSignature provider for executing Product Series Agreements. signNow appears first to align with internal platform comparisons.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Example scenarios using a Product Series Agreement

Real-world examples show typical structuring choices and the operational benefits of series-based contracting.

Optica Ventures

A venture-backed maker standardized SKUs under one series agreement to simplify reseller onboarding

Adopted an exhibit-driven SKU list to add items without renegotiation
The change reduced negotiation time per deal and improved operational invoice accuracy across channels.

Martin Properties

A property services firm used a series agreement for appliance replacement programs across portfolios

They defined uniform warranty and delivery terms across multiple locations
This enabled faster purchasing and clearer accountability for service providers and installers.

How to update, amend, or revoke the Product Series Agreement

Follow a controlled amendment and revocation process to preserve enforceability and auditability across the entire product series.

01

Identify Change:

Document the specific clause, exhibit, or SKU requiring amendment.

02

Negotiate Amendment:

Circulate a redline and record consent from required approvers.

03

Document Consent:

Use an addendum or signed amendment attached to the master agreement.

04

Execute:

Obtain authorized signatures with the same formality as the original.

05

Revoke:

State clear revocation procedure and notify counterparties in writing.

06

Archive:

Store original, amendment, and notice records together for retention purposes.

FAQs and troubleshooting for Product Series Agreements

Answers to common questions about execution, signatures, and compliance when using series-based agreements.

Need help? Contact support

Who can sign the agreement?
An authorized signatory designated under corporate policy should sign. Confirm delegation of authority internally; mismatch between signer and entity records can raise enforceability issues.
Can the agreement be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention requirements are satisfied.
When is notarization required?
Notarization depends on the governing law and the document’s subject matter. For documents requiring acknowledgment or recordation under state law, follow local notary or RON procedures.
How are price changes handled?
Include a defined price-change mechanism and required notice periods in the pricing section to avoid disputes; specify whether changes apply to existing POs or future orders.
What happens if an exhibit conflicts with the master?
State an order of precedence clause that clarifies whether exhibits override or supplement the master agreement, and require explicit signatures on material exhibit changes.
How long must records be retained?
Follow federal baselines (IRS three years, HIPAA six years) and industry rules; keep executed agreements and exhibits for the contractual term plus additional years per retention policy.

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