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Product Sizing Chart

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PRODUCT SIZING CHART AND MANUFACTURING AGREEMENT

Client Name:    Manufacturer Name:

RECITALS

WHEREAS, Client engages Manufacturer to produce finished goods in accordance with the product specifications and sizing standards set forth in this Product Sizing Chart and related attachments; and

WHEREAS, Manufacturer represents that it has the technical capability, facilities and quality control processes necessary to manufacture products to the sizing tolerances and quality requirements specified herein; and

WHEREAS, the parties desire to record certain terms, payment arrangements and confidentiality obligations relating to the manufacture and delivery of products produced from the sizing specifications provided by Client.

SCOPE OF WORK

Manufacturer shall manufacture, inspect and deliver products strictly in accordance with the Product Sizing Chart below, the tolerances and finishing requirements described in the Quality and Tolerance section, and any sample approvals signed by Client. Manufacturer shall supply all labor, materials and equipment necessary to perform the services described.

PRODUCT SIZING CHART

The following table sets forth the nominal measurements and acceptable tolerances for each item. Measurements are in inches unless otherwise indicated. Manufacturer shall adhere to the nominal dimensions and tolerances and shall not deviate without prior written approval from Client.

SKU / Style Size Chest Waist Hip Length Sleeve Notes

PAYMENT TERMS

All sums shall be payable in the currency agreed above. Late payments shall accrue interest or fees as set forth in the Late Payment Fee field, and Manufacturer may suspend deliveries for accounts exceeding thirty (30) days past due after providing written notice.

TERM AND TERMINATION

This Agreement commences on the Effective Date and continues until the End Date unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for material breach if the breaching party fails to cure within the notice period specified above following written notice. Termination shall be without prejudice to any rights or liabilities accrued prior to termination.

CONFIDENTIALITY

Each party shall hold in confidence and not disclose to third parties any Confidential Information disclosed by the other party. Confidential Information includes, without limitation, sizing charts, technical specifications, pricing and production methods. Obligations of confidentiality survive termination of this Agreement for a period of three (3) years.

Manufacturer shall limit disclosure of Confidential Information to employees and subcontractors with a need to know and shall require such persons to be bound by confidentiality obligations at least as protective as those in this Agreement.

  Manufacturer acknowledges receipt of sizing chart Confidential Information and agrees to the confidentiality terms stated above.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction identified below, without regard to conflict of laws principles. The parties submit to the exclusive jurisdiction of the courts located in that jurisdiction for any disputes arising under this Agreement.

ENTIRE AGREEMENT

This Agreement, together with the Product Sizing Chart, scope of work, and any exhibits or written change orders signed by both parties, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior negotiations, representations and agreements, whether written or oral.

No amendment to this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

Neither party may assign or transfer its rights or obligations under this Agreement without the prior written consent of the other party, except that either party may assign to an affiliate or in connection with a merger or sale of substantially all of its assets.

Client Name:

By:

Date:

Manufacturer Name:

By:

Date:

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What a Product Sizing Chart Is and when it’s used

A Product Sizing Chart is a structured document that records standardized measurements, sizing codes, unit definitions, and acceptable tolerances for a manufactured or retail product. It defines measurement points, sample conditions, units, and approved size conversions so designers, quality teams, and production partners produce consistent parts or garments. Charts reduce fit-related returns, speed quality checks, and serve as the single source of truth for production, ecommerce listings, and third-party suppliers across the product lifecycle.

Why a clear Product Sizing Chart matters

A precise sizing chart reduces production rework, lowers return rates, and improves customer experience by establishing consistent measurements and tolerances that all stakeholders can follow.

Why a clear Product Sizing Chart matters

Who typically completes and relies on this chart

Teams that prepare or use Product Sizing Charts vary by function and company size; the chart centralizes measurement rules for downstream users.

  • Product Managers — Define target fit, approved measurements, and commercial size labels for design and merchandising.
  • Quality Engineers — Use tolerances and measurement protocols to pass or fail incoming production lots.
  • Manufacturing Partners — Rely on measurement points, sample photos, and tech packs to produce to spec.

Clear ownership and distribution reduce misinterpretation and ensure the correct version is used in production, marketing, and fulfillment.

Core elements every professional sizing chart should include

A complete chart pairs numeric measurements with clear labels, photos or diagrams, measurement methods, and revision control so teams interpret sizes identically across locations and systems.

Measurement Points

List and label each physical point (e.g., chest, waist, inseam) with a short technique note and associated diagram for consistent measuring.

Size Codes

Standardized size labels (S, M, L or numeric) mapped to exact measurements for each SKU and variant to avoid ambiguous interpretation.

Units & Conversions

Declare primary units (inches or centimeters) and provide conversion rules; note rounding conventions used for display and manufacturing.

Tolerances

State acceptable plus/minus tolerances per measurement and whether tolerances differ by material or construction method.

Version Control

Include revision number, effective date, author, and brief change summary to ensure teams use the correct release.

Supporting Media

Attach photos, technical sketches, or measurement jigs and indicate file formats and naming conventions for reference.

Required fields and metadata for the chart

Product Name: Official product title
SKU: Unique stock keeping unit
Measurement Points: Named points list
Units: Inches or centimeters
Tolerances: Plus/minus values
Revision Date: MM/DD/YYYY

Step-by-step: completing a Product Sizing Chart

Follow these sequential steps to assemble a reliable sizing chart from initial sample measurement through approval and distribution.

  • 01
    Gather Specs: Collect tech pack, material, and target fit notes.
  • 02
    Measure Sample: Capture each measurement using the declared method.
  • 03
    Record Values: Enter measurements, units, and tolerances into the chart.
  • 04
    Approve Chart: Obtain sign-off from product and quality owners.

How to revise or issue an updated sizing chart

Use a controlled update process to revise sizes so older versions remain auditable and stakeholders adopt changes smoothly.

01

Identify Change:

Specify measurement or tolerance changes.
02

Draft Revision:

Edit chart and increment revision number.
03

Internal Review:

Quality and product validate changes.
04

Release:

Publish new file with effective date.
05

Notify:

Inform suppliers and teams of change.
06

Archive:

Store prior versions for traceability.

Configuring an online sizing chart workflow

Set up templates, fields, and approvals so the chart can be completed, signed, and distributed without manual file transfers.

Field Mapping Map chart fields to PLM/ERP attributes
Auto-populate Enable product metadata pull from SKU database
Conditional Fields Show fields only for specific materials or sizes
Export Format Set CSV, PDF, or XLSX export per recipient needs
Notifications Configure email alerts for approvals and revisions

Where to send the completed chart and typical routing

A completed chart should follow a defined routing path so manufacturing, quality, and merchandising teams receive the approved file promptly.

  • Manufacturer: Send final chart and tech pack for production reference.
  • Quality Team: Upload chart to QC systems for incoming inspection checks.
  • Ecommerce: Provide size mapping and measurements for product pages.
  • Archive: Store the signed chart in records for traceability.

Digital signing and format requirements for charts

Choose a platform that preserves file fidelity, audit trails, and access logs when you collect approvals for sizing charts.

  • File Formats: PDF, DOCX, and XLSX preserve layout; export clean copies for legal records.
  • Integrations: Connectors to PLM, ERP, and cloud storage speed distribution (Salesforce, NetSuite, Google Workspace).
  • Authentication: Email or SMS code authentication with audit trail for signer attribution.

Typical timelines and processing expectations

Plan time for measurement, internal review, supplier validation, and final approval so production deadlines are met consistently.

Initial Measurement:

1–3 business days for a single sample depending on method

Internal Review:

2–5 business days for product and quality teams

Supplier Validation:

3–7 business days for supplier confirmation or adjustments

Final Approval:

1 business day after stakeholder sign-off

Production Cutoff:

Allow at least two weeks between approval and full production

Key milestones from draft to production

Track these numbered milestones to keep the sizing chart lifecycle transparent and auditable across teams.

01

Draft Chart

Prepare initial measurements and diagrams for review.

02

Prototype Measurement

Measure sample garments or parts and log results.

03

Validation

Product and quality owners confirm measurements and tolerances.

04

Production Handoff

Distribute signed chart and tech pack to manufacturing partners.

Common mistakes to avoid when preparing a sizing chart

  • Mixing units within one chart (inches and centimeters) causes scale errors that lead to production misfits and costly rework.
  • Ambiguous measurement points without diagrams produce inconsistent results across factories and inspection teams.
  • Failing to record tolerances or rounding rules results in disputes about whether a unit meets specification.
  • Not including revision metadata leads to outdated charts being used in production and liability for off-spec goods.

Risks of incorrect or unmanaged sizing charts

Return Costs: Higher return and restocking fees
Production Waste: Scrap and rework increases cost
Brand Damage: Customer dissatisfaction and lost sales
Supplier Delays: Missed delivery windows
Regulatory Risk: Noncompliance for regulated goods
Contract Disputes: Supplier disagreements over spec

Real-world examples of chart usage

Two concise scenarios show how organizations rely on sizing charts to reduce errors and speed production handoffs.

Apparel Brand Example

A mid-size apparel brand standardizes measurements across factories to reduce returns by aligning cut tolerances.

  • Measurement diagrams and tolerances were added per SKU to ensure vendor compliance.
  • After rollout, centralized charts cut fit-related returns and shortened QA cycles by providing suppliers with a single authoritative reference linked to each SKU and its tech pack.

Component Manufacturer

A supplier uses charts to specify part dimensions for multiple clients with different units.

  • Converted all charts to a consistent unit and export format.
  • Standardized files enabled automated inspection reports, improved first-pass yield, and reduced rework by ensuring shop floors and QC teams used identical measurement definitions.

Supporting documents and export options to include

Provide related files and downloadable formats to ensure the sizing chart is usable across teams, systems, and suppliers.

Technical Pack

Include full tech pack PDF with measurement diagrams, material specs, and construction notes for manufacturing reference and quality checks.

Measurement Photo Set

Attach labeled photos or diagrams showing each measurement point and sample lay method to reduce interpretation differences.

Export Formats

Offer PDF for legal records, XLSX for data exchange, and CSV for ERP/PLM imports to support automation.

Version Log

Maintain a change log with author, date, and short rationale so reviewers can audit historical differences.

Who can sign and approve a sizing chart

Product Manager

Responsible for commercial fit intent; approves size mapping, target measurements, and final public-facing size labels after cross-functional review.

Quality Engineer

Validates measurement methods, tolerances, and inspection criteria; their signature certifies testable acceptance standards for production lots.

Comparing eSignature providers for chart approvals

Select a solution that supports required authentication, audit trails, and integrations; signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about completing and signing a sizing chart

Answers to common questions about format, signing, version control, and correcting errors after the chart is signed.


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