Specifications
List dimensions, materials, tolerances, color codes, and acceptable finish; include reference drawings, sampling method, measurement techniques, plus inspection frequency and acceptable variance percentages.
Use a Production Sample Agreement to reduce ambiguity about quality and timing, protect design and IP, assign inspection responsibilities, and define acceptance criteria and remedies. Clear sample terms can prevent costly production errors and support faster decision-making ahead of large manufacturing runs.
Common signers include manufacturers, brand owners, and sourcing teams who need specimen-level approval before production.
Use role-based signatures to ensure accountability and maintain a clear audit trail for approvals and disputes.
List dimensions, materials, tolerances, color codes, and acceptable finish; include reference drawings, sampling method, measurement techniques, plus inspection frequency and acceptable variance percentages.
Specify required lab tests, pass/fail criteria, sampling size, accredited lab requirements, retest procedures, who bears testing costs, including timelines for corrective action and verification.
Include delivery schedule, packaging standards, carrier responsibilities, risk of loss terms, inspection window upon receipt, penalties for late delivery, plus expedited replacement obligations.
Define acceptance criteria, approval workflow, timelines for accepting or rejecting, dispute resolution steps for nonconforming samples, and remedies such as rework, credit, or order cancellation.
State who pays prototype costs, shipping, customs, testing fees, and any cost-sharing for revisions; specify invoicing terms, payment timelines, and consequences of nonpayment, including interest and suspension rights.
Address ownership of sample designs, license terms for use, confidentiality obligations, permitted disclosures, return or destruction of samples on request, and assignment restrictions to protect trade secrets and proprietary processes.
| Field | Configuration |
|---|---|
| Signing Order | Sequential signing by role with enforced order. |
| Required Fields | Signature, date, sample ID, and inspection checklist fields required. |
| Auth Method | Email link for low risk, SMS or KBA for higher assurance. |
| Notifications | Email confirmations and reminders after each signer completes their action. |
A Production Sample Agreement can be signed in person or via eSignature platforms that support required authentication and audit trails.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |