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Professional Acquisition Services Agreement

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PROFESSIONAL ACQUISITION SERVICES AGREEMENT

This Professional Acquisition Services Agreement (the "Agreement") is entered into as of by and between Client Name: , a Corporation LLC Individual, and Service Provider Name: , a Corporation LLC Individual.

RECITALS

WHEREAS, Client is seeking professional advisory and transaction support services in connection with the acquisition, merger or purchase of business assets or equity interests (the "Transaction"); and

WHEREAS, Service Provider represents that it has the experience, personnel and resources necessary to provide acquisition advisory and related services to Client and is willing to provide such services to Client on the terms set forth in this Agreement; and

WHEREAS, the parties desire to set forth the terms and conditions under which Service Provider will provide services to Client.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below. "Services" means the acquisition advisory, transaction sourcing, due diligence coordination, negotiation support and other services described in Section 2. "Confidential Information" means information defined in Section 7. Terms defined in the singular include the plural and vice versa.

2. SCOPE OF SERVICES

Service Provider shall provide professional acquisition services to Client as agreed in writing and as more fully described below. Services may include identifying acquisition targets, conducting preliminary financial and commercial assessments, coordinating due diligence, advising on structure and valuation, assisting in negotiation of key commercial terms, and coordinating closing activities.

3. TERM; TERMINATION

This Agreement shall commence on the Effective Date entered above and shall continue until completion of the Services or until terminated as provided herein. Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate for material breach if such breach remains uncured for 30 days after written notice of breach.

4. COMPENSATION

Client shall pay Service Provider the fees set forth in this Section. Fees are exclusive of taxes and reimbursable expenses unless otherwise stated.

All fees payable on the closing of a Transaction are due within days of invoice. Late payments accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law.

5. EXPENSES

Client shall reimburse Service Provider for reasonable, pre-approved out-of-pocket expenses incurred in connection with the Services, including travel, lodging and third-party due diligence fees. Service Provider shall obtain Client's prior written approval for any single expense in excess of .

6. CONFIDENTIALITY

Each party shall keep confidential all non-public information disclosed by the other party in connection with the Services and shall not disclose such Confidential Information except to its employees, affiliates or professional advisors who have a need to know and who are bound by confidentiality obligations no less restrictive than those herein. Confidential Information does not include information that: (a) becomes publicly available through no fault of the receiving party; (b) is rightfully received from a third party without restriction; or (c) is independently developed by the receiving party.

7. CONFLICTS OF INTEREST

Service Provider shall disclose to Client any material conflicts of interest of which it is aware. Service Provider may represent other clients with interests in acquisitions generally, provided that it does not use Client Confidential Information to the detriment of Client and complies with its disclosure obligations.

8. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants to the other that: (a) it has full corporate or individual power and authority to enter into this Agreement and to carry out its obligations hereunder; (b) this Agreement constitutes a valid and binding obligation enforceable in accordance with its terms; and (c) entering into this Agreement and performing the Services will not violate any material agreement to which it is a party.

9. INDEMNIFICATION

Each party (the "Indemnifying Party") shall indemnify, defend and hold harmless the other party (the "Indemnified Party") from and against any and all losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of any third-party claim resulting from the Indemnifying Party's breach of this Agreement, gross negligence or willful misconduct. The Indemnified Party shall promptly notify the Indemnifying Party of any claim and shall cooperate in the defense thereof.

10. LIMITATION OF LIABILITY

EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT OR BREACH OF CONFIDENTIALITY OR INDEMNIFICATION OBLIGATIONS, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR CONSEQUENTIAL, INCIDENTAL, PUNITIVE OR SPECIAL DAMAGES. THE AGGREGATE LIABILITY OF SERVICE PROVIDER FOR ANY CLAIMS UNDER THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNTS PAID BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY.

11. INSURANCE

Service Provider shall maintain professional liability insurance with minimum limits of per claim and general liability insurance with commercially reasonable limits. Upon Client's request, Service Provider shall provide certificates of insurance evidencing such coverage.

12. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by nationally recognized overnight courier to the parties at their respective addresses set forth below or at such other addresses as either party may specify in writing.

13. AMENDMENTS; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless in a writing signed by both parties. The failure of either party to enforce any provision of this Agreement shall not constitute a waiver of future enforcement of that or any other provision.

14. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles. The parties consent to the exclusive jurisdiction and venue of the state and federal courts located in that state for any disputes arising out of or relating to this Agreement.

15. ENTIRE AGREEMENT; SEVERABILITY; COUNTERPARTS

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be reformed only to the extent necessary to make it enforceable, and the remaining provisions shall remain in full force and effect. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

16. MISCELLANEOUS PROVISIONS

Independent Contractor. Service Provider shall perform the Services as an independent contractor and nothing in this Agreement shall be construed to create a partnership, joint venture, employment or agency relationship between the parties. Service Provider is solely responsible for all taxes, withholdings and other statutory obligations.

Client - Printed Name:

By:

Date:

Service Provider - Printed Name:

By:

Date:

Enter text✕

What the Professional Acquisition Services Agreement Is

A Professional Acquisition Services Agreement is a written contract that defines the relationship between a client and a professional service provider for procurement of specialized services. It sets the scope of work, deliverables, schedule, fees, payment milestones, intellectual property allocation, confidentiality obligations, warranties, and termination rights. The agreement clarifies roles and expectations to reduce disputes, allocates risk through indemnities and insurance requirements, and creates an enforceable record suitable for internal controls, audits, and regulatory review in the United States.

Why a Clear Agreement Matters for Acquisitions

A well-drafted Professional Acquisition Services Agreement reduces ambiguity about scope, protects both parties with defined liabilities and remedies, ensures payment and deliverable milestones are enforceable, and supports audit and compliance requirements across industries.

Why a Clear Agreement Matters for Acquisitions

Who Typically Prepares and Signs This Agreement

Multiple internal stakeholders often must approve or countersign to validate budget, scope, and legal authority before execution.

  • Corporate procurement and sourcing teams managing vendor selection and contract terms.
  • Service providers and independent consultants responsible for delivery and compliance.
  • Finance, legal, or business unit approvers who validate budget, risk, and signatory authority.

Typical Signers and Their Roles

Procurement Manager

Leads vendor selection, negotiates commercial terms, and ensures the agreement aligns with purchasing policies. Responsible for budget approval, milestones, and coordinating legal review before providing final authorization to sign.

Service Provider Executive

Authorized representative of the vendor who confirms scope, pricing, deliverables, and resource commitments. Ensures subcontractor provisions, IP assignments, and insurance certificates are correct before executing the agreement.

Security and Compliance Considerations to Note

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Time-stamped events and IP logging
Regulatory Certifications: SOC 2 Type II; ISO 27001
HIPAA Support: BAA available for protected health information
21 CFR Part 11: Controls for FDA-regulated records
Accessibility: WCAG 2.0 Level AA support

Common Legal and Commercial Risks

Payment Dispute: Late or withheld payments
Scope Creep: Unapproved extra work
Invalid Signature: Enforceability risk under ESIGN
IP Misallocation: Unclear ownership rights
Regulatory Noncompliance: HIPAA or industry breach
Termination Exposure: High severance or liquidated damages

Frequent Preparation Errors to Avoid

  • Vague scope descriptions that omit deliverable acceptance criteria, causing disputes over whether work meets contract requirements.
  • Missing or unsigned exhibits — failing to attach the statement of work, pricing schedule, or insurance certificates creates execution gaps.
  • Incorrect signatory authority where a person signs without delegated authority, risking later invalidation or repudiation of the contract.
  • Incomplete payment terms and milestone definitions that leave invoicing dates, amounts, and late fees unspecified.

Step-by-Step: Completing the Agreement

Follow this sequence to prepare, review, and execute a Professional Acquisition Services Agreement consistently.

  • 01
    Prepare: Draft scope, SOW, schedule, and pricing precisely.
  • 02
    Review: Legal and finance review for risk and budget compliance.
  • 03
    Obtain Approvals: Collect signatures from authorized representatives and countersigners.
  • 04
    Execute and Store: Finalize signatures, capture audit trail, and archive securely.

How Electronic Execution Works for This Agreement

Electronic execution streamlines routing, identity verification, and preservation of the signed agreement and its audit trail.

  • Upload Document: Upload contract and attach SOW and exhibits.
  • Place Fields: Insert signature, initials, date, and checkbox fields.
  • Authenticate Signers: Use email, SMS, or stronger signer authentication.
  • Complete & Archive: Capture certificate of completion and store copy.

Core Elements Every Agreement Should Include

A complete Professional Acquisition Services Agreement organizes obligations, commercial terms, and risk allocation so both parties can measure performance and compliance.

Parties

Clear identification of client and provider, including legal entity names, addresses, and authorized signatories to avoid later disputes about who has contractual authority.

Scope

A detailed statement of work describing services, deliverables, acceptance criteria, and any assumptions; references to exhibits or change-order processes should be explicit.

Compensation

Payment structure, rates, invoicing schedule, expense reimbursement rules, tax treatment, and late-payment remedies to make financial obligations enforceable.

Deliverables & Schedule

Milestones, delivery dates, acceptance testing process, and remedies for missed deadlines; include liquidated damages only if supported by counsel.

Confidentiality & IP

Confidential information definitions, data handling, ownership of work product, licensing grants, and post-termination return or destruction obligations.

Termination & Remedies

Termination for convenience and cause, notice periods, cure timelines, and remedies such as indemnities, limitations of liability, and dispute resolution mechanisms.

Supporting Documents and Execution Elements

Attach and reference companion documents to ensure the agreement is complete and auditable.

Exhibits and SOW

Attach detailed SOWs, pricing schedules, technical specifications, and change-order templates so obligations are fully documented and measurable.

Insurance Certificates

Require proof of insurance and named additional insured where appropriate; specify minimum coverage amounts and claim notice procedures.

Billing and Invoices

Define invoice format, submission method, required supporting documentation, and payment terms to reduce disputes and enable timely processing.

Signature Blocks

Include full signature blocks for each party showing printed name, title, date, and any witness or notary blocks required by jurisdiction or internal policy.

Practical Tips to Improve Accuracy and Reduce Risk

Adopt these practices to speed review cycles and reduce common contract errors.

Use a standalone SOW with acceptance criteria
Draft a separate statement of work that defines measurable deliverables and sign-off steps; this avoids subjective interpretation and limits scope disputes.
Confirm signatory authority in writing
Verify that signers have delegated authority or corporate sign-off; require evidence such as corporate resolutions when contract value is material.
Define payment milestones and documentation
Tie payments to specific deliverables and require standardized invoices to streamline accounts payable and reduce withholding or rejection events.
Preserve a tamper-evident audit trail
Capture timestamps, IP addresses, and signer authentication details so executed agreements are verifiable for audits and dispute resolution.

Key Dates and Deadlines to Track

Monitor contractual dates closely to avoid missed obligations, late payments, or forfeiture of rights.

Effective Date:

Date agreement begins; governs timing for obligations.

Deliverable Milestones:

Specific due dates for outputs and acceptance.

Invoice Submission:

Deadline for submitting invoices for payment.

Payment Terms:

Net payment period after invoice receipt or approval.

Dispute Notice:

Contractual window to notify other party of claims.

How This Agreement Differs from a Standard Service Agreement

Compare core features to choose the right contract type for procurement of professional acquisition services.

Criteria Professional Acquisition Standard Service Agreement
Use case procurement of specialized vendors general ongoing services
Term length project-specific ongoing or renewable
Payment terms milestone payments recurring fees
Notarization rarely required rarely required

eSignature Vendor Comparison for Executing This Agreement

Compare entry pricing and core capabilities for common eSignature platforms used to execute procurement and professional services contracts.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Execution and Validity

Answers to common questions on enforceability, signing authority, notarization, corrections, cancellations, and storage for U.S. transactions.


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