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Professional Advisory Services Agreement

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PROFESSIONAL ADVISORY SERVICES AGREEMENT

This Professional Advisory Services Agreement (the Agreement) is made and entered into as of Effective Date: by and between Client Name: located at Principal Place of Business: (Client), and Advisor Name: located at Principal Place of Business: (Advisor). Client and Advisor may be referred to collectively as the Parties and individually as a Party.

RECITALS

WHEREAS, Client desires to engage Advisor to provide professional advisory services regarding Client's business operations, strategy, financial matters and related topics as more fully described herein; and

WHEREAS, Advisor has the experience, personnel and professional qualifications to provide the advisory services requested by Client and is willing to perform such services under the terms and conditions of this Agreement; and

WHEREAS, the Parties desire to set forth the terms and conditions under which Advisor will provide such advisory services to Client.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Services" means the advisory services to be provided by Advisor to Client as described in Section 2 and in the Scope of Services attached in writing in Section 2.1.

1.2 "Deliverables" means any tangible or intangible materials, reports, recommendations or work product prepared by Advisor in connection with the Services.

2. SCOPE OF SERVICES

2.1 Advisor shall perform the Services described below. The Parties may describe the Services in detail here:

2.2 Advisor shall perform the Services in a professional and workmanlike manner consistent with industry standards. Advisor will assign personnel of suitable skill and experience to perform the Services and shall be responsible for the supervision of its personnel.

3. TERM

3.1 This Agreement shall commence on the Effective Date and shall continue for an initial period of Term Months: months unless earlier terminated pursuant to Section 12. Thereafter this Agreement shall automatically renew for successive Renewal Terms of Renewal Months: months unless either Party provides written notice of non-renewal at least Renewal Notice Days: days prior to the end of the then-current term.

4. COMPENSATION AND PAYMENT

4.1 Fees. As consideration for the Services, Client shall pay Advisor Fees in accordance with this Section. The initial fee arrangement is described below.

4.2 Invoices. Advisor shall submit invoices to Client describing the Services performed, time spent (if applicable), and expenses incurred. Client shall pay invoices within Payment Terms Days: days of Client's receipt of a proper invoice.

4.3 Late Payment. Overdue payments shall bear interest at Late Payment Rate: or the maximum rate permitted by law, whichever is lower.

5. CONFIDENTIALITY

5.1 Definition. "Confidential Information" means all non-public information disclosed by a Party (Disclosing Party) to the other Party (Receiving Party) in connection with this Agreement, whether oral, written, electronic or other form, including business plans, financial information, trade secrets, customer lists and technical information, but excluding information that: (a) is or becomes generally available to the public through no fault of the Receiving Party; (b) is rightfully received from a third party without breach of an obligation of confidentiality; (c) was in the Receiving Party's possession prior to receipt from the Disclosing Party; or (d) is independently developed without use of or reference to the Disclosing Party's Confidential Information.

5.2 Obligations. The Receiving Party shall (a) use Confidential Information solely for the performance of its obligations under this Agreement; (b) limit disclosure of Confidential Information to its employees, contractors and agents who have a need to know and who are bound by confidentiality obligations at least as protective as those herein; and (c) exercise reasonable care to protect Confidential Information from unauthorized disclosure.

5.3 Compelled Disclosure. If the Receiving Party is required by law or valid process to disclose Confidential Information, it shall, to the extent permitted, provide prompt notice and cooperate with the Disclosing Party to seek a protective order or other appropriate remedy.

6. CONFLICTS OF INTEREST

6.1 Advisor represents that, to the best of Advisor’s knowledge, no conflict of interest exists that would prevent Advisor from performing the Services. Advisor shall promptly disclose to Client any material conflict or potential conflict that arises during the Term.

7. INTELLECTUAL PROPERTY

7.1 Ownership of Deliverables. Unless otherwise agreed in writing, all Deliverables created specifically for Client under this Agreement shall be the exclusive property of Client upon full payment of all amounts due. Advisor hereby assigns and agrees to assign all right, title and interest in such Deliverables to Client.

7.2 Preexisting Materials. Notwithstanding the foregoing, Advisor shall retain ownership of its preexisting intellectual property and tools, including templates and methodologies, and grants Client a non-exclusive, non-transferable, royalty-free license to use such preexisting materials only to the extent incorporated in the Deliverables.

8. INDEPENDENT CONTRACTOR

8.1 The Parties agree that Advisor is an independent contractor and not an employee, agent or partner of Client. Advisor shall be solely responsible for payment of all taxes, withholdings and other statutory obligations related to compensation paid to Advisor and its personnel.

9. WARRANTIES AND DISCLAIMER

9.1 Advisor warrants that it will perform the Services in a professional and workmanlike manner consistent with applicable industry standards. Advisor does not warrant that the Services will result in particular outcomes or business results.

9.2 EXCEPT AS EXPRESSLY SET FORTH IN SECTION 9.1, THE SERVICES AND DELIVERABLES ARE PROVIDED "AS IS" AND ADVISOR DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

10. INDEMNIFICATION

10.1 Advisor Indemnity. Advisor shall indemnify, defend and hold harmless Client and its officers, directors and employees from and against any third-party claims, liabilities, damages, losses and expenses arising out of (a) Advisor's gross negligence or willful misconduct in performing the Services; or (b) Advisor's breach of Sections 5 or 7 of this Agreement.

10.2 Client Indemnity. Client shall indemnify, defend and hold harmless Advisor from and against any third-party claims, liabilities, damages, losses and expenses arising out of Client's breach of this Agreement or Client's misuse of the Deliverables.

11. LIMITATION OF LIABILITY

11.1 EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT OR A BREACH OF SECTIONS 5 OR 7, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR CONSEQUENTIAL, INCIDENTAL, EXEMPLARY, PUNITIVE OR SPECIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE OR BUSINESS.

11.2 The aggregate liability of Advisor to Client for any and all claims arising under this Agreement shall not exceed Liability Cap Amount: or the total fees paid by Client to Advisor under this Agreement in the twelve (12) months preceding the claim, whichever is less.

12. TERMINATION

12.1 Termination for Convenience. Either Party may terminate this Agreement for convenience upon Notice Period Days: days' prior written notice to the other Party.

12.2 Termination for Cause. Either Party may terminate this Agreement immediately upon written notice if the other Party materially breaches this Agreement and fails to cure such breach within Cure Period Days: days after receipt of written notice specifying the breach.

12.3 Effect of Termination. Upon termination, Advisor shall cease performance of Services and deliver to Client all completed Deliverables and all work in progress for which Client has paid. Client shall pay Advisor for Services performed and expenses incurred through the effective date of termination.

13. NOTICES

13.1 All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth below or to such other address as a Party may designate by notice in accordance with this Section.

14. AMENDMENTS; WAIVER; COUNTERPARTS

14.1 This Agreement may be amended only by a written instrument executed by authorized representatives of both Parties. No failure or delay by either Party in exercising any right shall operate as a waiver of that right.

14.2 This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means shall be binding.

15. GOVERNING LAW; DISPUTE RESOLUTION

15.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of Governing State: without regard to its conflicts of law principles.

15.2 Dispute Resolution. The Parties shall first attempt in good faith to resolve any dispute arising out of or relating to this Agreement through negotiation. If the Parties cannot resolve the dispute within thirty (30) days, the dispute shall be resolved by binding arbitration administered in accordance with the rules agreed by the Parties at the time of dispute; the arbitration shall take place in the county or city within the state specified above unless the Parties agree otherwise in writing.

16. ENTIRE AGREEMENT; SEVERABILITY

16.1 Entire Agreement. This Agreement, together with any written attachments or schedules expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether written or oral.

16.2 Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the remaining provisions shall remain in full force and effect to the maximum extent permitted by law, and the Parties shall negotiate in good faith to replace the invalid provision with a valid provision that substantially accomplishes the original intent.

17. MISCELLANEOUS

17.1 Assignment. Neither Party may assign its rights or delegate its duties under this Agreement without the prior written consent of the other Party, except that either Party may assign this Agreement in connection with a sale of substantially all of its business or assets.

17.2 Relationship of the Parties. Nothing in this Agreement shall create any relationship of employment, partnership, joint venture, agency or fiduciary duty between the Parties beyond the express terms herein.

Client Printed Name:

By:

Date:

Advisor Printed Name:

By:

Date:

Enter text✕

What the Professional Advisory Services Agreement Is

A Professional Advisory Services Agreement is a written contract that sets the terms under which an advisor, consultant, or professional provides advisory services to a client. It defines scope of work, deliverables, fees, payment schedule, confidentiality obligations, intellectual property ownership, liability limits, termination rights, and dispute-resolution procedures. The agreement clarifies expectations for both parties, allocates risk, and creates an enforceable record of responsibilities. It is commonly used by independent consultants, law and accounting firms, financial advisors, and corporate advisory teams to formalize engagements and ensure regulatory and commercial clarity.

Why a Written Agreement Matters

Use a Professional Advisory Services Agreement to set clear service expectations, protect confidential information, and define fees and liability. The written contract reduces disputes, supports regulatory compliance, and provides a defensible basis for enforcement or remediation if performance, payment, or confidentiality issues arise.

Why a Written Agreement Matters

Who Typically Prepares or Signs This Agreement

Typical users who prepare or sign this agreement include independent advisors, consulting firms, corporate legal teams, and client procurement or finance departments.

  • Independent consultants and advisors formalizing scope, fees, and confidentiality for client engagements.
  • In-house legal and procurement teams reviewing contract terms and compliance requirements.
  • Firms providing financial, management, or technical advisory services documenting deliverables and liability limits.

Decide signatory authority and review obligations before execution to ensure enforceability and operational alignment across stakeholders.

Core Clauses to Include in the Agreement

Core clauses commonly found in a Professional Advisory Services Agreement define work scope, compensation, confidentiality, IP rights, term and termination, and liability allocation.

Scope of Work

Precisely describe services, milestones, deliverables, acceptance criteria, and any exclusions. Attach exhibits or Statements of Work to avoid ambiguity and support invoicing and performance measurement.

Fees & Payments

State fee structure, billing intervals, payment terms, late fees, expense reimbursement, and invoicing requirements. Specify currency, taxes, and any retainers or milestone payments to reduce disputes and accelerate collections.

Confidentiality

Define confidential information, permitted disclosures, duration of obligations, and required safeguards. Include exceptions for compelled disclosure and procedures for return or destruction after termination to protect trade secrets.

Intellectual Property

Specify ownership or license of work product, pre-existing materials, and any assignment of rights. Address third-party materials and rights to use deliverables after termination for business continuity.

Liability & Indemnity

Limit liability and define indemnification obligations for breaches, negligence, and third-party claims. State caps, exclusions, and procedures for defense and settlement approval including responsibility for counsel costs.

Term & Termination

Specify the effective date, initial term, renewal terms, termination for convenience or cause, notice periods, and post-termination transition or wind-down obligations, including handling of retained materials and final payments.

Step-by-Step: From Draft to Signed Agreement

Follow these steps to complete and execute a Professional Advisory Services Agreement correctly and securely.

  • 01
    Draft Terms: Draft scope, deliverables, fees, and IP clauses with necessary exhibits.
  • 02
    Internal Review: Have legal and finance review risk and payment terms.
  • 03
    Sign Authorization: Confirm authorized signers and required approvals before circulation.
  • 04
    Execute & Archive: Obtain signatures, record audit trail, and store signed copy securely.

Configure an Online Signing Workflow

Configuring an online execution workflow reduces signing friction, enforces required fields, and preserves a complete audit trail for compliance.

Field Configuration and Usage Guidance Configuration
Signer Authentication Method and Strength Email link, SMS code, or KBA per sensitivity.
Conditional Field Logic Setup and Validation Show fields only when relevant to reduce signer errors.
Signature Placement and Appearance Options and Audit Place signature, initials, and date fields with mandatory flags.
Document Routing and Reminders Schedule and Escalation Set signer order, automated reminders, and escalation rules.

Where Signed Agreements Are Sent and Stored

Overview of routing and submission options for signed Professional Advisory Services Agreements, including email delivery, secure upload, and archive.

  • Email Delivery: Send signed PDF to parties with audit certificate attached.
  • Secure Upload: Upload to document repository with access controls and versioning.
  • Registrar Filing: File copies with corporate records or filing authorities as required.
  • Third-Party Transfer: Provide encrypted delivery to advisors, auditors, or escrow agents.

Platform and Technical Requirements for eSigning

Digital execution requires a compliant eSignature platform, appropriate authentication, and secure storage to support enforceability and auditability.

  • Supported Formats: PDF, DOCX, and editable templates.
  • Integrations: Salesforce, NetSuite, Microsoft 365 supported.
  • Authentication Options: Email, SMS, KBA, SSO available.

Key Deadlines and Timing Considerations

Key dates and response times for negotiating, executing, and commencing advisory engagements are important to track.

Negotiation and Internal Approval Window:

Typically 7–21 days depending on complexity and review cycles.

Final Signature Collection Deadline and Buffer:

Allow at least 3–7 business days for all parties to sign.

Payment Milestone Dates and Invoicing Schedule:

Tie invoicing to milestones with clear due dates and late fee triggers.

Notice Periods for Termination and Cure:

Commonly 30 days' notice for convenience; shorter for cause.

Regulatory Filing Deadlines and Reporting:

File required disclosures or BAAs promptly; HIPAA record timelines apply.

Milestones: Proposal Through Closeout

Milestone timeline from proposal to post-engagement closeout outlines obligations, deliverables, and document retention steps for compliance.

01

Proposal & SOW Approval

Agree scope and sign SOW to start work.

02

Delivery & Acceptance

Deliverables submitted, client review window, and formal acceptance.

03

Final Invoice & Payment

Issue final invoice within agreed timeframe; confirm payment.

04

Records Retention & Archive

Archive executed agreement, SOWs, and related communications per retention rules.

Common Preparation Mistakes to Avoid

  • Underspecified scope leads to scope creep, disputes, and unpaid work; include clear deliverables, acceptance criteria, and change-order procedures to mitigate this risk.
  • Failing to verify signer authority or entity status can invalidate an agreement; confirm corporate signatory power, obtain resolutions when necessary, and capture role titles.
  • Neglecting confidentiality carve-outs or data handling obligations creates compliance exposure; add HIPAA BAAs where PHI is involved and define permitted disclosures.
  • Relying on informal signatures or poor recordkeeping weakens enforceability; use platforms that preserve timestamps, IP, and audit trails for admissibility.

Consequences of Incomplete or Incorrect Agreements

Contract Disputes: Litigation costs and lost fees.
Tax Consequences: Backup withholding and reporting errors.
Regulatory Fines: HIPAA or state privacy penalties.
Payment Delays: Delayed collections and interest charges.
Reputational Harm: Client trust erosion and referrals loss.
Invalid Agreement: Unauthorized signatures may render void.

Real-World Use Cases and Outcomes

Examples show practical uses of the Professional Advisory Services Agreement across advisory engagements and industry contexts.

Optica Ventures — COO

Optica Ventures used a Professional Advisory Services Agreement to formalize consulting engagements and standardize fee schedules across client accounts.

  • Reduced disputes and accelerated payment.
  • The company reported faster contract turnaround, clearer responsibilities for advisors and clients, and improved audit trails for compliance reviews. Using a standard agreement simplified internal approvals and reduced time spent renegotiating scope on a per-project basis.

Fertility Centers of Illinois — Founder

A healthcare provider standardized advisory engagements with clear confidentiality clauses and HIPAA-compliant workflows to manage provider-consultant relationships.

  • Improved compliance and signing speed.
  • They implemented audit trails, stricter data handling provisions, and a Business Associate Agreement to ensure PHI protection. As a result, review cycles shortened and legal risk around data sharing was reduced.

Security and Compliance Measures to Require

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Compliance Certifications: SOC 2 Type II, ISO 27001, PCI DSS.
HIPAA: Compliant; BAA required for PHI.
Audit Trail: Detailed timestamp, IP, and action logs.
21 CFR Part 11: Support for FDA-regulated records.
Access Controls: SSO, role-based permissions, and MFA.

eSignature Pricing and Feature Comparison

Estimate eSignature costs and key capability differences across common vendor plans for signing and managing Professional Advisory Services Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions and Troubleshooting

Common questions address signature validity, required fields, state variations, and remedies for errors to help users execute enforceable agreements.


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