Can this contract be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.

Is notarization required for validity?

In most states notarization is not required for service contracts, including cleaning agreements, but notarization may be useful for proving execution in disputes or for related documents.

Who can sign on behalf of a company?

An authorized officer, manager, or an individual with documented signing authority should sign. Verify corporate authority via a board resolution or power-of-attorney when necessary.

How should insurance certificates be handled?

Require a current certificate of insurance listing required coverages and name the client as certificate holder; store copies with the executed contract for claims support.

How can the contract be amended later?

Amendments should be written, signed by both parties, and reference the original contract date. Electronic signatures may be used for amendments if all parties consent.

What if a party wants to cancel service early?

Follow the contract's termination clause. Provide written notice within the specified notice period and complete any final accounting or cure timelines set by the agreement.

Electronic Signature
Templates
Legal
Professional Cleaning Contract

Professional Cleaning Contract

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PROFESSIONAL CLEANING CONTRACT

This Professional Cleaning Contract ("Agreement") is made as of between Service Provider Name: with principal address and Client Name: with principal address .

RECITALS

WHEREAS, Service Provider is engaged in the business of providing professional janitorial and cleaning services and represents that it has the necessary experience, personnel, equipment, and insurance to perform such services; and

WHEREAS, Client desires to retain Service Provider to perform cleaning services at the Client premises on the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend that this Agreement set forth the parties' respective rights and obligations with respect to performance, payment, and liability.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the parties agree as follows:

1. SERVICES

1.1 Scope of Work. Service Provider shall perform the cleaning services described in the Scope of Work in a professional and workmanlike manner consistent with industry standards. The Scope of Work is set forth below and constitutes the minimum services to be provided. Additional services will require a written change order signed by both parties.

Scope of Work (Specify rooms, tasks, frequency)

2. TERM

2.1 Term. The initial term of this Agreement shall commence on and continue until , unless earlier terminated in accordance with this Agreement. Thereafter the Agreement shall renew automatically on a month-to-month basis unless either party delivers written notice of non-renewal at least days prior to the end of the then-current term.

3. COMPENSATION AND PAYMENT

3.1 Fees. Client shall pay Service Provider the fees set forth below for services rendered. Fees are exclusive of applicable taxes unless otherwise stated.

Base Fee (per visit or period) Billing Schedule

3.2 Payment Terms. Invoices are due within days of invoice date. Overdue amounts shall bear interest at a rate of % per month, or the maximum rate permitted by law, whichever is less. Client shall be responsible for all reasonable collection costs, including attorneys' fees.

4. SUPPLIES, EQUIPMENT, AND SPECIAL REQUESTS

4.1 Supplies and Equipment. Service Provider will supply the following unless Client elects to provide supplies: standard cleaning chemicals, vacuums, mops, and related tools. If Client requests specialized products or equipment, Client shall reimburse Service Provider for such costs upon presentation of receipts.

Who provides supplies? Special Materials / Restrictions

5. ACCESS, SECURITY, AND STAFFING

5.1 Access. Client will provide reasonable access to the premises during agreed service hours. Keys, access codes, or badges provided to Service Provider shall remain Client property and must be returned upon termination. Service Provider shall maintain a log of persons with authorized access.

5.2 Staffing. Service Provider shall ensure that personnel assigned to perform services are adequately trained, screened, and supervised. Client may request removal of any Service Provider employee for reasonable cause, and Service Provider shall promptly replace such personnel.

6. STANDARDS, HEALTH, AND SAFETY

6.1 Compliance. Service Provider shall perform services in compliance with all applicable federal, state, and local laws, ordinances, codes, and regulations, including those relating to health and safety. Service Provider shall implement and maintain appropriate safeguards to minimize risk of injury or property damage.

6.2 Hazardous Materials. Service Provider shall not handle, remove, or dispose of hazardous wastes or regulated substances unless specifically agreed in writing and appropriate permits and insurance are in place. Client warrants it will notify Service Provider in writing of any known hazardous conditions at the premises.

7. CONFIDENTIALITY

7.1 Confidential Information. In the course of performance, either party may receive confidential information of the other. Each party shall hold such information in confidence and shall not disclose it except to employees, contractors, or agents who have a need to know and are bound by confidentiality obligations. Confidential information does not include information that is or becomes public through no fault of the receiving party.

8. INDEMNIFICATION

8.1 Indemnity by Service Provider. Service Provider shall indemnify, defend and hold Client harmless from and against any claims, liabilities, damages, losses, or expenses (including reasonable attorneys' fees) arising out of or resulting from Service Provider's negligence, willful misconduct, or breach of this Agreement, provided such claim is not caused by Client's negligence or breach.

8.2 Indemnity by Client. Client shall indemnify, defend and hold Service Provider harmless for claims arising from Client's negligence, hazardous conditions on the premises, or Client-supplied materials.

9. INSURANCE

9.1 Insurance Coverage. Service Provider shall maintain commercial general liability insurance, employer's liability and, where applicable, workers' compensation insurance in amounts customary for the industry and adequate to cover claims arising under this Agreement. Upon request, Service Provider shall provide certificates of insurance evidencing coverage.

Liability Insurance Limit

10. TERMINATION

10.1 Termination for Convenience. Either party may terminate this Agreement without cause by providing the other party with days' prior written notice.

10.2 Termination for Cause. Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within days after receipt of written notice specifying the breach.

11. LIMITATION OF LIABILITY

11.1 Limitation. Except for liability arising from gross negligence, willful misconduct, or indemnification obligations under this Agreement, neither party shall be liable to the other for special, indirect, incidental, or consequential damages. The aggregate liability of either party for claims arising out of this Agreement shall not exceed the total fees paid to Service Provider under this Agreement in the preceding period.

12. NOTICES

12.1 Notices. All notices required or permitted hereunder shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by nationally recognized overnight courier to the addresses set forth below or such other address as either party may designate in writing.

Service Provider Notice Address Client Notice Address

13. AMENDMENTS, WAIVER, COUNTERPARTS

13.1 Amendments. This Agreement may be amended only by a written instrument executed by both parties. No oral modification shall be effective.

13.2 Waiver. The failure of either party to enforce any right or provision under this Agreement shall not constitute a waiver of such right or provision unless acknowledged in writing.

13.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

14. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

14.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

14.2 Entire Agreement. This Agreement contains the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral.

14.3 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable in any respect, the remaining provisions shall remain in full force and effect and the invalid provision shall be reformed to the extent necessary to make it valid and enforceable.

15. MISCELLANEOUS

15.1 Independent Contractor. Service Provider is an independent contractor and not an employee, partner, or agent of Client. Service Provider shall be solely responsible for payment of wages, benefits, taxes, and other legally required payments for its employees.

15.2 Change Orders. Any changes to the Scope of Work, schedule, or fees shall be made in a written change order signed by both parties. Service Provider shall not be obligated to perform work outside the Scope of Work without an executed change order.

Additional Services / Change Order Requests

By signing below, each party acknowledges that it has read, understands, and agrees to be bound by the terms and conditions of this Agreement.

Service Provider:

By:

Date:

Client:

By:

Date:

What a Professional Cleaning Contract Is and When It Applies

A Professional Cleaning Contract is a written agreement that defines the services, schedule, payment, and responsibilities between a cleaning service provider and a client. It sets the scope of work (rooms, tasks, frequency), specifies supplies and equipment responsibilities, records pricing and payment terms, and allocates liability and insurance obligations. The contract can be used for one-time services, recurring programs, or project-based cleanups and typically includes provisions for dispute resolution, termination, and confidentiality. Clear contracts reduce misunderstandings and form the primary evidence of agreed expectations between parties.

Why a Clear Contract Benefits Both Parties

A Professional Cleaning Contract clarifies expectations, reduces disputes, and documents legal and insurance responsibilities. For providers it protects payment and scope, and for clients it ensures service quality and scheduling. The contract also documents evidence required for claims and tax reporting and supports enforcement under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws where electronic records are used.

Who Commonly Uses a Professional Cleaning Contract

The Professional Cleaning Contract is used by businesses and individuals who need documented cleaning services and predictable deliverables.

Commercial cleaning companies that manage recurring contracts for offices, retail, and multi-tenant buildings.
Property managers and landlords arranging recurring or turnover cleaning for rental units and common areas.
Facility managers in healthcare, education, and hospitality who require documented protocols and insurance certificates.

Different signers will include company representatives, property owners, facilities directors, and authorized agents who can legally bind their organization.

Essential Sections to Include in the Contract

A well-drafted Professional Cleaning Contract contains clear, actionable sections so parties know exactly what to expect and who is responsible for each requirement.

Scope of Work

Describe tasks, spaces, frequency, and any special procedures (e.g., disinfecting). Be specific to avoid disputes over omitted tasks and hours billed.

Schedule

Specify start date, recurring days or dates, start and end times, and procedures for holiday or emergency adjustments to service.

Compensation

State fixed fees, hourly rates, payment intervals, late fees, invoicing requirements, and accepted payment methods to reduce billing disputes.

Supplies & Equipment

Identify who provides cleaners, equipment, and materials and any limits on hazardous-product use or client-supplied items.

Insurance

Require proof of general liability and workers' compensation insurance; state minimum coverage and certificate-holder details.

Termination

Define notice periods, cure windows for performance issues, and consequences of early termination including final accounting.

Step-by-Step: Complete, Sign, and Deliver the Contract

Follow these sequential steps to prepare and execute the Professional Cleaning Contract efficiently and reduce follow-up queries.

01

Prepare draft: Assemble scope, schedule, and pricing before filling fields.
02

Verify parties: Confirm legal names and authorized signers for both sides.
03

Add insurance details: Attach certificates and policy numbers for verification.
04

Sign and distribute: Execute signatures and provide copies to all parties and accounting.

How to Configure a Digital Workflow for This Contract

Map fields, routing order, and notifications so the contract flows correctly through signers and approvers when completed electronically.

Field	Configuration
Signature Field Placement	Place signers in legal order with name and date fields.
Conditional Fields	Show insurance upload only when vendor selects 'contractor provided.'
Routing Order	Send to provider, then client, then finance (if required).
Notifications	Enable email reminders at day 3 and day 7 for unsigned contracts.

Digital Signing and Platform Considerations

Choose a signing platform that supports PDFs, Word documents, and secure audit trails to record who signed and when.

File formats: PDF and DOCX supported.
Integrations: Salesforce, Google Workspace, NetSuite.
Security: TLS in transit; AES-256 at rest.

Use platforms that support conditional fields, certificate-of-completion audit trails, and HIPAA BAAs when handling health-related facility contracts; verify SSO and API options for enterprise workflows.

Where to Send and File the Executed Contract

After signatures, route the signed contract to each party and to internal teams that require a copy for compliance and billing.

Client copy: Send a fully executed PDF to the client's authorized recipient.
Provider copy: Store a signed copy in the vendor's contract repository.
Accounting: Forward to accounts receivable for invoicing and payment tracking.
Records archive: Keep an archived copy for contract management and audits.

Key Dates and Notice Periods to Include

Specify dates and notice windows to prevent disputes about start times, cancellations, and cure periods for performance issues.

Service start date:

MM/DD/YYYY for first scheduled service.

Recurring schedule:

Specify days or frequency (e.g., weekly on Mondays).

Payment due date:

Net 30 or agreed payment window from invoice date.

Cure period:

Typical 7–30 day notice to cure performance failures.

Termination notice:

Specify days required for termination without cause.

Common Mistakes When Preparing a Cleaning Contract

Using vague scope language such as 'clean as needed' which creates room for differing expectations and billing disputes.
Failing to attach proof of insurance or failing to require a certificate of insurance naming the client as certificate holder.
Omitting termination, cure, or dispute-resolution clauses which increases the cost and time of resolving performance issues.
Not specifying supplies and equipment responsibilities, leading to disagreements about replacements, damages, or hazardous materials.

Potential Consequences of an Incomplete or Incorrect Contract

Contract disputes: Can lead to unpaid invoices or litigation.

Liability exposure: Insurance gaps may leave parties personally liable.

Insurance denial: Missing policy details can invalidate claims.

Regulatory fines: Noncompliance with local licensing can incur fines.

Tax issues: Improper contractor classification may trigger liabilities.

Termination costs: Early cancellation may require penalty payments.

eSignature Vendor Pricing and Feature Snapshot for Contract Execution

Compare common eSignature plans and features relevant to executing Professional Cleaning Contracts; signNow appears first in the table for side-by-side comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Using the Contract

Answers to common execution and compliance questions including eSign legality, notarization, signature authority, and handling insurance certificates.

Need help? Contact support

Can this contract be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.
Is notarization required for validity?
In most states notarization is not required for service contracts, including cleaning agreements, but notarization may be useful for proving execution in disputes or for related documents.
Who can sign on behalf of a company?
An authorized officer, manager, or an individual with documented signing authority should sign. Verify corporate authority via a board resolution or power-of-attorney when necessary.
How should insurance certificates be handled?
Require a current certificate of insurance listing required coverages and name the client as certificate holder; store copies with the executed contract for claims support.
How can the contract be amended later?
Amendments should be written, signed by both parties, and reference the original contract date. Electronic signatures may be used for amendments if all parties consent.
What if a party wants to cancel service early?
Follow the contract's termination clause. Provide written notice within the specified notice period and complete any final accounting or cure timelines set by the agreement.

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