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Professional Developer Agreement

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PROFESSIONAL DEVELOPER AGREEMENT

This Professional Developer Agreement (the "Agreement") is entered into as of by and between Client Name: with an address at (hereinafter "Client"), and Developer Name: with an address at (hereinafter "Developer"). Client and Developer are each a "Party" and collectively the "Parties."

RECITALS

WHEREAS, Client desires to retain Developer to perform software development, customization and related professional services described herein; and

WHEREAS, Developer represents that it has the skill, experience and personnel necessary to perform the services and deliverables; and

WHEREAS, the Parties desire to set forth the terms and conditions under which Developer will provide such services and assign rights in the resulting work product.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. ENGAGEMENT; SCOPE OF SERVICES

1.1 Engagement. Client hereby engages Developer, and Developer accepts such engagement, to perform the software development services and deliverables described in the Project Specification attached hereto as Exhibit A and incorporated herein (the "Services").

1.2 Changes; Change Orders. Any change to the Services, schedule, or compensation shall be set forth in a written change order signed by authorized representatives of both Parties. Developer shall not be obligated to proceed with changed work until a change order is executed.

2. TERM; SCHEDULE

2.1 Term. The term of this Agreement commences on the Effective Date set forth above and continues until completion of the Services, unless earlier terminated in accordance with Section 11.

3. COMPENSATION; TAXES

3.1 Fees. Client shall pay Developer for Services in accordance with the fee schedule set forth below. Fees are exclusive of taxes and third-party costs unless otherwise stated.

3.2 Taxes. Developer is responsible for all federal, state and local taxes arising from Developer's compensation under this Agreement. Client may withhold amounts as required by law.

4. INDEPENDENT CONTRACTOR

Developer is an independent contractor. Nothing contained in this Agreement shall be deemed to create an employer-employee, partnership, joint venture, or agency relationship between the Parties. Developer shall be solely responsible for supervision, methods and control of its personnel and subcontractors.

5. INTELLECTUAL PROPERTY

5.1 Ownership. Except as expressly provided below, Developer assigns to Client all right, title and interest in and to all Work Product created for Client under this Agreement, and hereby irrevocably transfers all rights necessary for Client to fully exploit the Work Product worldwide in perpetuity. "Work Product" means software, code, documentation, designs, specifications and other deliverables created, developed or reduced to practice by Developer specifically for Client under this Agreement.

5.2 Moral Rights. To the maximum extent permitted by law, Developer waives and agrees not to assert any moral rights or droit moral with respect to the Work Product.

6. CONFIDENTIALITY

6.1 Definition. "Confidential Information" means non-public information disclosed by a Party that is designated confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

6.2 Obligations. The receiving Party shall (a) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information; (b) use Confidential Information only to perform obligations or exercise rights under this Agreement; and (c) not disclose Confidential Information to third parties except as permitted herein.

7. WARRANTIES; DISCLAIMER

Developer warrants that the Services will be performed in a professional and workmanlike manner consistent with industry standards. Developer does not warrant that the software will be error-free or uninterrupted. Except for the express warranties set forth in this Section, Developer disclaims all other warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and noninfringement.

8. LIMITATION OF LIABILITY; INDEMNIFICATION

8.1 Limitation of Liability. Except for liability arising from gross negligence, willful misconduct, fraud, or Developer's breach of Section 5 (Intellectual Property), neither Party shall be liable for incidental, consequential, special or punitive damages. The aggregate liability of each Party under this Agreement shall not exceed the total fees paid by Client to Developer under this Agreement during the twelve (12) months preceding the claim.

8.2 Indemnification. Developer shall indemnify and hold Client harmless from third-party claims alleging that the Work Product infringes a third party's intellectual property rights, provided that Client (a) promptly notifies Developer of the claim in writing, (b) permits Developer to control the defense and settlement, and (c) provides reasonable cooperation at Developer's expense. This Section states the Parties' sole remedies and Developer's exclusive liability for infringement claims.

9. TERMINATION

9.1 Termination for Convenience. Either Party may terminate this Agreement for convenience upon days' prior written notice.

9.2 Termination for Cause. Either Party may terminate for material breach if the breaching Party fails to cure the breach within thirty (30) days after receipt of written notice specifying the breach.

9.3 Effect of Termination. Upon termination, Developer shall deliver to Client all completed Work Product and any materials necessary for Client to use same. Client shall pay Developer for Services performed and reimbursable expenses incurred through the effective date of termination, subject to offsets for any amounts owed by Developer to Client.

10. NOTICES

All notices, requests, consents and other communications required or permitted hereunder shall be in writing and delivered to the addresses set forth below (or to such other address as a Party designates by notice). Notice is effective upon delivery.

11. MISCELLANEOUS

11.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

11.2 Entire Agreement. This Agreement, including any exhibits and attachments, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written.

11.3 Amendments; Waiver. No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by authorized representatives of both Parties. No failure or delay in exercising any right shall operate as a waiver.

11.4 Severability. If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect and the Parties shall negotiate in good faith to replace the invalid provision with a valid provision that carries out the Parties' intent.

11.5 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures provided by electronic means shall be binding.

SIGNATURES

Client

Printed Name:

By:

Date:

Developer

Printed Name:

By:

Date:

Enter text✕

What the Professional Developer Agreement Covers

A Professional Developer Agreement is a written contract that defines the relationship between a software developer (individual or firm) and a client for development services. It describes scope of work, deliverables, timelines, payment, intellectual property assignment, confidentiality, warranties, and termination terms. The agreement allocates risk, sets acceptance criteria for code and milestones, and records responsibilities for maintenance, bug fixes, and third-party components. Parties often attach statements of work, pricing schedules, and acceptance tests as exhibits to reduce ambiguity and support enforceability in the event of dispute resolution.

Why a Formal Agreement Matters

A clear Professional Developer Agreement reduces misunderstandings, protects intellectual property, and defines payment and deliverable expectations. It creates enforceable obligations under contract law and helps avoid disputes by documenting acceptance criteria and change control procedures.

Why a Formal Agreement Matters

Who Commonly Uses This Agreement

Typical users include independent developers, development agencies, in-house engineering teams, and business owners procuring custom software.

  • Independent developers and small agencies who need clear scope, payment schedules, and IP assignment to establish professional terms with clients.
  • Product owners and in-house teams that outsource components or feature work and require delivery milestones, acceptance tests, and warranty obligations.
  • Legal, procurement, and finance teams who manage vendor risk, invoicing, and contract lifecycle for software engagements across the enterprise.

Use the agreement to align expectations early and preserve remedies if performance or payment disputes arise.

Core Elements to Include in the Agreement

A complete Professional Developer Agreement names the parties, describes the work, sets payment and IP terms, defines warranties and limitations, and includes termination and dispute-resolution provisions to manage risk.

Parties

Full legal names and business types for all contracting parties, including company legal entity, state of formation, and primary contact information used for notices and invoicing.

Scope of Work

Detailed description of features, platforms, languages, deliverables, and acceptance criteria; referencing attached Statements of Work (SOW) or milestone checklists to avoid ambiguity.

Payment Terms

Clear pricing model (fixed, time-and-materials, milestone), invoicing frequency, payment due dates, late fees, and currency, and whether expenses or third-party costs are reimbursable.

Intellectual Property

Assignment or license language specifying ownership of source code, derivative works, third-party modules, and any retained developer rights; include deliverable handover format.

Confidentiality & Data

Non-disclosure obligations, permitted use of confidential information, data handling requirements, and any HIPAA/FERPA obligations if protected data is processed.

Warranties & Liability

Performance warranty period, bug-fix obligations, disclaimers of implied warranties, liability caps, and indemnity for third-party IP infringement where appropriate.

Step-by-Step: Completing the Agreement

Follow these steps to prepare a clear, enforceable Professional Developer Agreement suitable for e-signature and electronic storage.

  • 01
    Draft: Populate parties, scope, payment, milestones, IP, and termination clauses.
  • 02
    Review: Legal and finance review for risk, tax, and compliance items.
  • 03
    Approve: Obtain internal approvals and confirm milestones and acceptance tests.
  • 04
    Sign: Execute using compliant eSignature and retain audit trail.

Typical Digital Workflow Settings

Configure your eSignature workflow to match the agreement's signing order, authentication level, and field validation rules.

Field Configuration
Signing Order Sequential or parallel signer routing as required
Authentication Email link or SMS code; KBA for higher assurance
Required Fields Make signature, date, and key deliverable confirmations mandatory
Audit Trail Enable IP, timestamp, and action logs for each signer

Electronic Execution: Typical End-to-End Flow

An eSignature workflow should minimize friction while preserving legal evidence of intent and attribution.

  • Upload Document: Prepare final PDF or DOCX with exhibits attached
  • Place Fields: Add signature, initial, date, and text fields
  • Assign Signers: Set signer roles and routing order
  • Complete & Store: Signer completes form; store signed copy and audit record

Platform and Integration Considerations

Choose an eSignature platform that meets your authentication, storage, and integration needs.

  • Integrations: Salesforce, NetSuite, Google Workspace support
  • Document Types: PDF, DOCX, and HTML supported
  • SSO / API: Enterprise SSO and API available

Ensure the platform supports required compliance standards and provides an auditable certificate of completion for each executed agreement.

Security and Compliance Checklist

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
HIPAA: HIPAA compliant with BAA available
Audit Trail: Detailed timestamps and signer metadata
ESIGN / UETA: Compliant with ESIGN and UETA
SOC 2: SOC 2 Type II report available
21 CFR Part 11: Supports FDA-regulated record controls

Common eSignature Pricing and Feature Snapshot

Comparison of starting prices and common capabilities to consider when selecting an eSignature provider; signNow appears first in the vendor list as required.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Key Milestones from Draft to Implementation

Use a milestone sequence to manage expectations; each stage represents a decision or handoff in the contract lifecycle.

01

Drafting

Create initial SOW, milestones, and acceptance criteria

02

Legal Review

Legal and finance review to finalize risk and payment terms

03

Execution

Electronic signing and storage of executed agreement

04

Delivery

Developer delivers code, client runs acceptance tests

Common Dates and Deadlines to Track

Track dates that affect obligations, invoicing, and dispute windows to prevent lapses and meet performance expectations.

Execution Date:

Date parties sign the agreement; often sets payment and warranty clocks

Effective Date:

Date obligations begin if different from execution

Milestone Deadlines:

Delivery dates tied to payment or acceptance events

Warranty Period:

Timeframe for defect remediation after acceptance

Termination Notice:

Contractual notice period required to terminate early

Practical Tips for Accurate and Efficient Agreements

Adopt consistent templates and review checklists to reduce errors and speed execution across projects.

Use clear, measurable deliverables
Describe functionality in acceptance criteria and reference test cases or example inputs/outputs to avoid disputes about whether work was completed as intended.
Define change control procedures
Require written change orders for scope changes, including cost and schedule impacts, to prevent informal scope creep and payment disagreements.
Include IP assignment and license terms
Specify whether code is assigned or licensed and whether the developer may reuse generic components; be explicit about open-source component obligations.
Match signing process with risk
Use stronger signer authentication for high-value contracts and retain the audit trail to support enforceability under ESIGN/UETA.

Frequently Asked Questions and Troubleshooting

Answers to common questions about enforceability, notarization, amendment, signatures, and revocation for Professional Developer Agreements.


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