Scope of Services
Describe specific tasks, deliverables, frequency and measurable KPIs if applicable. Avoid one-line descriptions; include examples, channels and campaign phases to reduce ambiguity.
A well-drafted Professional PR Contract reduces ambiguity about services, confirms payment and revision schedules, protects confidential information and clarifies ownership of created content. It helps manage client expectations and provides enforceable remedies if performance or payment disputes arise.
The agreement is used by professional communications firms, in-house PR teams, corporate legal departments and external clients to set expectations and manage risk.
Use the contract as an operational guide during campaigns and as the baseline document for invoicing, approvals, and post-engagement obligations.
The agency contact responsible for campaign execution, client communications, and approval routing. Typically approves creative deliverables, manages subcontractors and confirms invoicing before billing.
Internal or external counsel who reviews contract terms for risk, IP transfer, confidentiality and termination language; negotiates indemnities and ensures compliance with applicable regulations.
Describe specific tasks, deliverables, frequency and measurable KPIs if applicable. Avoid one-line descriptions; include examples, channels and campaign phases to reduce ambiguity.
Specify retainer amounts, hourly rates, milestone payments, expense reimbursement, invoicing cadence and late-payment interest. State whether taxes are included or additional.
State whether deliverables are work-for-hire or licensed, list pre-existing materials excluded from transfer, and include license scope, duration and permitted uses.
Define confidential information, permitted disclosures, security obligations, and any HIPAA or data-protection addenda when handling protected information.
Include termination for convenience and cause, notice periods, final accounting, and obligations on termination such as return of materials and final deliverables.
Describe caps on direct damages, exclusions for consequential damages, indemnities for third-party claims, and any insurance requirements.
| Field | Configuration |
|---|---|
| Signing Order | Sequential: agency then client legal then client signatory |
| Authentication | Email + SMS code or stronger when required |
| Reminders | Auto reminder schedule at 3 and 7 days |
| Final Distribution | Automatically send PDF and audit trail to all parties |
Choose a platform that supports secure delivery, audit trails, and the authentication level your organization requires.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Date services begin and billing cycle starts
Net terms (e.g., Net 30) from invoice date
List specific delivery or milestone dates
Specify number of review rounds and response times
Typically 30–90 days for convenience termination
Create initial contract with scope, fees and timelines.
Obtain client and agency internal approvals and edits.
Collect signatures using agreed authentication method.
Store fully executed copy with audit trail and billing records.
Intro: A seed-stage company engaged a PR firm for a product launch and press outreach across trade media.
Intro: A clinic hired an agency to run a patient-education campaign that referenced anonymized case studies.