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Professional Services Contract Agreement

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PROFESSIONAL SERVICES CONTRACT AGREEMENT

This Professional Services Contract Agreement (the "Agreement") is entered into as of by and between Service Provider: with principal address , and Client: with principal address .

RECITALS

WHEREAS, Service Provider possesses professional skills, experience and expertise in the area of services described below and is willing to perform such services for Client on the terms set forth herein; and

WHEREAS, Client desires to engage Service Provider to perform the services described in this Agreement, and Service Provider is willing to accept that engagement in accordance with the terms and conditions contained in this Agreement.

WHEREAS, the parties intend that the relationship created by this Agreement be that of independent contractor and client and not an employer-employee, joint venture or partnership relationship.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. SERVICES

1.1 Services. Service Provider shall perform professional services for Client as described in the statement of work below (the "Services"). Service Provider shall perform the Services in a professional, timely and workmanlike manner in accordance with industry standards.

2. TERM

2.1 Effective Date and Term. The term of this Agreement shall commence on and shall continue until unless earlier terminated in accordance with Section 12.

3. COMPENSATION

3.1 Fees. Client shall pay Service Provider the fees set forth below for the performance of the Services. Fees are exclusive of taxes unless otherwise specified.

4. EXPENSES

4.1 Reimbursable Expenses. Client shall reimburse Service Provider for pre-approved, reasonable and documented out-of-pocket expenses incurred in connection with the Services. Reimbursement shall be made within thirty (30) days of Client's receipt of an itemized invoice.

Yes No

5. INVOICING AND PAYMENT

5.1 Invoices. Service Provider shall submit invoices to Client in accordance with the payment terms above. Each invoice shall identify work performed, dates, hours (if applicable), and any reimbursable expenses.

6. INDEPENDENT CONTRACTOR

6.1 Relationship. The parties agree that Service Provider is an independent contractor and not an employee, agent or partner of Client. Service Provider shall be solely responsible for all taxes, withholdings, insurance and benefits arising from Service Provider's performance of the Services.

7. CONFIDENTIALITY

7.1 Confidential Information. Each party may exchange confidential information in connection with this Agreement. The receiving party shall (a) hold confidential information in strict confidence, (b) not disclose such information to any third party except to employees, contractors or advisors who have a need to know and are bound by confidentiality obligations, and (c) not use the information except to perform its obligations under this Agreement. This confidentiality obligation shall survive termination of this Agreement for a period of three (3) years, unless otherwise required by law.

Yes

8. INTELLECTUAL PROPERTY

8.1 Ownership of Work Product. Unless otherwise agreed in writing, Service Provider hereby assigns to Client all right, title and interest in and to all deliverables and work product created specifically for Client under this Agreement and, to the extent necessary, agrees to execute documents reasonably requested to effectuate such assignment. Service Provider retains ownership of its pre-existing intellectual property and general skills, methods and know-how.

9. WARRANTIES; DISCLAIMER

9.1 Limited Warranty. Service Provider warrants that the Services will be performed in a professional and workmanlike manner consistent with industry standards. Service Provider's sole obligation and Client's exclusive remedy for breach of this warranty shall be re-performance of the deficient Services or, at Service Provider's option, a refund of the fees attributable to the deficient portion of the Services.

9.2 DISCLAIMER. EXCEPT FOR THE LIMITED WARRANTY SET FORTH ABOVE, SERVICE PROVIDER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

10. INDEMNIFICATION

10.1 Indemnification by Service Provider. Service Provider shall indemnify, defend and hold harmless Client and its officers, directors and employees from and against any third-party claims, damages, losses and liabilities (including reasonable attorneys' fees) arising out of Service Provider's negligent acts, omissions or willful misconduct in the performance of the Services.

10.2 Indemnification by Client. Client shall indemnify, defend and hold harmless Service Provider from and against claims arising from Client's breach of this Agreement, Client-provided materials, or Client's violation of law.

11. LIMITATION OF LIABILITY

11.1 Limitation. EXCEPT FOR LIABILITY ARISING FROM (A) A PARTY'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, OR (B) A PARTY'S INDEMNIFICATION OBLIGATIONS, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR SPECIAL DAMAGES ARISING OUT OF THIS AGREEMENT. THE AGGREGATE LIABILITY OF SERVICE PROVIDER FOR ANY CLAIM ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNTS PAID OR PAYABLE BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT.

12. TERMINATION

12.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon thirty (30) days' prior written notice to the other party.

12.2 Termination for Cause. Either party may terminate this Agreement immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within days after receipt of notice.

12.3 Effects of Termination. Upon termination, Client shall pay Service Provider for Services performed through the effective date of termination and any authorized reimbursable expenses incurred prior to termination. Sections regarding confidentiality, indemnification, intellectual property and limitation of liability shall survive termination.

13. NOTICES

13.1 Notices. All notices required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by certified mail, return receipt requested, or by nationally recognized overnight courier, to the addresses set forth below or to such other address as either party may specify in writing.

14. AMENDMENTS; WAIVER

14.1 Amendments. This Agreement may be amended or modified only by a written instrument signed by duly authorized representatives of both parties.

14.2 Waiver. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver of such provision or of the right of such party thereafter to enforce each and every provision.

15. GOVERNING LAW; DISPUTE RESOLUTION

15.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of law principles.

15.2 Dispute Resolution. The parties shall attempt in good faith to resolve any dispute arising out of this Agreement through negotiations between senior executives. If unresolved within thirty (30) days, the parties may pursue any available legal or equitable remedies.

16. ENTIRE AGREEMENT; SEVERABILITY

16.1 Entire Agreement. This Agreement, including any schedules, exhibits and statements of work attached hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written.

16.2 Severability. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect and the invalid or unenforceable provision shall be replaced by a valid provision that most closely reflects the parties' original intent.

17. COUNTERPARTS; ELECTRONIC SIGNATURES

17.1 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Signatures transmitted by facsimile or electronic means shall be deemed originals.

18. MISCELLANEOUS

18.1 Assignment. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that Client may assign to an affiliate or successor in connection with a merger, acquisition or sale of substantially all of its assets.

18.2 Remedies. Except as otherwise expressly provided in this Agreement, the rights and remedies of the parties are cumulative and not exclusive.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth below.

Service Provider:

By:

Date:

Client:

By:

Date:

Enter text✕

What a Professional Services Contract Agreement Is

A Professional Services Contract Agreement is a written document that defines the relationship between a service provider and a client, describing scope of services, deliverables, compensation, timelines, responsibilities, and dispute-resolution procedures. It sets expectations, assigns risk, and creates an enforceable obligation under contract law. Parties commonly use these agreements for consulting, IT, design, legal, engineering, and other professional engagements. Properly drafted agreements reduce ambiguity, support project governance, and provide the basis for remedies if performance or payment disputes arise.

Why this Agreement Matters and Its Legal Standing

A clear Professional Services Contract Agreement protects parties by allocating risk, defining deliverables, and documenting payment terms; electronically executed contracts are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where applicable, provided signature intent, consent, attribution, and record retention are met.

Why this Agreement Matters and Its Legal Standing

Who Typically Creates and Signs These Agreements

Service firms, corporate procurement teams, and independent consultants commonly prepare or request professional services agreements.

  • Consulting and agency teams that engage clients and manage project delivery, often needing clear acceptance and payment clauses.
  • Corporate legal and procurement departments responsible for vendor onboarding, insurance verification, and contract compliance requirements.
  • Independent professionals and sole practitioners who formalize scope, fees, timelines, and ownership of work product to avoid disputes.

Parties on both sides benefit from standardized clauses and consistent signature procedures to reduce negotiation time and legal exposure.

Core Components to Include in the Agreement

A complete agreement organizes obligations and protections into discrete sections so each party understands rights, expectations, and remedies.

Parties

Identify the legal names and entity types of the client and service provider, including any d/b/a or parent entity for clarity and enforcement.

Scope of Work

Define services, deliverables, milestones, and acceptance criteria with sufficient detail to minimize scope disputes and change-order ambiguity.

Compensation

Specify fees, billing cadence, reimbursable expenses, late-payment interest, and any retainers or milestones that trigger invoicing.

Term and Termination

State effective date, contract duration, renewal terms, and termination rights for convenience or breach, including notice requirements.

Confidentiality

Include nondisclosure and data protection obligations, plus any required security measures or permitted disclosures under law.

IP and Deliverables

Allocate ownership or license rights for work product, third-party components, and post-termination use, specifying assignment where required.

Step-by-Step: How to Complete the Agreement

Follow these steps to prepare, review, and finalize a Professional Services Contract Agreement efficiently and accurately.

  • 01
    Prepare Draft: Populate party names, scope, and fees in the template.
  • 02
    Attach Exhibits: Add SOWs, timelines, and pricing schedules as separate exhibits.
  • 03
    Review Internally: Have legal, finance, and project leads confirm terms and risk allocation.
  • 04
    Execute: Obtain authorized signatures and record the final executed copy.

Where to Send and How the Agreement Is Routed

Standard routing places the completed agreement with the legal and finance teams, and stores a signed copy in contract management systems for access and audit.

  • Client Counterparty: Send the draft to the client's authorized representative for review and signature.
  • Internal Legal: Route to legal for clause review, modifications, and approval before final signature.
  • Finance/Accounts Payable: Provide to finance for setup of payment terms and invoicing instructions.
  • Repository: Store the fully executed agreement in the contract repository or document management system.

How to Configure an Online Signing Workflow

Set signer roles, authentication, and reminders to match your approval process and compliance needs when using an eSignature platform.

Field Configuration
Signer Authentication Email link, SMS code, or knowledge-based verification
Signing Order Sequential or parallel routing per workflow
Reminders and Expiry Automatic reminders and link expiration settings
Document Retention Archive signed copy and audit trail for legal retention

Technical Considerations for Digital Signing and Submission

Verify the eSignature platform supports required authentication, audit trails, and the file formats you use before sending for signature.

  • File Formats: PDF, DOCX, and other common formats
  • Integrations: CRM and cloud storage connectivity
  • Security: TLS and AES encryption

Confirm the platform offers exportable audit trails and secure long-term storage to meet ESIGN, UETA, and any industry-specific compliance requirements.

Key Dates and Timing Expectations

Track milestone dates and statutory deadlines in the agreement to ensure payment, deliverables, termination notices, and tax reporting obligations are met on time.

Effective Date:

Date when obligations begin; use MM/DD/YYYY format in the agreement.

Milestone Deadlines:

Include delivery dates for major deliverables and acceptance windows.

Invoice Due Dates:

Net payment terms (example: Net 30) and late fee calculation method.

Termination Notice:

Contract should state required notice period for termination for convenience.

Tax Reporting Timing:

Collect W-9 at onboarding; 1099-NEC to contractors due by Jan 31 annually.

Essential Information to Include in the Contract

Party Names: Legal entity names
Addresses: Street, city, state, ZIP
Scope: Specific services
Compensation: Fees and schedule
Term: Effective and end dates
Signatures: Authorized signer details

Consequences of Errors or Missing Details

Payment Disputes: Late fees and collection costs
1099 Penalties: 1099 fines: $60–$330 per form (IRC §6721)
I-9 Violations: I-9 fines: $281–$2,789 per violation
HIPAA Exposure: Breach obligations and penalties
Invalid Agreement: Procedural defects may void contract
Professional Risk: Licensing or indemnity exposure

Common Preparation Mistakes to Avoid

  • Using vague scope language that fails to specify deliverables and acceptance criteria, which leads to disputes over completion and payment.
  • Failing to confirm the authority of the signer, such as using a contact person who lacks corporate signatory power or missing a board resolution.
  • Omitting insurance, indemnity, or limitation of liability provisions that shift unforeseen costs back to the wrong party after a dispute.
  • Skipping data protection or privacy clauses when handling personal data, which can create regulatory compliance risk in healthcare and finance sectors.

eSignature Pricing and Feature Comparison

Compare starting prices and core feature availability across common eSignature providers; signNow appears first in the comparison per platform selection rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Bulk Send Yes (Business Premium) Yes Yes Yes Verify with vendor
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Verify per plan Verify per plan Verify per plan

Real-World Examples of Professional Services Agreements in Use

These brief examples show how organizations applied electronic signing and contract templates to specific workflows.

Martin Properties — Tim Martin

Tim Martin's property management firm moved leases online to streamline moves and renewals.

  • The transition enabled mobile signing on-site.
  • The firm reported consistent compliance and speed improvements while maintaining audit trails and offline signing capabilities for agents in the field.

Fertility Centers of Illinois — John Butler

The fertility center standardized consent and service agreements to reduce appointment delays.

  • Staff used integrated templates to reduce rework.
  • Centralized document storage and audit logs improved recordkeeping and patient communications while preserving required privacy safeguards.

Tips to Create Clear, Enforceable Professional Services Agreements

Adopt consistent drafting practices and validation checks to reduce negotiation time and downstream disputes when managing professional services engagements.

Use Clear Deliverable Definitions
Define acceptance criteria, milestones, and success metrics in the SOW; attach examples or templates where ambiguity could arise.
Limit Boilerplate Ambiguity
Avoid broad phrases like 'reasonable efforts' without measurable standards; specify timelines and responsibilities instead.
Validate Signatory Authority
Confirm the signer's authority and capture title and board resolutions if corporate signature limits apply.
Preserve Audit Trails
Retain signed PDFs with timestamps and signer metadata to support enforcement under ESIGN and UETA.

Frequently Asked Questions and Troubleshooting

Answers to common questions about execution, enforceability, and post-signature administration of Professional Services Contract Agreements.


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