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Professional Services PIIA Agreement

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PROFESSIONAL SERVICES PROPRIETARY INFORMATION AND INVENTIONS ASSIGNMENT AGREEMENT

This Professional Services Proprietary Information and Inventions Assignment Agreement (the Agreement) is made and entered into as of Effective Date: , by and between Client Name: , an entity of type , with principal place of business at ; and Service Provider Name: , an entity of type , with principal place of business at . Client and Service Provider are each a Party and together the Parties.

RECITALS

WHEREAS, Client desires to retain Provider to perform professional services described herein and Provider is willing to perform such services under the terms and conditions set forth in this Agreement; and

WHEREAS, in connection with the performance of such services Provider will have access to Client's confidential and proprietary information and may conceive or develop inventions, improvements, and works of authorship; and

WHEREAS, the Parties desire to define their rights and obligations regarding provision of services, protection of proprietary information, ownership and assignment of inventions and work product, and related matters.

NOW, THEREFORE

In consideration of the mutual covenants and promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all non-public information disclosed by Client to Provider, whether oral, written, electronic or other form, including but not limited to business plans, technical data, software, specifications, trade secrets, customer lists, pricing and financial information, and other proprietary materials. Confidential Information does not include information that (a) is or becomes generally available to the public other than by breach of this Agreement; (b) was rightfully in Provider's possession prior to disclosure; (c) is rightfully received from a third party without restriction; or (d) is independently developed by Provider without use of or reference to Confidential Information.

1.2 "Work Product" means all deliverables, inventions, discoveries, developments, designs, improvements, software, documentation, and works of authorship conceived, reduced to practice, prepared, or developed by Provider, alone or with others, in the course of performing Services under this Agreement.

2. SERVICES

Provider shall provide the Services described above in a professional and workmanlike manner in accordance with industry standards and the schedule agreed by the Parties. Provider shall comply with Client's reasonable policies to the extent communicated in writing.

3. TERM AND TERMINATION

3.1 Term. The term of this Agreement shall commence on the Effective Date and continue until completion of the Services or termination as provided herein.

3.2 Termination for Convenience. Either Party may terminate this Agreement upon thirty (30) days' prior written notice to the other Party.

3.3 Termination for Cause. Either Party may terminate this Agreement immediately upon written notice if the other Party materially breaches any provision of this Agreement and fails to cure such breach within fifteen (15) days after receipt of written notice describing the breach.

4. COMPENSATION; EXPENSES

Provider shall invoice Client in accordance with the Payment Terms. Unless otherwise agreed, amounts due are payable within thirty (30) days of invoice. Overdue amounts bear interest at the lesser of 1.5% per month or the maximum permitted by law.

5. CONFIDENTIALITY

Provider shall use Confidential Information solely to perform the Services and shall not disclose Confidential Information to any third party except as expressly permitted by Client in writing. Provider shall take all reasonable measures to protect Confidential Information from unauthorized disclosure, at least as protective as those used to protect Provider's own confidential information.

The obligations of confidentiality shall survive termination of this Agreement for a period of three (3) years, except with respect to trade secrets which shall be protected for so long as they remain trade secrets under applicable law.

6. INVENTIONS, WORK PRODUCT AND ASSIGNMENT

6.1 Assignment. Provider hereby assigns and agrees to assign to Client, without additional consideration beyond the fees set forth in this Agreement, all right, title and interest in and to any and all Work Product and all intellectual property rights therein that are conceived, developed, reduced to practice, or created by Provider, either solely or jointly with others, in the performance of the Services or that result from the use of Client's Confidential Information.

6.2 Disclosure and Assistance. Provider shall promptly disclose to Client all Work Product and shall execute, at Client's expense, declarations, assignments, and other documents reasonably requested by Client to enable Client to secure and enforce intellectual property rights in the Work Product.

6.3 Background Technology. Provider retains ownership of Provider's pre-existing intellectual property and technologies used in the performance of the Services (Background Technology). Provider hereby grants Client a nonexclusive, perpetual, worldwide, royalty-free license to use any Background Technology to the limited extent necessary to use the Work Product as intended under this Agreement, unless otherwise agreed in writing.

7. REPRESENTATIONS AND WARRANTIES

Provider represents and warrants that (a) it has the full power and authority to enter into this Agreement and to perform the Services; (b) the Services will be performed in a professional and workmanlike manner in accordance with industry standards; and (c) to the best of Provider's knowledge, the Work Product will not infringe any valid third party intellectual property rights, provided that Provider's warranty shall not extend to any Client-provided materials, specifications or designs.

8. INDEMNIFICATION

Provider agrees to indemnify, defend and hold harmless Client and its officers, directors, employees and agents from and against any and all claims, liabilities, losses, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from (a) Provider's gross negligence or willful misconduct in performing the Services; or (b) any claim that the Work Product infringes a third party's intellectual property rights, except to the extent such claim arises from Client's materials, directions or modifications.

9. LIMITATION OF LIABILITY

Except for liability arising from a party's gross negligence, willful misconduct, or breach of Section 5 (Confidentiality) or Section 6 (Inventions and Assignment), neither Party shall be liable to the other for any incidental, consequential, special or punitive damages. The aggregate liability of either Party for any claim arising out of or relating to this Agreement shall not exceed the Liability Cap.

10. NON-SOLICITATION

During the term of this Agreement and for the Non-Solicitation Period following termination, neither Party shall directly solicit for employment or engagement any employee or contractor of the other Party who was involved in the performance of the Services, provided that general solicitations not targeted at employees of the other Party are permitted.

11. NOTICES

All notices under this Agreement shall be in writing and delivered by hand, nationally recognized overnight courier, or certified mail, return receipt requested, to the addresses specified above, or to such other address as a Party may specify by notice to the other Party in accordance with this Section.

12. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State specified above, without regard to its conflicts of law principles.

13. ENTIRE AGREEMENT; SEVERABILITY; AMENDMENT

This Agreement constitutes the entire agreement between the Parties concerning its subject matter and supersedes all prior and contemporaneous agreements, representations, and understandings. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both Parties.

14. WAIVER; COUNTERPARTS

No failure or delay by either Party in exercising any right under this Agreement shall operate as a waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Facsimile or electronic signatures shall have the same effect as original signatures.

15. CERTIFICATION

The undersigned representatives each certify that they are duly authorized to execute this Agreement on behalf of the Party for which they sign and that their signature binds that Party to all terms, obligations and duties set forth herein.

Client:

By:

Date:

Service Provider:

By:

Date:

Enter text✕

What the Professional Services PIIA Agreement Covers

A Professional Services PIIA Agreement is a contract used by firms and independent contractors to protect proprietary information, define ownership of inventions or work product, and allocate intellectual property rights created during a services engagement. Typical clauses include confidentiality, definition of confidential information, assignment of inventions and work product, permitted disclosures, term and survivability, and remedies for breach. The agreement clarifies whether deliverables are work-for-hire, whether inventions are assigned to the client or retained by the provider, and how trade secrets and client data must be handled during and after the engagement.

Why use a Professional Services PIIA Agreement

The agreement reduces legal uncertainty by establishing who owns deliverables, protecting trade secrets and confidential data, and providing remedies for misuse. It prevents disputes over inventions and source code, supports compliance with sector rules (for example HIPAA in healthcare), and documents parties' expectations about confidentiality and permitted uses.

Why use a Professional Services PIIA Agreement

Who typically signs a Professional Services PIIA Agreement

Common signers include service firms and their clients, and independent contractors working on proprietary projects.

  • Professional services firms: consultants, agencies, and firms delivering client-specific solutions and intellectual work.
  • Clients and hiring organizations: companies that require assignment of work product or protection of trade secrets.
  • Individual contractors and freelancers: designers, developers, and consultants who create deliverables under contract.

The agreement is appropriate for any engagement where confidential information or creative work will be exchanged and ownership needs to be defined.

Core clauses to include in the agreement

A clear structure reduces ambiguity and litigation risk. The most important sections define confidential information, assign IP and inventions, set the scope of permitted use, state duration and termination rules, and specify remedies and dispute resolution.

Confidentiality

Defines eligible confidential information, exclusions (public domain, prior knowledge), and obligations for protection and limited disclosure, including permitted recipients.

IP assignment

Specifies whether deliverables are work-for-hire or assigned by the contractor to the client and includes procedures for executing assignment documents.

Work product

Describes the deliverables and whether source code, designs, or documentation are included in the transfer of rights.

Permitted uses

Limits how the recipient may use confidential information and deliverables, including internal use, sublicensing restrictions, and resale prohibitions.

Term & survival

States the effective date, contract duration, and which clauses (confidentiality, IP assignment, indemnity) survive termination.

Remedies

Sets available remedies such as injunctive relief, damages, indemnity, and allocation of costs and attorneys' fees for enforcement.

Essential information to collect in the agreement

Party names: Full legal entity names
Addresses: Registered business addresses
Effective date: MM/DD/YYYY
Scope: Brief project description
Consideration: Payment or exchange description
Signatures: Authorized signer and date

Step-by-step: completing the Professional Services PIIA Agreement

Follow these sequential actions to prepare, execute, and store the agreement accurately.

  • 01
    Draft or select template: Confirm clause set matches project and jurisdiction.
  • 02
    Populate fields: Enter names, dates, scope, and compensation details.
  • 03
    Review and negotiate: Obtain legal review for IP and restrictive covenants.
  • 04
    Execute and record: Obtain signatures, deliver copies, and retain originals.

Configuring an online signing workflow

When using an eSignature platform, set up signer order, authentication, and storage rules before sending the agreement.

Field Configuration
Signer order Parallel or sequential signing as required
Authentication Email + optional SMS code or ID verification
Required fields Make signature and date mandatory
Storage Secure repository with retention policy

Where to send and who should receive executed copies

Establish a clear distribution plan so each party and internal stakeholders receive signed copies and audit records promptly.

  • Counterparty copy: Email signed PDF to other party and confirm receipt
  • Legal department: Store executed copy for review and compliance
  • Project team: Share redacted deliverable details with project leads
  • Accounting/payroll: Send compensation and tax-relevant data to finance

Technical considerations for digital completion

Choose a platform that supports required file formats, secure storage, and appropriate signer authentication for your transaction.

  • File formats: PDF and DOCX supported
  • Integrations: CRM and cloud storage integration
  • Authentication: Email, SMS, or ID verification

Typical timelines and notice periods to track

Be explicit about timeframes in the agreement and calendar critical deadlines so rights and obligations are enforceable.

Effective Date:

When contract obligations begin

Notice for termination:

30–90 days depending on clause

Confidentiality duration:

Often 2–5 years post-termination

IP assignment timing:

Assignment effective on creation or delivery

Response timelines:

10–30 days for cure or dispute notice

Common drafting and execution mistakes

  • Vague scope language that fails to identify what work or materials are covered, leading to ownership disputes.
  • Missing or inconsistent party names and dates, which can create ambiguity about who is bound by the agreement.
  • Failure to specify survival clauses for confidentiality and IP assignment, causing rights to lapse after termination.
  • Using overly broad noncompete language in jurisdictions where such restraints are unenforceable or limited.

Consequences of errors or noncompliance

Breach damages: Monetary damages for unauthorized disclosure
Injunctive relief: Court orders to stop misuse
Loss of IP: Unclear assignment can forfeit rights
Regulatory fines: Sector fines for mishandled PII
Reputational harm: Client trust and business loss
Withholding obligations: Tax consequences if payments misclassified

Who may sign on behalf of each party

Company Officer

A CEO, president, CFO, or other corporate officer with delegated authority should sign for corporations. Confirm signatory authority in board resolutions or officer certification to avoid enforceability challenges.

Authorized Representative

For smaller firms or contractors, an owner or authorized manager may sign. Verify written delegation of authority when an employee signs on behalf of a company.

Practical scenarios showing how the agreement is used

Two concise examples illustrate typical uses and outcomes for professional engagements.

Consulting Engagement

A mid-size consultancy drafts a PIIA prior to a software integration project to protect client data and assign custom code

  • Agreement clarified ownership of deliverables and required contractor cooperation with assignment forms
  • The contract reduced ambiguity, ensured deliverable handover, and preserved the client’s right to modify and deploy the integrated solution.

Product Development

A SaaS vendor engages a contractor for feature development and includes a clear IP assignment clause

  • Contractor signs assignment and delivers source code with documentation
  • The company retained exclusive ownership of improvements, avoiding later disputes over derivative works and enabling timely product releases.

Common eSignature vendor comparison for executing PIIA agreements

Compare baseline vendor features and starting prices relevant to secure signing, audit trails, and bulk workflows used to execute Professional Services PIIA Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical tips for accurate and efficient completion

Apply these practices to reduce negotiation friction, enhance enforceability, and streamline execution.

Use precise definitions
Define 'Confidential Information' and 'Work Product' narrowly and include clear exclusions to avoid ambiguity.
Confirm signatory authority
Obtain a signature from an authorized officer and retain evidence of authority such as a resolution if needed.
Choose governing law carefully
Pick the state law that aligns with enforcement expectations and include venue for disputes.
Preserve audit records
Keep signed PDFs, audit trails, and delivery confirmations for the retention period and potential litigation.

Frequently asked questions about the Professional Services PIIA Agreement

Answers to common legal and execution questions that arise when preparing, signing, or enforcing a PIIA agreement.


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