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Professional Services PPA Agreement

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PROFESSIONAL SERVICES PPA AGREEMENT

This Professional Services PPA Agreement ("Agreement") is entered into as of Effective Date: by and between Client Name: with principal place of business at , and Service Provider Name: with principal place of business at .

RECITALS

WHEREAS, Client desires to engage Provider to perform certain professional services related to the project described in the Statement of Work; and

WHEREAS, Provider represents that it has the experience, expertise and resources necessary to perform the Services described herein in a professional and workmanlike manner; and

WHEREAS, the parties intend by this Agreement to establish the terms, conditions, performance standards and payment provisions applicable to the Services to be provided by Provider.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows:

1. DEFINITIONS

1.1 "Services" means the professional services and deliverables described in the Statement of Work attached hereto or referenced in this Agreement. "Deliverables" means the tangible work product delivered to Client in connection with the Services. "Accepted Work" means Deliverables accepted in writing by Client in accordance with the acceptance procedures set forth in the applicable Statement of Work.

2. SCOPE OF SERVICES

2.1 Provider shall perform the Services as set forth in the Statement of Work. The controlling Statement of Work is titled: and dated: .

3. TERM AND TERMINATION

3.1 Term. The initial term of this Agreement shall commence on Effective Date and continue for a period of months, unless earlier terminated in accordance with this Agreement.

3.2 Termination for Convenience. Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least days prior to the effective termination date.

3.3 Termination for Cause. Either party may terminate immediately upon material breach by the other party that remains uncured for thirty (30) days after written notice specifying the nature of the breach. Upon termination for Provider's breach, Provider shall refund any unearned prepaid fees and shall deliver all work in progress to Client.

4. COMPENSATION AND PAYMENT

4.1 Fees. Client shall pay Provider the fees set forth in the applicable Statement of Work. The estimated total fee for the Services is $, subject to adjustment as provided in this Agreement.

4.2 Late Payments. Any amounts not paid when due shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law. Payment obligations survive termination to the extent such amounts were earned for Services performed prior to termination.

5. PERFORMANCE STANDARDS; ACCEPTANCE

5.1 Provider shall perform the Services in a professional, workmanlike manner in accordance with generally accepted industry standards. Provider shall supply qualified personnel and ensure compliance with agreed schedules set forth in the Statement of Work.

5.2 Acceptance. Deliverables shall be subject to Client acceptance testing as described in the Statement of Work. If Client reasonably determines that Deliverables fail to conform, Provider shall, at its expense, correct such nonconformities within a commercially reasonable period.

6. CONFIDENTIALITY

6.1 Definition. "Confidential Information" means non-public information disclosed by either party in connection with this Agreement that is identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

6.2 Protection. Each party shall (a) protect the other's Confidential Information with at least the same degree of care it uses for its own confidential information, but no less than reasonable care, and (b) use such Confidential Information solely for performance under this Agreement. Confidentiality obligations shall survive termination for a period of three (3) years, except for trade secrets which shall be protected for as long as they qualify as trade secrets under applicable law.

7. INTELLECTUAL PROPERTY

7.1 Ownership. Except as expressly set forth in a Statement of Work, Provider retains all right, title and interest in and to Provider's preexisting intellectual property, tools, methodologies and know-how. Unless otherwise agreed in writing, all Deliverables specifically created for Client under this Agreement and paid for in full shall be deemed Work Product, and Client shall own all right, title and interest in such Work Product.

7.2 License. To the extent Provider's preexisting intellectual property is incorporated in the Work Product, Provider grants Client a perpetual, non-exclusive, royalty-free license to use such preexisting materials embodied in the Deliverables solely for Client's internal business purposes.

8. REPRESENTATIONS AND WARRANTIES

8.1 Mutual Representations. Each party represents that it has full corporate power and authority to enter into and perform this Agreement and that the execution and performance will not violate any other agreement to which it is a party.

8.2 Provider Warranty. Provider warrants that the Services will be performed in a professional manner consistent with industry standards and that to Provider's knowledge the Deliverables will not infringe any third party intellectual property rights. Provider's sole obligation for breach of this warranty shall be to re-perform the nonconforming Services or, if Provider cannot re-perform, to refund the fees allocable to the nonconforming Services.

9. INDEMNIFICATION

9.1 Provider Indemnity. Provider shall defend, indemnify and hold harmless Client and its officers, directors and employees from and against any and all third-party claims, liabilities, losses and expenses (including reasonable attorneys' fees) arising out of or in connection with Provider's negligence, willful misconduct, or breach of this Agreement, or any alleged infringement caused by Provider's Deliverables.

9.2 Indemnification Procedure. The indemnified party shall give prompt written notice of a claim to the indemnifying party, and the indemnifying party shall have the right to control the defense and settlement of such claim, provided that the indemnifying party may not settle any claim that imposes liability or obligations on the indemnified party without the indemnified party's prior written consent, which shall not be unreasonably withheld.

10. INSURANCE

Provider shall maintain at its expense insurance with limits no less than the following: Commercial General Liability, Professional Liability (Errors & Omissions), and Workers' Compensation as required by law. Minimum limits, where applicable, are: General Liability $; Professional Liability $.

11. LIMITATION OF LIABILITY

11.1 Except for breach of confidentiality, indemnification obligations, or willful misconduct, neither party shall be liable to the other for any indirect, incidental, special, punitive or consequential damages, including lost profits. 11.2 The aggregate liability of either party for damages arising out of or related to this Agreement shall not exceed the total fees paid by Client to Provider under this Agreement in the twelve (12) months preceding the event giving rise to the claim.

12. NOTICES

Notices shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or by nationally recognized overnight courier to the addresses set forth above or such other address as a party may designate by notice in accordance with this Section.

13. AMENDMENTS; WAIVER; COUNTERPARTS

13.1 Amendments. No amendment or modification of this Agreement shall be binding unless set forth in a written instrument signed by authorized representatives of both parties.

13.2 Waiver. No waiver of any provision shall be effective unless in writing and signed by the waiving party. A waiver on one occasion shall not constitute a waiver on any other occasion.

13.3 Counterparts and Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original, and all of which together shall constitute one instrument. Signatures delivered by electronic means shall be deemed original signatures.

14. SEVERABILITY; ENTIRE AGREEMENT; GOVERNING LAW

14.1 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect and the invalid provision shall be reformed only to the extent necessary to make it enforceable.

14.2 Entire Agreement. This Agreement, together with the applicable Statements of Work, constitutes the entire agreement between the parties and supersedes all prior or contemporaneous agreements, representations, and understandings, whether written or oral, relating to the subject matter hereof.

14.3 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflicts of law principles.

15. MISCELLANEOUS

15.1 Relationship of the Parties. Provider is and shall remain an independent contractor. Nothing in this Agreement creates a partnership, joint venture, agency, or employment relationship between the parties.

15.2 Assignment. Neither party may assign this Agreement or its rights hereunder without the prior written consent of the other party, except that Client may assign to an affiliate or in connection with a merger, acquisition or sale of substantially all of its assets.

SIGNATURES

Client Name (Print):

By:

Date:

Service Provider Name (Print):

By:

Date:

Enter text✕

What the Professional Services PPA Agreement Is

The Professional Services PPA Agreement is a written contract that sets the terms for procuring and delivering professional services between a provider and a client. It defines scope of work, deliverables, payment schedule, duration, performance standards, acceptance criteria, intellectual property allocation, confidentiality obligations, and dispute-resolution processes. The agreement can be executed electronically where permitted by law and is commonly used for consulting, IT services, professional advisory engagements, and managed services arrangements to create a clear, enforceable record of rights and responsibilities.

Why a Clear PPA Agreement Matters

A well-drafted Professional Services PPA Agreement reduces ambiguity, limits legal and financial exposure, clarifies payment and acceptance conditions, and documents the parties’ expectations for performance and remedies.

Why a Clear PPA Agreement Matters

Who Typically Uses This Agreement

Use this template when you need explicit scope, payment milestones, IP allocation, confidentiality, and termination mechanics documented in writing.

  • Corporate procurement teams managing vendor relationships and SLAs.
  • Independent consultants or professional firms providing billable services.
  • Legal and contract managers who review terms and compliance obligations.

Core Clauses to Include in a Professional Services PPA Agreement

A complete agreement organizes commercial, legal, and operational terms so both parties have enforceable expectations for delivery, payment, risk allocation, and information handling.

Scope of Services

Describe specific tasks, deliverables, acceptance criteria, and any milestones. Use exhibits for technical or functional specifications to avoid later disputes.

Payment Terms

Specify fees, invoicing schedule, payment methods, late-payment interest, and whether retainers or milestone payments apply to protect cash flow and define remedies for nonpayment.

Term and Termination

Set contract start and end dates, renewal mechanics, and termination rights for convenience, breach, or insolvency, plus obligations that survive termination.

Intellectual Property

Allocate ownership or license rights for work product, preexisting IP, and deliverables. Address assignment, moral rights, and developer contributions if software is involved.

Confidentiality and Data Handling

Define confidential information, permitted uses, security measures, breach notification obligations, and any industry-specific addenda (for example HIPAA for healthcare data).

Liability and Indemnification

Set limits on liability, disclaimers, indemnification scope, and insurance requirements to align commercial risk with the parties’ bargaining positions.

Step-by-step: Completing and Executing the Agreement

Follow a consistent sequence to prepare, review, approve, and execute the PPA Agreement for reliable records and faster processing.

  • 01
    Prepare Draft: Populate key fields, exhibits, and schedules before legal review.
  • 02
    Internal Review: Obtain approvals from procurement, finance, and legal as required.
  • 03
    Signatures: Collect signatures from authorized representatives; record dates and signatory titles.
  • 04
    Distribute Records: Provide executed copies to stakeholders and store securely for retention.

How to Configure an Online Signing Workflow

Set up the signing flow and authentication to match the agreement’s sensitivity and your organization’s compliance policy.

Field Configuration
Signer Authentication Email + SMS code for moderate assurance
Document Fields Required signature, initials, dates, and conditional fields for optional services
Routing Order Sequential or parallel signer order based on approval needs
Audit Trail Enable IP, timestamp, and action logging for admissibility

Typical Electronic Execution Workflow

Electronic signing typically follows a repeatable, auditable flow that preserves signer intent and maintains a tamper-evident record.

  • Upload Document: Add the final agreement PDF or DOCX.
  • Place Fields: Insert signature, date, and initial fields.
  • Invite Signers: Send by email or share signing link.
  • Capture Audit Trail: Record timestamps, IP, and authentication events.

Technical and Integration Considerations

Verify the chosen platform meets security, audit trail, and any industry-specific regulatory controls before executing high-value agreements.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • File Formats: PDF, DOCX, HTML
  • Authentication: Email, SMS, KBA, or advanced options

Security and Compliance Checklist

Encryption In Transit: TLS 1.2/1.3
Encryption At Rest: AES-256
Certifications: SOC 2 Type II
Regulatory Support: ESIGN and UETA
Healthcare Controls: HIPAA (BAA required)
FDA Records: 21 CFR Part 11 support

Primary Legal and Financial Risks

Breach Liability: Damages and indemnity exposure
Tax Reporting: 1099/backup withholding consequences
Contract Voidance: Improper signatory authority risks
Data Breach: Regulatory fines and notification costs
Missed Deadlines: Late-payment interest and penalties
I-9 Violations: Paperwork fines if applicable

Common Preparation Errors to Avoid

  • Using vague scope language that leaves deliverables open to interpretation and invites disputes.
  • Failing to name the correct legal entity or signer with authority, which can void or delay enforcement.
  • Omitting payment milestones or acceptance tests, leading to billing disagreements and cash-flow interruption.
  • Neglecting data handling clauses or HIPAA addenda when protected health information is involved.

Key Timing and Deadline Elements

Establish clear calendar-based deadlines for performance, invoicing, notice periods, and dispute escalation to minimize contention.

Execution Deadline:

Date by which both parties must sign to preserve pricing or scope.

Effective Date:

Date obligations begin; use MM/DD/YYYY format in the agreement.

Payment Due Dates:

Specify net terms (Net 30, Net 45) and invoice submission procedures.

Service Start:

When provider must mobilize resources or deliver initial work.

Notice Periods:

Timeframes for cure periods, termination, and dispute notices.

Typical Contract Lifecycle Milestones

Map milestones from negotiation to closeout so stakeholders can track obligations and approvals at each stage.

01

Negotiation

Drafting, edits, and internal approvals occur before signature.

02

Execution

Authorized signers sign and dates are recorded.

03

Mobilization

Provider begins work and delivers initial milestones.

04

Closeout

Final acceptance, invoices paid, and knowledge transfer completed.

eSignature Vendor Pricing Snapshot for Executing Agreements

This vendor pricing overview lists starting prices and key feature differences relevant to signing Professional Services PPA Agreements. Do not rely on this table as the sole source for procurement decisions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common legal, technical, and operational questions encountered when preparing and executing a Professional Services PPA Agreement.


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