Parties
Full legal names and entity types for each party, including any DBA information and the primary contract address.
Proper execution creates enforceable obligations, fixes pricing and scope, and reduces later disputes by establishing a clear start date and defined responsibilities under the PSA.
Confirm signatory authority and required internal approvals before sending the PSA for signature to avoid invalid or contested executions.
A director-level or authorized representative who can accept contractual terms on behalf of the provider. This person usually confirms scope, pricing, and resource commitments, and their signature binds the provider for performance and warranty obligations.
A client-side executive or purchasing officer who has authority to approve spend and contractual terms. Their signature accepts deliverables, payment obligations, and the governing law clause; verify written delegation if signature is not at C-level.
Full legal names and entity types for each party, including any DBA information and the primary contract address.
Detailed description of tasks, deliverables, acceptance criteria, milestones, and performance metrics with references to attached SOWs.
Fees, invoicing frequency, due dates, late payment interest, expense reimbursement, and any milestone payments or retainers.
Effective date, contract term, renewal mechanics, termination for convenience, termination for cause, and post-termination wind-down obligations.
Limitation of liability caps, indemnification scope, insurance requirements, and any carve-outs (e.g., gross negligence, willful misconduct).
Nondisclosure terms, ownership or license for deliverables, pre-existing IP carve-outs, and data-handling obligations.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel; choose based on approval requirements |
| Authentication | Email link standard; SMS code or KBA for higher assurance |
| Reminders | Auto reminders at configurable intervals (e.g., 3, 7 days) |
| Completion Copy | Automatic distribution of signed PDF and audit trail |
Preserve audit logs for each distribution method and confirm recipients received the signed PSA per contract notice provisions.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |
Enter in the PSA and use as baseline for milestone calculations
Specify net days (e.g., Net 30) from invoice date
Include calendar days for client review and acceptance
State notice period for renewal or nonrenewal
Set internal retention deadlines consistent with legal requirements
Finalize SOWs and redlines before circulating for approval.
Obtain legal, finance, and executive signoffs as required.
Send for signatures and track completion with audit trail.
Distribute fully executed copies to all stakeholders and archive.
The team standardized its PSA template for repeat engagements to cut turnaround time.
Integration with ERP automated PSA generation and signature requests.