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Professional Services Support Agreement

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PROFESSIONAL SERVICES SUPPORT AGREEMENT

This Professional Services Support Agreement ("Agreement") is entered into as of Effective Date: by and between Client Name: (Client) and Service Provider Name: (Provider). Each of Client and Provider may be referred to herein as a "Party" and collectively as the "Parties."

RECITALS

WHEREAS, Provider is in the business of providing professional services and technical support relating to software, systems, and related consulting services as further described in this Agreement; and

WHEREAS, Client desires to engage Provider to perform the professional services and to provide ongoing support in accordance with the terms and conditions set forth in this Agreement; and

WHEREAS, the Parties wish to set forth the terms that will govern the performance of the Services and the delivery of Support, including service levels, fees, confidentiality, intellectual property, and remedies for breach.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Services" means the professional consulting, configuration, integration, maintenance and other services to be performed by Provider as described in the Scope of Services.

1.2 "Support" means the technical support services and service level commitments set forth in this Agreement.

1.3 "Deliverables" means reports, software modifications, documentation and other materials specifically delivered to Client by Provider in the course of performing the Services.

2. SCOPE OF SERVICES

2.1 Provider will perform the Services as set forth in the Scope of Services. The detailed Scope of Services is described below and may be supplemented by written Change Orders executed by the Parties.

3. TERM; TERMINATION

3.1 Term. This Agreement commences on the Effective Date and will continue for an initial term of months (Initial Term), unless earlier terminated in accordance with this Agreement. Thereafter the Agreement will .

3.2 Termination for Cause. Either Party may terminate this Agreement for material breach by the other Party if the breaching Party fails to cure the breach within days after written notice specifying the breach.

3.3 Termination for Convenience. Either Party may terminate this Agreement without cause upon days' prior written notice to the other Party. Upon termination Provider will invoice Client for Services performed and non-cancellable commitments incurred through the effective date of termination.

4. FEES AND PAYMENT

4.1 Fees. Client will pay Provider the fees set forth below and in any applicable Statement of Work. Billing rate or fixed fee: per .

4.2 Invoicing; Payment Terms. Provider will invoice Client in accordance with the billing schedule. Client shall pay all undisputed invoices within days of receipt. Overdue amounts bear interest at per month or the maximum rate permitted by law, whichever is lower.

4.3 Taxes. Fees are exclusive of taxes. Client is responsible for sales, use, value-added or similar taxes, excluding taxes based on Provider's net income.

5. SUPPORT LEVELS; SERVICE LEVEL AGREEMENT (SLA)

5.1 Support Hours. Provider will provide Support during Support Hours: (local time).

5.2 Response and Resolution Targets. Provider will use commercially reasonable efforts to meet the following targets: critical incidents — initial response within ; high priority — initial response within ; standard — initial response within .

5.3 Service Credits. If Provider materially fails to meet SLA targets, Client may be entitled to service credits as specified in a Statement of Work. Service credits are Client's sole and exclusive remedy for failure to meet SLA targets.

6. CLIENT RESPONSIBILITIES

6.1 Client will provide reasonable cooperation, access to systems, timely information, and a designated point of contact. Client is responsible for maintaining backups of its systems and data and for obtaining any necessary third-party licenses.

7. CHANGE ORDERS

7.1 Any changes to the Scope of Services shall be effected only by a written Change Order signed by authorized representatives of both Parties, specifying the change, any impact on fees, and any adjustment to schedule.

8. CONFIDENTIALITY

8.1 Each Party (Receiving Party) shall hold in confidence and not disclose Confidential Information of the other Party (Disclosing Party) except to its employees and contractors who have a need to know and are bound by confidentiality obligations no less protective than those in this Agreement.

8.2 Confidential Information does not include information that is (i) publicly available other than by breach of this Agreement; (ii) known to Receiving Party prior to disclosure by Disclosing Party; (iii) rightfully received from a third party without restriction; or (iv) independently developed by Receiving Party.

8.3 The Receiving Party may disclose Confidential Information to the extent required by law or court order, provided that the Receiving Party gives prompt notice to the Disclosing Party and cooperates to seek confidential treatment or protective order.

9. INTELLECTUAL PROPERTY

9.1 Existing Materials. Each Party retains all right, title and interest in and to its pre-existing intellectual property and materials. Nothing in this Agreement transfers ownership of pre-existing intellectual property.

9.2 Deliverables. Subject to Client's payment of all amounts due, Provider hereby grants Client a perpetual, non-exclusive, worldwide license to use the Deliverables for Client's internal business purposes. Provider retains ownership of Provider's tools, methodologies, and general know-how used in creating the Deliverables.

10. WARRANTIES; DISCLAIMER

10.1 Provider warrants that the Services will be performed in a professional and workmanlike manner in accordance with generally accepted industry standards. For any breach of this warranty, Provider's sole and exclusive obligation and Client's sole remedy shall be re-performance of the nonconforming Services at Provider's expense.

10.2 EXCEPT AS EXPRESSLY STATED OTHERWISE IN THIS AGREEMENT, THE SERVICES AND DELIVERABLES ARE PROVIDED "AS IS" AND PROVIDER DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

11. LIMITATION OF LIABILITY

11.1 EXCEPT FOR A PARTY'S INDEMNIFICATION OBLIGATIONS OR A BREACH OF CONFIDENTIALITY OR WILLFUL MISCONDUCT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

11.2 IN NO EVENT SHALL EITHER PARTY'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE TOTAL AMOUNTS PAID BY CLIENT TO PROVIDER UNDER THIS AGREEMENT DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY, EXCEPT WHERE APPLICABLE LAW PROHIBITS SUCH LIMITATION.

12. INDEMNIFICATION

12.1 Provider agrees to indemnify, defend and hold Client harmless from and against any third-party claims arising from Provider's gross negligence or willful misconduct in the performance of the Services, and from any claim that Deliverables, as delivered by Provider, infringe a third party's issued patent, copyright or trademark.

12.2 Client agrees to indemnify, defend and hold Provider harmless from and against claims arising from Client's misuse of the Deliverables or Client data, or Client's breach of this Agreement.

13. INSURANCE

13.1 Each Party shall maintain commercially reasonable insurance coverage appropriate to its obligations under this Agreement, including general liability and professional liability insurance where applicable.

14. NOTICES

14.1 All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as a Party designates by written notice. Notices are effective upon personal delivery, upon confirmed fax or email transmission, or three (3) business days after deposit in the mail with first-class postage prepaid.

15. ASSIGNMENT

15.1 Neither Party may assign this Agreement or its rights hereunder without the prior written consent of the other Party, except that either Party may assign this Agreement without consent in connection with a merger, acquisition or sale of substantially all of its assets, provided the assignee assumes all obligations hereunder.

16. FORCE MAJEURE

16.1 Neither Party shall be liable for any failure or delay in performance to the extent caused by acts beyond its reasonable control, including acts of God, war, terrorism, labor disputes, epidemics, governmental action, or interruption of utilities or telecommunications (Force Majeure Event). The affected Party shall use commercially reasonable efforts to resume performance as soon as practicable.

17. GOVERNING LAW; DISPUTE RESOLUTION

17.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

17.2 Dispute Resolution. The Parties shall attempt in good faith to resolve disputes arising under this Agreement. If the Parties cannot resolve a dispute within thirty (30) days, the dispute shall be settled by binding arbitration conducted in accordance with commercially reasonable arbitration rules selected by the Parties, and judgment on the award may be entered in any court of competent jurisdiction.

18. ENTIRE AGREEMENT; SEVERABILITY; AMENDMENTS; WAIVER; COUNTERPARTS

18.1 Entire Agreement. This Agreement and any Exhibits and Statements of Work constitute the entire agreement between the Parties with respect to the subject matter hereof and supersede all prior and contemporaneous agreements, proposals and communications, whether oral or written.

18.2 Severability. If any provision of this Agreement is held to be invalid or unenforceable, the remainder of the Agreement will remain in full force and effect and the Parties shall negotiate in good faith to replace the invalid provision with a valid provision that effectuates the original intent.

18.3 Amendments and Waiver. Any amendment to this Agreement must be in writing and signed by both Parties. No waiver of any breach shall be effective unless in writing and signed by the waiving Party.

18.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures delivered by electronic means shall be effective and binding.

19. MISCELLANEOUS

19.1 Relationship of the Parties. Provider is an independent contractor and not an employee, agent or partner of Client. Nothing in this Agreement creates a joint venture or partnership.

19.2 Publicity. Neither Party shall use the other Party's name or trademarks in marketing materials without the other Party's prior written consent, except that Provider may list Client as a client on Provider's reference list unless Client provides written objection.

ADDITIONAL TERMS

Client:

By:

Date:

Service Provider:

By:

Date:

Enter text✕

What the Professional Services Support Agreement Covers

A Professional Services Support Agreement is a contract that defines the scope, delivery, and support of professional services between a service provider and a client. It typically specifies deliverables, service levels, response and resolution times, fees and billing terms, change-control procedures, intellectual property ownership, confidentiality obligations, term and renewal provisions, termination and transition assistance, and dispute-resolution processes. The agreement creates a binding framework that governs ongoing support, maintenance, and professional services work performed on behalf of the client.

Why a Clear Support Agreement Matters

A written agreement clarifies roles, reduces dispute risk, and sets measurable service expectations. It helps ensure predictable costs, enforces service-level commitments, allocates liability, and documents transition obligations for both parties.

Why a Clear Support Agreement Matters

Who Typically Prepares and Signs This Agreement

Final signatories are normally authorized company officers or designated contracting officers with delegated signature authority for the relevant dollar amounts.

  • Procurement and sourcing teams managing vendor selection and contracting for support services.
  • IT or operations teams specifying technical requirements, SLAs, and acceptance criteria.
  • Legal counsel reviewing liability, IP assignment, confidentiality, and termination clauses.

Core Components to Include in the Agreement

The agreement should be organized so each major topic is discrete and enforceable; clarity in these sections limits ambiguity and supports operational execution.

Scope of Services

A precise description of services, deliverables, work location, acceptance criteria, and any exclusions to prevent scope creep or misunderstandings.

Service Levels

Measurable SLA metrics such as response time, uptime commitments, priority levels, reporting cadence, and remedies for missed targets.

Fees & Billing

Rates, invoicing frequency, expense reimbursement rules, taxes, payment terms, late-payment interest, and change-order pricing procedures.

Change Control

A documented process for handling scope changes, approvals, impact analysis, updated estimates, and written change orders.

Confidentiality & IP

Non-disclosure obligations, ownership or license of deliverables, pre-existing IP carve-outs, and permitted use of work product.

Termination & Transition

Termination for convenience or cause, notice requirements, transition assistance, data return/destruction, and post-termination obligations.

Essential Information to Provide

Client Legal Name: Full registered entity name
Vendor Legal Name: Full registered entity name
Effective Date: MM/DD/YYYY
Scope Reference: SOW or exhibit number
Fee Schedule: Rates and billing terms
Primary Contacts: Names, titles, emails

Step-by-Step: Completing the Agreement

Follow these steps to prepare a complete, enforceable Professional Services Support Agreement that aligns with operational needs and legal requirements.

  • 01
    Identify Parties: Enter full legal names and authorized signers.
  • 02
    Define Services: Attach or reference the SOW with clear deliverables.
  • 03
    Set SLAs: Specify response and resolution times by priority.
  • 04
    Obtain Signatures: Collect signatures and dates from authorized representatives.

How to Configure an Online Agreement Workflow

Set up a digital workflow that enforces routing, authentication, and record retention to match your internal approval process.

Field Configuration
Authentication ESIGN consent | Email link or SMS code
Routing Sequential or parallel signer order
Notifications Email reminders and completion notices
Attachments Include SOWs, exhibits, and pricing schedules

Where to Send and How Documents Move

A typical submission and signing flow ensures the right reviewers see the agreement and signed copies are stored automatically.

  • Upload Document: Attach the agreement and all exhibits.
  • Place Fields: Add signature, date, and checkbox fields.
  • Send to Signers: Route to authorized signatories in order.
  • Archive Executed Copy: Save signed PDF and audit trail to storage.

Digital Signing and Distribution Requirements

Ensure the chosen provider supports required integrations (Salesforce, NetSuite, Microsoft 365, Google Workspace) and any regulatory controls your industry requires, such as HIPAA BAA or 21 CFR Part 11 compliance.

  • File Formats: PDF and DOCX supported
  • Integrations: CRM/ERP and cloud storage
  • Security: TLS and AES-256 encryption

Typical Timelines and Deadlines to Include

Specify clear timeframes to avoid disputes—use firm deadlines for notice, renewal, billing, and transition activities.

SLA Response Time:

Define hours for initial response by priority level

Initial Term:

State contract length and start date

Renewal Notice:

Set notice window for non-renewal or changes

Invoice Due Date:

Net payment terms (e.g., Net 30) clearly stated

Transition Period:

Time allotted for handover after termination

Common Preparation Mistakes to Avoid

  • Vague scope language that leaves essential tasks undefined and leads to disputes over deliverables and billing.
  • Missing or unenforceable SLA metrics that fail to specify measurement methods, reporting cadence, or service credits.
  • Insufficient signer authority where the person signing lacks delegated power, risking non-binding or voidable agreements.
  • No change-control process, which forces parties to handle modifications informally and increases cost and conflict.

Key Risks and Contractual Remedies

Breach Damages: Monetary liability for failure to meet obligations
Service Credits: Predefined credits for missed SLAs
Data Liability: Exposure from breaches and regulatory fines
Termination Costs: Fees or notice costs on early termination
Injunction Risk: Court orders in IP or confidentiality disputes
Compliance Fines: HIPAA or industry penalties for violations

How Organizations Use Professional Services Support Agreements

Practical examples illustrate how agreements reduce friction and set expectations across different client engagements.

Optica Ventures (COO)

The team standardized SOWs across vendors to reduce onboarding time and billing disputes.

  • The clarification reduced revision cycles.
  • As a result, procurement reported faster approvals and fewer billing disputes while vendors met clearer delivery expectations.

Xerox (Director, NetSuite Ops)

Integration work was bound to a support schedule and defined escalation matrix.

  • The matrix improved incident resolution.
  • That alignment ensured consistent SLAs across systems and reduced repeated vendor handoffs during critical outages.

Typical Authorized Signers and Their Roles

COO, Client

An executive officer typically has corporate authority to bind the organization for strategic support agreements and financial commitments; their signature confirms corporate approval and budgetary authorization.

Director, IT

An operations or IT director may sign operational-level support agreements within delegated limits, confirming technical acceptance criteria and day-to-day service obligations.

eSignature Pricing and Feature Comparison

Compare common pricing and feature considerations for executing and managing agreements electronically. signNow is listed first in the column order as the primary reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs and Troubleshooting for the Agreement Process

Answers to common questions about execution, enforceability, and handling changes to a Professional Services Support Agreement.


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