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Professional Television Services Agreement

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PROFESSIONAL TELEVISION SERVICES AGREEMENT

This Professional Television Services Agreement (the "Agreement") is entered into as of Effective Date: by and between Client Name: (the "Client") and Producer Name: (the "Producer").

RECITALS

WHEREAS, Client desires to engage Producer to provide professional television production services for a program or series provisionally titled Production Title: ; and

WHEREAS, Producer represents that it has the experience, personnel, equipment and facilities required to produce the program in accordance with the terms of this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the services, deliverables and compensation described herein.

NOW, THEREFORE, in consideration of the mutual covenants set forth below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. ENGAGEMENT; SCOPE OF SERVICES

1.1 Engagement. Client engages Producer, and Producer accepts such engagement, to provide the services described in this Agreement and in Schedule A (Scope of Services), attached hereto and incorporated by reference. Producer shall perform services as an independent contractor and not as an employee of Client.

1.2 Changes. Any material change to the scope, schedule, or budget shall require a written change order executed by both parties. Producer shall not be required to perform services outside the agreed scope without such a change order.

2. TERM; DELIVERY; ACCEPTANCE

2.1 Term. The services shall commence on Commencement Date: and shall continue until Completion Date: , unless earlier terminated in accordance with this Agreement.

2.2 Acceptance. Client shall have a period of Ten (10) business days following delivery of a deliverable to review and either accept it or provide written notice of deficiencies. If Client fails to provide timely notice, the deliverable will be deemed accepted.

3. COMPENSATION; EXPENSES

3.1 Fee. Client shall pay Producer a total fee of $ (the "Fee") in accordance with the payment schedule set forth below.

3.2 Deposit. A non-refundable deposit of $ shall be payable upon execution of this Agreement.

3.3 Expenses. Client shall reimburse Producer for pre-approved, reasonable out-of-pocket expenses directly related to the production (including location fees, permits, travel and equipment rentals) upon presentation of receipts. Reimbursable expenses shall be limited to those expressly authorized in writing by Client.

4. RIGHTS; OWNERSHIP; LICENSE

4.1 Work Made for Hire. Subject to payment in full of the Fee, Producer hereby grants to Client an exclusive, worldwide, perpetual license to use and exploit the final delivered program(s) and deliverables solely in the media and for the purposes agreed in this Agreement. To the extent any deliverable does not qualify as a work made for hire, Producer assigns to Client all right, title and interest in and to the deliverable upon full payment.

4.2 Underlying Materials. Producer shall retain ownership of Producer's underlying materials, raw footage and producer archives, except as expressly assigned in writing. Client's license does not include Producer's underlying materials except where necessary for Client's exploitation of the deliverables.

5. CONFIDENTIALITY

Each party shall maintain in confidence all non-public information disclosed by the other party in connection with this Agreement and shall not disclose such information to any third party except to employees, contractors or agents who have a need to know and are bound by confidentiality obligations no less protective than those set forth herein. The obligations in this Section shall survive termination of this Agreement for a period of years.

6. REPRESENTATIONS; WARRANTIES; COVENANTS

Each party represents and warrants that it has full power and authority to enter into this Agreement and to perform its obligations hereunder, that performance will not violate any agreement or obligation of such party, and that all materials provided to the other party will not infringe the rights of any third party. Producer further warrants that the services will be performed in a professional manner consistent with industry standards.

7. INDEMNIFICATION; LIMITATION OF LIABILITY

7.1 Indemnification. Each party (the "Indemnitor") shall indemnify, defend and hold harmless the other party (the "Indemnitee") from and against any third-party claims, liabilities, damages and expenses (including reasonable attorneys' fees) arising out of the Indemnitor's breach of this Agreement, negligence or willful misconduct.

7.2 Limitation of Liability. Except for liability arising from a party's gross negligence, willful misconduct or breach of the confidentiality or indemnification obligations, neither party's aggregate liability for claims arising under this Agreement shall exceed the total fees actually paid by Client to Producer under this Agreement.

8. INSURANCE

Producer shall maintain, at its expense, commercial general liability insurance, workers' compensation and employer's liability insurance, and automobile liability insurance, in amounts customary for productions of similar scope. Upon Client's request, Producer shall provide certificates of insurance evidencing such coverage.

9. TERMINATION

9.1 Termination for Convenience. Either party may terminate this Agreement for convenience upon providing thirty (30) days' prior written notice to the other party. In the event of termination for convenience, Client shall pay Producer for all services performed and non-cancellable commitments made up to the effective date of termination.

9.2 Termination for Cause. Either party may terminate this Agreement upon written notice if the other party materially breaches this Agreement and fails to cure such breach within fifteen (15) days after receiving written notice specifying the breach.

10. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below (or to such other address as a party may designate in writing).

11. MISCELLANEOUS

11.1 Independent Contractor. Producer is an independent contractor and shall be solely responsible for payment of all employment taxes and benefits for its personnel.

11.2 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the governing_state specified below without regard to conflict of laws principles.

11.3 Entire Agreement. This Agreement, including all exhibits and schedules, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral.

11.4 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect and shall be construed so as to give effect to the parties' intent to the greatest extent permitted by law.

11.5 Amendments; Waiver. No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties. No waiver shall be deemed to be a waiver of any subsequent breach or default.

11.6 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Facsimile or electronic signatures shall be deemed original signatures for all purposes.

12. ATTACHMENTS

Client

Party Label:

By:

Date:

Producer

Party Label:

By:

Date:

Enter text✕

What a Professional Television Services Agreement Covers

A Professional Television Services Agreement is a contract between a production company, broadcaster, or independent contractor and a client that defines scope, deliverables, schedules, compensation, rights to footage, usage licenses, confidentiality, and liability. It organizes responsibilities for pre-production, production, post-production, and distribution, and allocates intellectual property and media rights. Properly drafted, it clarifies payment milestones, insurance and indemnity obligations, delivery formats, and termination conditions so both parties understand approvals, credits, and ownership of final masters and raw materials.

Why a Written Agreement Matters for TV Projects

A written Professional Television Services Agreement reduces disputes by documenting expectations for creative control, schedules, payment, and rights allocation. It also supports clear delivery and usage terms for broadcast, streaming, and licensing.

Why a Written Agreement Matters for TV Projects

Who Typically Uses This Agreement

Production companies, freelance crews, broadcasters, advertisers, and legal teams use these agreements to govern work-for-hire television projects.

  • Production companies hiring crew and vendors for shoots and post-production.
  • Broadcasters or streaming platforms licensing content or commissioning originals.
  • Independent contractors, editors, and post houses providing deliverables and services.

Use this template when hiring crew, contracting post-production, licensing footage, or contracting a program for broadcast or streaming.

Typical Signers and Their Roles

Production Manager

The production manager signs for execution on behalf of the production company; they confirm schedule, payments, and delivery specs and manage vendor approvals, change orders, and on-set responsibilities during the production lifecycle.

Legal Counsel

In-house or outside counsel often reviews and signs agreements where IP assignment, licensing terms, indemnities, or complex distribution clauses require legal confirmation to ensure compliance with corporate policy and rights management.

Core Components to Include

A clear contract structure prevents ambiguity. Include provisions covering parties, scope, deliverables, payment, rights, warranties, insurance, confidentiality, and termination to minimize disputes and support downstream licensing.

Parties

Identify full legal names and business entities for all parties, including DBA names and employer identification numbers when relevant for payment and tax reporting.

Scope of Work

Describe specific services, number and length of episodes or segments, deliverable formats, resolution, file types, and acceptance criteria for final masters and source footage.

Payment Terms

Specify fees, retainers, milestone payments, final payment on delivery, expense reimbursement, late-payment interest, and whether backup withholding applies if a valid TIN is not provided.

Rights & Licenses

State whether work is work-for-hire, any exclusive or nonexclusive licenses, geographic and media scope, duration, sublicensing rights, and clearance responsibilities.

Insurance & Indemnity

Require commercial general liability, workers’ comp, and errors & omissions where appropriate, and allocate indemnity obligations for IP infringement and third-party claims.

Delivery & Acceptance

Set delivery dates, delivery method (file transfer, physical media), acceptance testing period, revision limits, and remedies for late or nonconforming deliverables.

Step-by-Step: Completing the Agreement

Follow this completion order to reduce review cycles and secure necessary approvals before production begins.

  • 01
    Prepare Draft: Assemble scope, schedule, and budget details.
  • 02
    Legal Review: Have counsel review IP and indemnity clauses.
  • 03
    Client Review: Share draft with client for comments and revisions.
  • 04
    Sign and Distribute: Obtain authorized signatures and share executed copies.

Customize the Online Workflow

Configure electronic fields and signer order to match your production review process before sending for signature.

Field Configuration
Signer Order Set production party then client reviewer
Required Fields Make signature, date, and tax ID required
Authentication Enable email or SMS code for recipient identity
Attachments Include exhibits: SOW, schedules, budget

Where and How to Submit the Executed Agreement

Decide the final delivery method and recipient address to ensure timely processing and accounting reconciliation.

  • Signed Copies: Send executed PDF to accounts payable and production leads
  • Original Retention: Store original executed file in secure records
  • Distribution List: Share with client, legal, finance, and project manager
  • Backup Storage: Archive copies in long-term storage and backups

Digital Signing and Distribution Options

Choose a platform that supports audit trails, secure storage, and the authentication level required for your project.

  • File Formats: PDF and DOCX supported
  • Integrations: Works with common CRMs and cloud drives
  • Authentication: Email, SMS, or advanced options

Key Contract Dates and Timing

Track effective dates, production windows, delivery deadlines, and payment milestones to avoid breaches or late fees.

Effective Date:

The MM/DD/YYYY when obligations begin

Production Start:

Date when principal photography commences

Delivery Deadline:

Final master delivery date for acceptance testing

Payment Milestones:

Dates tied to pre-production, wrap, and final delivery

Acceptance Period:

Number of days client has for review and rejection

Project Milestones from Contract to Release

A sequential view of major stages helps coordinate vendors, post houses, and distribution partners.

01

Contract Signing

Agreement executed and initial payment processed

02

Pre-Production

Location scouting, permits, and crew booking complete

03

Principal Photography

Primary shooting schedule and wrap

04

Post-Production & Delivery

Editing, color, VFX, and final master handoff

Common Errors to Avoid

  • Vague scope descriptions that omit deliverable formats and acceptancetesting criteria, causing disputes over revisions.
  • Failing to name the correct legal entity for payment, which leads to delayed invoices and tax reporting issues.
  • Overlooking music, talent, or archival footage licensing, exposing the project to infringement claims and potential indemnity costs.
  • Using unsigned or initial-only approvals for major change orders, which can invalidate scope changes and payment entitlements.

Consequences of an Incomplete or Incorrect Agreement

Payment Delays: Invoices refused or delayed
IP Disputes: Ownership claims and removal demands
Breach Liability: Exposure to damages and legal fees
Permit Violations: Fines or shoot shutdowns
Insurance Gaps: Claims denied for uncovered losses
Tax Issues: Incorrect reporting and withholding

Typical eSignature Provider Pricing and Features

Compare core pricing and features relevant to executing Professional Television Services Agreements; signNow is listed first per vendor-format conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Data Protection and Compliance Features to Expect

In Transit: TLS 1.2/1.3
At Rest: AES-256 encryption
Regulatory: SOC 2 Type II
HIPAA: BAA available
ESIGN / UETA: Compliant with ESIGN and UETA
21 CFR Part 11: Support for regulated workflows

Real-World Examples of Digital Contract Use

These customer examples show how digital signing and clear contracts speed execution and reduce administrative overhead.

Optica Ventures

Optica streamlined signings for client approvals and remote crews

  • Faster approvals reduced scheduling gaps
  • The interface simplified customer experience and kept projects on schedule while preserving compliance and audit trails.

Xerox (NetSuite)

Xerox integrated e-signatures into NetSuite workflows to route vendor agreements

  • Integration reduced manual steps
  • This flexibility helped ensure the right signatures in the right formats across systems and improved internal process controls.

Frequently Asked Questions

Answers to common execution, enforceability, and digital-signing questions for Professional Television Services Agreements.


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