Project Bid Specifications

PROJECT BID SPECIFICATIONS

Project Title:    Project Number:

Bid Due Date:    Submission Time:    Location for Submission:

WHEREAS

WHEREAS, Client requires the procurement of services and materials necessary for the execution of the project identified above and seeks binding, itemized bids from qualified contractors that meet the specifications contained herein;

WHEREAS, Bidder has represented that Bidder possesses the skill, capacity, licensing and experience necessary to perform the work in accordance with the schedule, quality standards and regulatory requirements set forth in these specifications;

WHEREAS, the parties intend that acceptance of a compliant bid by Client shall create a binding agreement governing the performance and payment obligations set forth in the accepted bid and these specifications.

SCOPE OF WORK

Provide a detailed description of the work, deliverables, milestones and acceptance criteria. Bids must explicitly state any exclusions or assumptions relied upon.

TECHNICAL AND SUBMISSION REQUIREMENTS

Bids must include the following documentation and conform to specified formats. Non-conforming bids may be rejected at Client's discretion.

  Completed Bid Form

  Performance Bond / Bid Bond (if required)

  Insurance Certificate (naming Client as additional insured as specified)

  Drawings and Technical Specifications

  References and Evidence of Past Performance

ITEMIZED PRICING

Provide unit pricing and totals for each major work element. Include labor, materials, equipment, tax, allowances and contingencies.

PAYMENT TERMS

Payment shall be made in accordance with the schedule below upon submission of approved invoices and delivery of accepted work. All payments conditioned upon timely submission of lien waivers and other required documentation.

Payment Due Within (days):    Late Payment Fee: % per month on overdue balance

TERM AND TERMINATION

This bid and any resulting agreement commence on Start Date and continue through End Date unless earlier terminated in accordance with the provisions below.

Start Date:    End Date:

Either party may terminate for cause upon written notice specifying the breach. For convenience, either party may terminate upon prior written notice of days to the other party.

CONFIDENTIALITY

All non-public information, drawings, specifications, pricing, and other materials furnished by Client to Bidder in connection with these specifications are the Confidential Information of Client. Bidder shall:

(a) Use Confidential Information solely for purposes of preparing the bid and performing any resulting agreement; (b) not disclose Confidential Information to third parties except to employees, subcontractors or consultants who have a need to know and who are bound by confidentiality obligations at least as protective as those herein; and (c) take commercially reasonable measures to protect Confidential Information from unauthorized disclosure. Confidentiality obligations survive for a period of three years from disclosure or longer where required by law or contract.

GOVERNING LAW

This specification document and any agreement resulting from acceptance of a bid shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles.

REPRESENTATIONS, WARRANTIES AND CERTIFICATIONS

By submitting a bid, Bidder certifies that: (a) all information provided is true and accurate; (b) Bidder holds all required licenses and permits to perform the work; (c) pricing is valid for the period stated in these specifications; and (d) Bidder will comply with all applicable laws, codes and regulations in performance of the work.

Bid Validity Period (days):

ENTIRE AGREEMENT

These Project Bid Specifications, together with any bid accepted by Client, constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior negotiations, representations and agreements, whether written or oral. Any amendments must be in writing and signed by authorized representatives of both parties.

EVALUATION AND AWARD

Bids will be evaluated on the basis of price, demonstrated technical competence, schedule, compliance with specification requirements, and references. Client reserves the right to accept the lowest responsive bid or to award on best overall value. Client may also request clarifications or negotiations with any bidder prior to award.

DISPUTE RESOLUTION

Any dispute arising out of or relating to these specifications or any resulting agreement shall first be attempted to be resolved by good faith negotiation between executives of the parties. If unresolved within 30 days, the dispute may be submitted to mediation or to the courts located in the governing law state as selected above.

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