Project Closing Checklist

PROJECT CLOSING CHECKLIST AND AGREEMENT

Client Name:    Contractor Name:

Project Title:    Project ID/Ref:

RECITALS

WHEREAS, Client engaged Contractor to perform the work described in this Agreement and the attached Scope of Work, and Contractor has carried out services in connection with the Project Title identified above; and

WHEREAS, the parties desire to establish the conditions for final acceptance, the deliverables required for project closeout, and the procedures for final payment and closing documentation; and

WHEREAS, the parties agree that completion of the checklist items set forth in this document, together with the certifications and signatures below, shall evidence final acceptance and satisfaction of the Contractor's obligations subject to the terms below.

SCOPE OF WORK (FINAL DELIVERABLES)

PROJECT CLOSING CHECKLIST

Use the checkboxes to indicate completed items. For each checked item provide completion date and responsible party.

Final deliverables delivered and accepted    Completion Date:    Responsible:

Final invoice submitted and approved    Invoice Date:    Responsible:

Final lien waivers and releases received    Completion Date:    Responsible:

All permits and regulatory closeouts confirmed closed    Completion Date:    Responsible:

As-built drawings and technical documentation delivered    Delivery Date:    Responsible:

Warranty documents and maintenance schedules provided    Delivery Date:    Responsible:

Client training and handover complete    Completion Date:    Responsible:

Project archive (records retention) completed    Archive Date:    Responsible:

PAYMENT TERMS

Final Amount Due:    Final Payment Due Within: days of acceptance

Payment Schedule / Conditions:

Late Payment: Amounts not paid within the period set forth above shall accrue interest at or the maximum rate permitted by law, whichever is less. Client may withhold amounts disputed in good faith provided written notice identifying disputed items is delivered within the payment period.

TERM AND TERMINATION

Contract Start Date:    Contract End Date (if applicable):

Either party may terminate for material breach if the breaching party fails to cure within days after written notice. Termination does not relieve the Client of payment obligations for services performed and accepted prior to termination.

CONFIDENTIALITY

Each party shall hold confidential all proprietary information disclosed in connection with this Agreement and shall not disclose such information to third parties except as required by law or as necessary to perform obligations hereunder. Confidentiality obligations shall survive termination for years.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles.

ENTIRE AGREEMENT

This document, together with any incorporated Scope of Work and attachments, constitutes the entire agreement between Client and Contractor relating to the project closeout and supersedes all prior agreements, negotiations, representations and understandings, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

REPRESENTATIONS AND CERTIFICATIONS

Each party represents and warrants that the person signing below is duly authorized to execute this Agreement and to bind the party. By signing below, the parties certify that they have reviewed the checklist, accept the stated closeout items that are checked, and agree the procedures and payment terms set forth herein will govern final settlement.

Sign Now