Project Closure Document

PROJECT CLOSURE DOCUMENT

Parties and Project Identification

Project Name:

Project Number:

Client Name:    Contractor Name:

Recitals

WHEREAS, Client Name: and Contractor Name: entered into an agreement for the performance of services described in the referenced contract identified above; and

WHEREAS, the parties desire to document final acceptance, the status of deliverables, final payment between the parties, and the terms by which the project is formally closed;

NOW THEREFORE, the parties agree as follows:

Scope of Work / Final Report

Deliverables and Acceptance

List each final deliverable, completion date, and acceptance status.

Completion Date:    Accepted:    Comments:

Completion Date:    Accepted:    Comments:

Completion Date:    Accepted:    Comments:

Payment Terms (Final Accounting)

Total Contract Value:    Retainage Held:

Final Payment Due Date:

Late Fee:    Consequence:

Term and Termination

Project Start Date:    Project End Date (anticipated or actual):

Notice period for any closeout dispute or claim:    Method of notice:

Termination certification: Upon final payment and delivery of required closeout documentation, the Contractor certifies that all work for which payment is claimed has been performed and all liens, taxes, and withholding obligations have been satisfied unless expressly noted in writing below.

Confidentiality

The parties acknowledge that certain information disclosed in connection with the Project is confidential. Each party agrees to maintain such Confidential Information in strict confidence for a period of months following the Effective Date of this closure and not to disclose it except as required by law or with the prior written consent of the other party.

Return or destruction of confidential materials: Contractor shall return or destroy confidential materials upon request

Governing Law; Dispute Resolution

This Project Closure Document shall be governed by and construed in accordance with the laws of: . Any dispute arising from this closure shall be subject to the dispute resolution procedure set forth in the underlying contract unless the parties agree otherwise in writing.

Entire Agreement

This Project Closure Document, together with the underlying contract and any written modifications signed by both parties, constitutes the entire agreement between the parties with respect to project closeout and supersedes all prior oral and written communications, representations, and understandings relating to closeout matters.

Amendment: This document may be amended only by a written instrument signed by authorized representatives of both parties.

Final Certifications

The undersigned certify that they are authorized representatives of their respective parties, that the statements in this Project Closure Document are true and accurate to their knowledge, and that the actions required hereunder have been taken as indicated.

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