Project Completion Record

Project Completion Record

Document Analysis

This Project Completion Record serves as the formal written acknowledgement of final delivery, acceptance and closeout for a contracted project. It contains WHEREAS recitals to establish the agreement background, a descriptive Scope of Work, an itemized deliverables/acceptance section, final payment and retainage terms, certifications regarding warranties and as-built documentation, confidentiality provisions, governing law and an integration clause. The record is executed by two signing parties: Client and Contractor.

Parties and Project Identifiers

Recitals (WHEREAS)

WHEREAS, Client and Contractor entered into a written contract identified by Project ID above under which Contractor agreed to furnish labor, materials and services necessary to complete the Project in accordance with the contract documents; and

WHEREAS, Contractor represents that all work required by the contract has been completed, all subcontractors and suppliers have been paid or provisions for payment agreed, and required closeout documentation has been provided or is noted in this Record; and

WHEREAS, the parties desire to record final acceptance, set final payment obligations and confirm remaining warranty and post-completion responsibilities.

Scope of Work — Final Deliverables

Deliverables and Acceptance

List of principal deliverables submitted with this Record and acknowledgment of receipt by Client:

Received by Client Accepted as Complete

Received by Client Accepted as Complete

Completion Dates and Closeout

Substantial Completion Date:    Final Completion Date:

Punchlist Items Remaining (if any) — list and agreed correction timeframe:

Payment Terms

Final Contract Amount Due:

Late Payment Charge: . Any late payment shall accrue interest as stated above and the Client shall be responsible for collection costs, including reasonable attorneys' fees.

Term and Termination

Contract Start Date:    Contract End Date:

Notice Period for Termination by Either Party: days. Termination prior to completion shall not relieve the Client of payment for work performed to date other than amounts properly disputed in good faith.

Confidentiality

Each party shall maintain as confidential all proprietary information delivered in connection with the performance and closeout of this Project, including designs, specifications, and financial terms, and shall not disclose such information except as required by law or with the prior written consent of the disclosing party. This obligation survives final payment and shall continue for a period of three (3) years from the Final Completion Date unless a longer period is required by the underlying contract.

Warranties and Post-Completion Obligations

Contractor warrants that work performed conforms to the contract requirements and that materials and workmanship shall be free from defects for the warranty period set by the underlying contract. Contractor shall, at its expense, promptly correct any defects reported during the warranty period. As-built drawings, operation manuals and warranties delivered with this Record are acknowledged below.

Governing Law; Entire Agreement

This Project Completion Record shall be governed by and construed in accordance with the laws of the state identified below. This Record, together with the underlying contract and referenced documents incorporated herein, constitutes the entire agreement between the parties with respect to the matters contained herein and supersedes all prior written or oral agreements related to final acceptance and payment. Any amendment must be in writing and executed by authorized representatives of both parties.

Final Certifications

By signing below, the parties certify that the information contained in this Project Completion Record is true and correct to the best of their knowledge, that the Contractor has completed the work in accordance with the contract documents except as explicitly noted, and that final payment terms reflected herein shall govern final settlement. The signatories warrant they are authorized to bind their respective parties.

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