Is an electronic signature enforceable?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in states that adopted it. Ensure intent, consent, attribution, and reliable record retention to meet the ESIGN four-part test.

When is notarization required?

Notarization is required when a contract clause, state law, or third party demands a notarized acknowledgment. Real property documents and certain statutory instruments frequently require notarization; check state notary rules where the property or parties are located.

Can I change a deliverable after signing?

Yes if the contract includes a clear change-control process that both parties follow. Unilateral changes are not binding; documented amendments signed by authorized representatives preserve enforceability.

How should I store signed contracts?

Keep signed originals or certified electronic copies with complete audit trails. Retain for the applicable retention period (see IRS, HIPAA, or industry rules) and ensure secure access controls and encryption at rest.

What happens if the signer lacks authority?

If a signer lacked corporate authority, the agreement may be voidable. Include signature authority language and require a representative's title to reduce this risk and provide evidence of delegation.

How do I prove delivery and acceptance?

Maintain time-stamped delivery records, signed acceptance certificates, and an audit trail showing reviewer actions. These records support invoice triggers and are useful in dispute resolution or audits.

Electronic Signature
Templates
Project Management
Project Deliverables Contract

Project Deliverables Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Project Deliverables Contract

Project Identification

Project ID: Effective Date:

Project Title Client Name Client Address Service Provider Service Provider Address

Recitals

This Project Deliverables Contract (the "Contract") is entered into by and between Client Name: and Service Provider: as of the Effective Date set forth above. The parties agree that the Provider shall perform the Work and deliver the Deliverables described in this Contract in accordance with the terms, deliverables, timeline, payment and acceptance criteria herein.

Scope of Work

The Provider shall perform the professional services and produce the deliverables described below. Services include planning, design, development, testing and delivery as required to meet the stated acceptance criteria.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

Each listed Deliverable must meet the Acceptance Criteria below. Acceptance shall be by written sign-off or email from an authorized Client representative within the Acceptance Period stated for each deliverable.

Deliverable 1 — Title Description Acceptance Criteria

Due Date: Price: $ Acceptance Period (days):

Deliverable 2 — Title Description Acceptance Criteria

Due Date: Price: $ Acceptance Period (days):

Timeline & Milestones

Project Start Date: Project End Date:

Milestone 1

Milestone 1 Date:

Milestone 2

Milestone 2 Date:

Budget & Payment

Total Contract Price: $

Payment Schedule (Detail amounts, conditions, and due dates)

Late Payment Interest Rate: Retainage (if any):

Change Order Process

Any change to the Scope of Work, Deliverables, schedule, or price must be documented by a written Change Order signed by authorized representatives of both parties. A Change Order shall specify the change, impact to cost and schedule, and an authorized signature from Client and Provider prior to work commencing on the change.

Change Order Procedure Details

Confidentiality

Each party will treat as confidential all non-public information disclosed by the other party in connection with this Contract. Confidential information shall not be used or disclosed except as necessary to perform the obligations under this Contract or as required by law. Confidentiality obligations survive termination for: years.

Acceptance Testing & Remedies

Upon delivery of a Deliverable, Client shall have the stated Acceptance Period to perform acceptance testing. If Deliverable materially fails to meet Acceptance Criteria, Provider shall correct defects at Provider's expense within a mutually agreed remedy period. Failure to remedy within such period entitles Client to withhold payment or require replacement, subject to dispute resolution below.

Standard Acceptance Period (days):

Warranties, Indemnity & Liability

Provider warrants that deliverables will conform to the stated Acceptance Criteria for a period of ninety (90) days after acceptance unless otherwise stated. Provider will indemnify Client for third-party claims arising from Provider's negligence or willful misconduct. Except for breaches of confidentiality, willful misconduct, or indemnity obligations, neither party's aggregate liability shall exceed the total amounts paid under this Contract for the applicable Deliverable or Service giving rise to the claim.

Termination

Either party may terminate this Contract for material breach by the other party if the breach remains uncured thirty (30) days after written notice. Upon termination, Client will pay Provider for all accepted deliverables and any reasonable, documented work-in-progress performed in accordance with the Change Order process.

Governing Law & Dispute Resolution

This Contract is governed by the laws of the state of . The parties agree to attempt prompt, good-faith resolution of disputes, and if unresolved, disputes will be resolved by binding arbitration in the governing jurisdiction unless otherwise mutually agreed.

Miscellaneous

This Contract, including any executed Change Orders, constitutes the entire agreement between the parties with respect to the subject matter. No modification is effective unless in writing and signed by both parties' authorized representatives.

Additional Provisions or Notes

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Deliverables Contract Is

A Project Deliverables Contract is a written agreement that defines specific outputs, acceptance criteria, delivery dates, responsibilities, and payment terms for work performed on a project. It ties deliverables to milestones, identifies who delivers each item, and describes how acceptance is judged. Well-drafted deliverables contracts reduce ambiguity about scope, timelines, quality standards, and ownership of work product. This contract can be used between companies, vendors, contractors, and clients to document expectations and to create an evidentiary record for performance, invoicing, and dispute resolution.

Why a Clear Deliverables Contract Matters

A clear Project Deliverables Contract aligns expectations, reduces disputes, and supports on-time payments by specifying deliverables, acceptance tests, deadlines, and remedies. It also documents responsibilities that can be relied upon during audits or if corrective action is required.

Who Typically Uses This Contract

The contract benefits any party that needs measurable, auditable proof of completed work and a clear process for acceptance and payment.

Agencies and consultancies managing scoped engagements with clients, ensuring invoice milestones match completed deliverables and acceptance criteria.
Independent contractors and freelancers delivering discrete outputs such as software modules, reports, or designs tied to milestone payments.
Procurement and project teams in construction, IT, and marketing who need explicit handoffs, warranties, and testing procedures for deliverables.

Key Signatories and Roles

Project Manager

The Project Manager approves technical acceptance, coordinates deliverable reviews, and confirms milestone completion. They must be authorized by the employer to sign acceptance certificates and to request change orders when scope or timelines shift.

Client Representative

The Client Representative reviews deliverables against agreed acceptance criteria, signs acceptance or rejection notices, and triggers invoicing. Their signature affirms payment obligations and may be used to resolve scope disputes.

Essential Elements to Include

A professional Project Deliverables Contract should be structured so each deliverable is trackable, measurable, and tied to payment or acceptance conditions.

Deliverable Description

Concise, specific description of each output, including required format, version, or acceptance criteria and any referenced technical standards.

Acceptance Criteria

Objective tests or sign-off checklists that the reviewer will apply before marking a deliverable complete, including performance thresholds or review periods.

Delivery Schedule

Firm dates or milestone windows for submission, review, and final acceptance, plus procedures for approved schedule changes.

Payment Terms

How and when payments are triggered (milestone, time-and-materials, retainers), invoicing requirements, and late-payment remedies.

Change Control

Process for requesting, approving, and pricing scope changes, including required documentation and authority levels.

Intellectual Property

Ownership, license grants, and assignment language for work product, and any residual-use permissions or third-party license obligations.

Information the Contract Should Record

Parties: Full legal names

Deliverable List: Itemized outputs

Dates: Due and effective

Payment Terms: Amount and triggers

Acceptance Tests: Pass/fail criteria

Signatures: Authorized signers

Common Risks and Legal Consequences

Delayed Delivery: Late fees, liquidated damages

Poor Quality: Rework costs, rejection

Ambiguous Scope: Dispute and litigation risk

Intellectual Property: Ownership disputes

Unapproved Changes: Payment withholding

Missing Signatures: Enforceability issues

Frequent Mistakes to Avoid

Vague deliverable descriptions that leave reviewers uncertain whether completion criteria were met, leading to rework and disputes.
No formal acceptance process or fixed review period, which allows informal approvals and makes it difficult to determine when payment is due.
Failure to tie payment milestones to objective tests, resulting in delayed invoicing or creditor disputes when performance is contested.
Omitting signature authority language, so sign-offs are later challenged because the signer lacked corporate signing power or delegation.

How to Complete a Project Deliverables Contract

Follow these steps to draft, confirm, and finalize a deliverables contract that minimizes ambiguity and aligns with operational workflows.

01

Identify Parties: Enter full legal names and contact details for each party.
02

List Deliverables: Describe each output and include acceptance criteria.
03

Set Schedule: Define due dates, review periods, and milestone triggers.
04

Obtain Signatures: Have authorized representatives sign and date the agreement.

Configuring an Online Deliverables Workflow

When automating execution, set fields and routing so each milestone triggers review, acceptance, and invoice generation automatically.

Field	Configuration
Effective Date Field	Auto-fill MM/DD/YYYY from contract start
Deliverable Checklist	Conditional required fields for acceptance items
Signature Order	Set sequential or parallel signer routing
Notification Rules	Email reminders for reviewers and overdue items

Typical Submission and Acceptance Flow

A standard flow moves a deliverable from submission through review to acceptance or rejection with traceable actions.

Submit: Vendor uploads deliverable and supporting artifacts.
Review: Client reviews against acceptance criteria.
Accept/Reject: Reviewer signs acceptance or provides rejection notes.
Invoice: Payment triggered if acceptance criteria are met.

Digital Signing and Submission Considerations

Ensure the chosen platform can export signed records with an unalterable audit trail and meet any industry compliance requirements.

File Formats: PDF and DOCX preserve layout and are widely accepted.
Authentication: Use email, SMS, or stronger MFA where required.
Audit Trail: Capture timestamps, IP, and signer actions

Key Timeline Items to Track

Track deliverable due dates, acceptance review windows, invoice submission deadlines, and warranty or correction periods to avoid disputes.

Deliverable Due Date:

Date vendor must submit work for review.

Review Period:

Number of days client has to accept or reject.

Payment Due Date:

When invoice payment is contractually required.

Correction Window:

Time allowed to remediate defects after rejection.

Warranty Period:

Period during which defects must be corrected.

Common eSignature Vendors — Pricing and Caps

Comparison of starting prices and common limits across popular eSignature vendors. signNow is listed first in this table for comparison consistency.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Bulk Send	Yes	Yes	Yes	Yes	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions

Answers to common questions about execution, enforceability, signatures, and recordkeeping for Project Deliverables Contracts.

Need help? Contact support

Is an electronic signature enforceable?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in states that adopted it. Ensure intent, consent, attribution, and reliable record retention to meet the ESIGN four-part test.
When is notarization required?
Notarization is required when a contract clause, state law, or third party demands a notarized acknowledgment. Real property documents and certain statutory instruments frequently require notarization; check state notary rules where the property or parties are located.
Can I change a deliverable after signing?
Yes if the contract includes a clear change-control process that both parties follow. Unilateral changes are not binding; documented amendments signed by authorized representatives preserve enforceability.
How should I store signed contracts?
Keep signed originals or certified electronic copies with complete audit trails. Retain for the applicable retention period (see IRS, HIPAA, or industry rules) and ensure secure access controls and encryption at rest.
What happens if the signer lacks authority?
If a signer lacked corporate authority, the agreement may be voidable. Include signature authority language and require a representative's title to reduce this risk and provide evidence of delegation.
How do I prove delivery and acceptance?
Maintain time-stamped delivery records, signed acceptance certificates, and an audit trail showing reviewer actions. These records support invoice triggers and are useful in dispute resolution or audits.

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