Establishing secure connection…Loading editor…Preparing document…

Project Deliverables Sheet

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT DELIVERABLES SHEET AND GENERAL BUSINESS AGREEMENT

This Project Deliverables Sheet and General Business Agreement (the Agreement) is entered into as of Effective Date:

Parties

Recitals

WHEREAS, Client desires to procure certain services, work product, and project deliverables as described in this Agreement; and

WHEREAS, Contractor possesses the expertise, personnel, and resources necessary to perform the services and provide the deliverables; and

WHEREAS, the parties intend to set forth the scope, schedule, compensation, and terms governing delivery, acceptance, confidentiality, and termination of the work.

Scope of Work

Contractor shall perform the services and deliver the items described below. The parties acknowledge that the description below sets forth the primary scope; specific tasks, milestones, and acceptance criteria for each deliverable are included in the Deliverables section.

Deliverables

The following table enumerates the distinct deliverables, target due dates, acceptance criteria, and associated fees. Contractor shall provide each deliverable in accordance with the acceptance criteria and schedule below.

Target Due Date:

Target Due Date:

Target Due Date:

Payment Terms

Client shall pay Contractor the fees set forth for each deliverable. Fees are exclusive of applicable taxes unless otherwise stated.

Invoicing and Payment Timing: Client shall pay undisputed invoices within days of receipt of invoice. Invoices shall reference the applicable deliverable and milestone.

Late Payment: Unpaid amounts shall accrue interest at the lesser of % per month or the maximum permitted by applicable law. Contractor may suspend performance for amounts past due after notice.

Acceptance Procedure

For each deliverable, Client shall perform review and acceptance testing within business days of delivery. Deliverables that materially conform to the acceptance criteria shall be deemed accepted. If Client provides written notice of deficiencies within that period, Contractor shall correct deficiencies in a commercially reasonable time at no additional fee unless the deficiency arises from change in scope.

Term and Termination

Term Commencement Date:     Term Expiration Date:

Either party may terminate this Agreement for convenience upon written notice to the other party given at least days prior to termination. Either party may terminate for material breach if the breaching party fails to cure the breach within thirty (30) days after receipt of written notice specifying the breach. Termination shall not relieve Client of its obligation to pay for deliverables accepted prior to termination.

Early termination for cause: Acknowledged

Confidentiality

Each party shall treat Confidential Information of the other party as confidential and shall not disclose such information except to its employees, consultants, or advisers who have a need to know and who are bound by confidentiality obligations at least as protective as those herein. "Confidential Information" excludes information that is (a) publicly available through no breach, (b) known to the recipient prior to disclosure as evidenced by written records, (c) independently developed without use of Confidential Information, or (d) rightfully obtained from a third party without restriction.

Confidentiality Term (survival): The obligations of confidentiality shall continue for a period of years following termination or expiration of this Agreement, except for trade secrets which shall be protected for as long as they remain trade secrets under applicable law.

Change Orders

Any changes to the scope, schedule, or fees shall be made only by a written change order signed by authorized representatives of both parties. Adjustments to price and schedule resulting from a change order shall be reflected in an amended deliverable entry or an addendum to this Deliverables Sheet.

Warranties and Remedies

Contractor warrants that deliverables will materially conform to the acceptance criteria for a period of sixty (60) days after acceptance. Contractor's sole obligation and Client's sole remedy for breach of this warranty will be correction or replacement of the nonconforming deliverable or, at Contractor's option, refund of the fees paid for that deliverable.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles. The parties shall attempt to resolve disputes in good faith, and if unresolved, submit to binding arbitration by a single arbitrator in the agreed jurisdiction unless otherwise required by law.

Entire Agreement

This Agreement, including the Deliverables Sheet and any executed change orders, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. No modification shall be effective unless in writing and signed by authorized representatives of both parties.

Miscellaneous Provisions

Assignment: Neither party may assign this Agreement without the prior written consent of the other party, except that Contractor may assign to an affiliate or in connection with a sale of substantially all its assets. Severability: If any provision is held invalid, the remainder shall remain in effect. Notices: Notices shall be in writing and delivered to the addresses set forth above.

Client Name:

By:

Date:

Contractor Name:

By:

Date:

Enter text✕

What a Project Deliverables Sheet Is

A Project Deliverables Sheet is a concise, structured record that lists the specific outputs a project must produce, the responsible parties, delivery dates, acceptance criteria, and any dependencies or approval steps. It serves as the operational checklist that ties scope to execution, helping teams and stakeholders track what must be delivered, by whom, and under what conditions. The sheet is often attached to contracts, statements of work, or project charters and may be updated as milestones change. It functions as both a planning and a verification tool across project lifecycles.

Why a Deliverables Sheet Matters for Projects

A clear Project Deliverables Sheet reduces ambiguity about scope, aligns expectations between owners and teams, and provides objective criteria for acceptance and payment. It supports dispute prevention, resource planning, and progress reporting while creating an auditable record of agreed outputs.

Why a Deliverables Sheet Matters for Projects

Who Prepares and Who Uses the Deliverables Sheet

Review and sign-off typically involve project sponsors, client representatives, and legal or procurement approvers to make the sheet part of the contractual record.

  • Project Managers tracking tasks, timelines, and acceptance criteria across teams.
  • Contract/Procurement staff linking deliverables to milestones and payment terms.
  • Vendors and subcontractors confirming scope and signatory responsibilities.

Essential Sections to Include on a Professional Sheet

A professional Project Deliverables Sheet groups information for quick review and traceability, making acceptance decisions and audits straightforward.

Deliverable

Short title and unique identifier for each deliverable to avoid confusion across documents and change orders.

Description

Clear, measurable description describing scope, performance metrics, and any format or submission requirements.

Due Date

Firm delivery date or milestone window in MM/DD/YYYY format; ties to payment or approval triggers.

Owner

Named responsible party and contact information for day-to-day coordination and escalation.

Acceptance Criteria

Specific tests, approvals, or sign-off steps required to mark the deliverable as accepted.

Dependencies

Related tasks, inputs, or external approvals that must occur before delivery or acceptance.

Step-by-Step: Creating and Finalizing the Sheet

Follow these steps to draft, review, and make the sheet an auditable part of the project record.

  • 01
    Draft: Populate deliverables, dates, owners, and acceptance criteria.
  • 02
    Internal Review: Circulate to internal stakeholders for scope and schedule checks.
  • 03
    Client Review: Share with client or vendor for confirmation and comment.
  • 04
    Sign and Archive: Execute by authorized signers and store in the project repository.

How to Configure an Electronic Workflow for Deliverables

Map fields and approval steps when setting up the sheet in an eWorkflow or eSignature platform.

Field Configuration
Deliverable ID Text field | Required
Due Date Date picker | MM/DD/YYYY
Owner Email Email field | Required, validation enabled
Acceptance Checkbox Boolean | Triggers final approval step

Typical Routing and Submission Flow

A standard routing flow keeps responsibility clear and creates an audit trail for each acceptance.

  • Upload: Attach the deliverables sheet to the project workspace.
  • Assign: Send to responsible party for confirmation and initial input.
  • Review: Project lead and client review against acceptance criteria.
  • Sign: Authorized signers execute and the platform records the audit trail.

Digital Signing and File Format Requirements

Ensure exported signed copies include the certificate of completion and are stored in the project repository for future audit.

  • Supported Formats: PDF and DOCX preferred
  • Audit Trail: Timestamp, IP, and action log
  • Authentication: Email or SMS code

Key Scheduling Dates to Track

Track these common dates to avoid acceptance delays and payment disputes.

Initial Delivery Deadline:

Date when the first version is due

Client Review Period:

Number of days allocated for review

Correction Window:

Time allowed for rework after rejection

Final Acceptance Date:

Date when deliverable is formally accepted

Invoice Submission:

Deadline for attaching signed acceptance to invoice

Sequential Milestones from Draft to Acceptance

Organize milestones in a numbered sequence to reflect dependencies and approvals.

01

Prepare Sheet

Draft deliverable list, criteria, and owners.

02

Internal Sign-off

Project team confirms scope and schedule.

03

External Review

Client or vendor reviews and requests changes.

04

Final Execution

Authorized signers execute and record the outcome.

Common Preparation Errors to Avoid

  • Vague acceptance criteria that leave room for interpretation and disputes.
  • Missing responsible party contact details, causing approval delays and lost accountability.
  • Inconsistent deliverable identifiers across documents that break traceability during audits.
  • Failing to align due dates with contract milestones, producing payment and schedule conflicts.

Consequences of an Inaccurate or Missing Deliverables Sheet

Payment Delays: Incomplete acceptance records can postpone invoicing or release of funds.
Contract Disputes: Ambiguity may lead to claims, mediation, or litigation costs.
Scope Creep: Undefined deliverables increase change orders and project cost overruns.
Regulatory Risk: Industry rules may require documented acceptance for compliance.
Record Loss: Poor retention can prevent proving performance if challenged.
Noncompliance: Missing signatures or required disclosures can render approvals invalid.

Essential Information That the Sheet Must Contain

Deliverable Title: Short name
Description: Concise summary
Due Date: MM/DD/YYYY
Responsible Party: Entity & email
Acceptance Criteria: Pass/fail tests
Signatures: Authorized signer names

eSignature Pricing Snapshot for Deliverables Sheet Workflows

Basic pricing and capability differences can affect per-document cost and suitability for high-volume deliverable workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no card Trial available Trial available Trial available Trial available
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Deliverables Management

These short examples show how organizations use structured sheets to close tasks and create audit-ready records.

Martin Properties

Project managers consolidated contractor outputs into a single deliverables sheet to avoid rework and accelerate payments.

  • The sheet tied each milestone to an invoice and acceptance sign-off.
  • As a result, the firm reported faster approvals and clearer dispute resolution because every deliverable had objective criteria and a recorded acceptance trail.

Optica Ventures

The operations team standardized deliverable IDs across projects to improve cross-team traceability.

  • Standard IDs linked change orders to the correct deliverable instantly.
  • That change reduced reconciliation time during audits and made it easier to track version history and approvals across multiple stakeholders.

Frequently Asked Questions and Troubleshooting

Answers to common questions about creating, signing, and storing a Project Deliverables Sheet.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users