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Project Exhibit Assignment

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PROJECT EXHIBIT ASSIGNMENT

This Project Exhibit Assignment (the Agreement) is made and entered into as of Effective Date: by and between Assignor Name: and Assignee Name: .

WHEREAS

WHEREAS, Assignor has prepared, developed or otherwise produced certain project deliverables and related materials described in Exhibit A and other materials identified in this Agreement (collectively, the Exhibits) in connection with the project titled: ;

WHEREAS, Assignor desires to assign and transfer to Assignee all rights, title and interest in and to the Exhibits, and Assignee desires to accept such assignment on the terms and conditions set forth herein.

PARTIES

SCOPE OF WORK

Assignor shall deliver to Assignee the Exhibits described below and shall transfer all proprietary rights as set forth in this Agreement. The scope and specific deliverables are described in the Scope of Work below.

EXHIBITS ASSIGNED

The Exhibits to be assigned are identified and described below. Assignor acknowledges that the descriptions are accurate and sufficient to identify the materials and deliverables transferred.

Delivery Date:

Delivery Date:

Delivery Date:

PAYMENT TERMS

In consideration for the assignment of the Exhibits, Assignee shall pay Assignor the amounts and according to the schedule set forth below. All payments are non-refundable except as expressly provided in this Agreement.

Late payments will incur a late fee equal to: % per month and/or a fixed fee of $ . All fees accrue from the due date until paid.

TERM AND TERMINATION

This Agreement shall commence on Start Date: and shall continue in effect until End Date: , unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within Notice Period: days after receipt of written notice. Termination shall not relieve either party of obligations incurred prior to termination, including payment obligations.

ASSIGNMENT OF RIGHTS

Assignor hereby assigns, conveys and transfers to Assignee all right, title and interest worldwide in and to the Exhibits, including without limitation all copyrights, moral rights to the extent assignable, design rights, and any other intellectual property rights, together with the right to modify, reproduce, distribute, and create derivative works. The assignment is effective upon full execution of this Agreement and receipt of any required payments specified herein.

Assignor represents and warrants that (a) Assignor is the sole owner of the rights being assigned or has full authority to make this assignment; (b) the Exhibits are original and do not infringe the rights of any third party; and (c) there are no existing encumbrances, liens or licenses that would impair the rights assigned to Assignee. Assignor shall indemnify and hold harmless Assignee from and against any third-party claims arising from breach of these representations and warranties.

CONFIDENTIALITY

Each party acknowledges that, in connection with this Agreement, it may receive Confidential Information of the other party. "Confidential Information" means non-public business, technical, financial or other information disclosed in tangible or intangible form that a reasonable person would understand to be confidential. Each party agrees to maintain Confidential Information in strict confidence, to use it only for purposes of performing this Agreement, and not to disclose it except to employees, agents or contractors who have a need to know and are bound by comparable confidentiality obligations. Confidentiality obligations shall survive termination of this Agreement for a period of five (5) years.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles. The parties consent to the exclusive jurisdiction of the state and federal courts located in that State for any action arising out of or relating to this Agreement.

ENTIRE AGREEMENT

This Agreement, including the Exhibits and any written attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral. Any amendment to this Agreement must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that Assignee may assign this Agreement in connection with a merger, sale of substantially all assets, or change of control, provided that Assignee provides notice to Assignor.

Assignor:

Print Name:

By:

Date:

Assignee:

Print Name:

By:

Date:

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What the Project Exhibit Assignment Is

A Project Exhibit Assignment is a contract attachment that formally assigns, describes, or transfers responsibility for a specific exhibit, deliverable, or piece of project documentation from one party to another. It identifies the exhibit by title and number, clarifies the scope of deliverables, and records any rights, obligations, or timelines tied to that exhibit. Typical uses include assigning subcontractor deliverables, transferring technical drawings, or documenting who accepts a discrete scope item. Properly completed, the form creates a clear audit trail for later verification and dispute resolution.

Why a Clear Assignment Matters

A precise Project Exhibit Assignment reduces ambiguity about ownership, responsibility, and acceptance criteria for discrete work items. It lowers dispute risk and supports accurate project billing, compliance, and archival practices.

Why a Clear Assignment Matters

Who Typically Completes This Assignment

Parties that sign are usually those with contractual authority to assign or accept the specified exhibit; verify signature authority before execution.

  • Project managers and PMOs responsible for deliverable acceptance and scope control.
  • Contract administrators and legal teams handling assignment language and recordkeeping.
  • Subcontractors and vendors confirming transfer or acceptance of specific exhibits.

Essential Parts of a Professional Project Exhibit Assignment

A complete assignment includes a clear header, exhibit identifier, concise description of items assigned, effective date, signatory blocks with authority statements, and a revision or attachment list for supporting documentation.

Header

Document title, project name, and unique assignment ID to ensure the exhibit is identifiable in project and contract records.

Exhibit Identifier

Reference the original contract exhibit number or title and include page or drawing numbers so recipients can locate the source material quickly.

Scope Description

Describe precisely what is assigned (documents, drawings, specifications, data) and any limitations on use or redistribution.

Effective Date

State the MM/DD/YYYY date when the assignment takes effect and note whether partial performance or conditional approvals alter the effective date.

Signatures

Include printed name, job title, authority statement, and date for each signatory; corporate signatures should reference role and signing authority.

Attachments

List supporting documents, versions, or redlines attached as exhibits and include a version or revision number for each attachment.

Required Data Elements at a Glance

Project Title: Exact project name
Exhibit ID: Unique exhibit reference
Effective Date: MM/DD/YYYY
Parties: Full legal names
Description: Short exhibit summary
Signatory Info: Name, title, date

Step-by-Step: Complete the Assignment

Follow these steps to fill, verify, and execute a Project Exhibit Assignment with minimal errors.

  • 01
    Prepare Document: Gather contract and exhibit references before starting.
  • 02
    Fill Fields: Enter names, dates, and descriptions precisely.
  • 03
    Attach Evidence: Upload versions, drawings, or change orders.
  • 04
    Sign and Record: Obtain authorized signatures and save execution record.

How to Configure an Online Assignment Workflow

Set up an online workflow that routes the assignment for approvals, collects signatures, and stores executed copies in your project repository.

Field Configuration
Routing Order Sequential signers with conditional branches
Authentication Email or SMS code per signer
Attachments Require uploaded exhibit files
Retention Auto-archive to project folder

Where to Send the Completed Assignment

After signing, route executed copies to stakeholders and store them with the contract and project records for traceability.

  • Contracting Team: Primary repository for contract documents
  • Project Folder: Store exhibit PDFs with version names
  • Accounting: Send copies if billing is affected
  • Legal: Retain for dispute or audit readiness

Distribution and eSubmission Options

Maintain a single source of truth by syncing executed documents to your contract repository and logging distribution recipients for audit purposes.

  • File Formats: PDF and DOCX accepted
  • Integrations: Connect to NetSuite, Salesforce, Box
  • Authentication: Email, SMS, or advanced methods

Typical Timelines and Processing Expectations

Estimate internal and external turnaround times and add buffer for notarization or legal review to avoid project delays.

Internal Review Window:

3–5 business days for legal and PM review

Signer Response Time:

1–7 business days depending on signer availability

Notarization Lead Time:

Allow 3–10 days if in-person notary required

Filing or Recording:

Varies by agency; plan additional weeks

Processing Expectation:

Keep a 10–15 business day buffer

Common Mistakes to Avoid

  • Using informal exhibit descriptions instead of specific drawing or file numbers, which makes locating the source material difficult during disputes.
  • Failing to confirm the signer's authority or corporate capacity, increasing the likelihood of an assignment being challenged.
  • Omitting version numbers or attachment lists, which can lead to disagreements about which file was assigned or accepted.
  • Not preserving an audit trail (timestamps, IP, signer identity) when using electronic signing, complicating later validation or enforcement.

Consequences of an Incorrect or Incomplete Assignment

Invalid Assignment: May be unenforceable
Contract Disputes: Leads to litigation or arbitration
Payment Delays: Billing holds or withheld funds
Regulatory Risk: Compliance exposure for regulated work
Recordkeeping Errors: Impacts audits and claims
Increased Costs: Legal and remediation expenses

Real-World Examples of Exhibit Assignments

These examples show how organizations document exhibit transfers and where assignments reduced disputes or sped approvals.

Martin Properties

The company digitized exhibit assignments to streamline closings and approvals for renovation projects.

  • Key deliverables were drawings and scopes tied to payment milestones.
  • By centralizing executed exhibits and version control, Martin Properties reduced processing time and improved audit readiness for tenant and contractor disputes.

BIS

BIS standardized exhibit transfer language across contracts to avoid scope conflicts.

  • Legal required explicit authority statements from signers.
  • Standardized assignments ensured consistent interpretation across 50+ projects and limited contract negotiations over exhibit ownership during change orders.

Frequently Asked Questions

Answers to common questions about execution, validity, and post-signature handling of Project Exhibit Assignments.


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Comparing eSignature Options for Executing Assignments

Vendor pricing and features differ; the table below compares common criteria for executing and managing Project Exhibit Assignments using electronic signatures.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
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