What if the contract has a notice window?

If the contract requires notice within a specified window, submit the form within that timeframe. Late notices may be barred unless the contract allows cure periods or the other party waives the deadline. Document delivery method and retain proof.

How much evidence is required?

Provide contemporaneous evidence linking delay events to schedule impact: updated schedules, daily logs, supplier notices, weather reports, and communications. The stronger and more specific the evidentiary chain, the more likely the request will be reviewed favorably.

Can e-signatures be used for this form?

Yes—electronic signatures are generally valid under ESIGN and UETA where adopted, provided intent, consent, attribution, and retention requirements are met. Exceptions in contract or statutory clauses may require wet signatures; verify contract language before relying on e-sign.

What if the owner disputes the extension?

If the owner disputes the extension, preserve all communications and formal notices, continue to perform unaffected work where possible, and escalate per contract dispute resolution procedures. Consider presenting contemporaneous evidence and requesting a documented determination to support future claims.

When is notarization required for this form?

Notarization is uncommon for routine time extension requests unless contract or government procurement rules require it. If notarization is required, use in-person or remote notarization that complies with state law and retain proof of notary acknowledgment.

How long should I keep records?

Retain the signed form and supporting documents for the active project life plus at least three years. For tax, healthcare, or regulated projects, follow relevant retention rules which may require six to seven years or longer.

Electronic Signature
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Project Extension of Time Form

Project Extension of Time Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT EXTENSION OF TIME FORM

Parties and Project

Owner Name: Contractor Name:

Project Name: Contract Number:

Original Contract Date: Original Completion Date:

Recitals

WHEREAS, Owner and Contractor entered into the Contract identified above for the performance of the Work described therein; and

WHEREAS, circumstances have arisen which have affected the Contractor's ability to achieve the Contract Completion Date, and Contractor has submitted a written request for an extension of time; and

WHEREAS, the parties wish to record the agreed extension of time and related adjustments to the Contract on the terms and conditions set forth in this Project Extension of Time Form.

Extension Request Details

Request Date: Requested Extension (calendar days):

Proposed New Completion Date: Is this request associated with a Change Order?

Scope of Work Affected

Describe the scope of work or activities directly impacted by the requested extension Explain factual basis and cause(s) for the delay (identify force majeure, owner-caused delay, differing site conditions, utility delays, etc.) Impact on Project Schedule and Critical Path

Payment Terms

Will the extension result in additional compensation? Yes No

If yes, specify additional compensation amount Payment schedule for additional amounts (milestones, retainage, timing)

Late payment interest or administrative fee (if applicable):

Term and Termination

This extension amends only the Completion Date specified above. All other Contract terms remain in full force and effect unless expressly modified herein.

Extension Effective Date Notice period for termination related to unresolved delays (in days)

Confidentiality

The parties acknowledge that information exchanged in connection with this extension that is designated confidential or that reasonably should be understood to be confidential shall be treated as Confidential Information under the underlying Contract's confidentiality provisions. Each party shall restrict disclosure to those employees, consultants or subcontractors with a need to know and shall require those recipients to be bound by confidentiality obligations no less protective than those contained herein.

Confidentiality acknowledged: Yes

Representations and Certifications

Contractor represents that the facts and timelines asserted in this request are true to the best of Contractor's knowledge, that the extension requested is the minimum necessary to compensate for the delay described, and that no duplicate extension claim has been submitted for the same event. Owner's approval of this extension shall not prejudice Owner's right to claim damages or offsets for proven contractor-caused delays or breaches.

Governing Law

This Extension shall be governed by and construed in accordance with the laws of the State of , without regard to choice-of-law rules.

Entire Agreement

This Project Extension of Time Form, together with the underlying Contract and any previously executed modifications, constitutes the entire agreement between the parties with respect to the subject matter hereof. To be effective, any further amendment must be in writing and executed by authorized representatives of both parties.

Acknowledgment and Acceptance

By signing below, each party represents and warrants that it has the authority to execute this Extension on behalf of the party it represents, that it has read and understood this Extension, and that it agrees to be bound by its terms.

Owner Printed Name:

By:

Date:

Contractor Printed Name:

By:

Date:

What the Project Extension of Time Form Is

The Project Extension of Time Form documents a formal request to extend a contractual completion date when delays occur. Completed by the contractor, subcontractor, or project manager, it identifies the original schedule, the requested extension period, cause of delay, supporting evidence, and any related milestone adjustments. The form creates a written record to satisfy contractual notice provisions and preserve entitlement to additional time. Accurate entries reduce disputes over delay causation, support claims review, and ensure the request follows contract procedures and notice windows.

Why a Proper Extension Request Matters

A clear Project Extension of Time Form preserves entitlement to additional contract time, documents causation, and protects parties from liquidated damages and disputed claims. It centralizes evidence, clarifies responsibilities, and supports consistent review by owners, contractors, and claims analysts.

Who Prepares and Reviews This Form

Contractors, project managers, owners, and contract administrators typically prepare or receive Project Extension of Time Forms during delay events.

General contractors — submit claims and supporting documentation for time extensions.
Subcontractors — notify prime contractor of impact and request coordination for entitlement.
Owners/clients — review requests, evaluate impact on milestones, and approve or dispute.

Keep copies of submitted forms and correspondence for claims, audit, and dispute resolution purposes and reference.

Step-by-Step: Completing the Extension Form

Follow this sequential guide to complete a Project Extension of Time Form accurately and preserve contractual notice and entitlement evidence.

01

Step 1: Identify contract clause allowing extensions and note any notice windows.
02

Step 2: Describe delay causes with dates, duration, and responsible party.
03

Step 3: Attach substantiating documents such as schedules, weather logs, and correspondence.
04

Step 4: Submit per contract procedures and retain proof of delivery.

Frequently Asked Questions and Troubleshooting

Frequently asked questions and solutions for common issues when completing or submitting a Project Extension of Time Form.

Need help? Contact support

What if the contract has a notice window?
If the contract requires notice within a specified window, submit the form within that timeframe. Late notices may be barred unless the contract allows cure periods or the other party waives the deadline. Document delivery method and retain proof.
How much evidence is required?
Provide contemporaneous evidence linking delay events to schedule impact: updated schedules, daily logs, supplier notices, weather reports, and communications. The stronger and more specific the evidentiary chain, the more likely the request will be reviewed favorably.
Can e-signatures be used for this form?
Yes—electronic signatures are generally valid under ESIGN and UETA where adopted, provided intent, consent, attribution, and retention requirements are met. Exceptions in contract or statutory clauses may require wet signatures; verify contract language before relying on e-sign.
What if the owner disputes the extension?
If the owner disputes the extension, preserve all communications and formal notices, continue to perform unaffected work where possible, and escalate per contract dispute resolution procedures. Consider presenting contemporaneous evidence and requesting a documented determination to support future claims.
When is notarization required for this form?
Notarization is uncommon for routine time extension requests unless contract or government procurement rules require it. If notarization is required, use in-person or remote notarization that complies with state law and retain proof of notary acknowledgment.
How long should I keep records?
Retain the signed form and supporting documents for the active project life plus at least three years. For tax, healthcare, or regulated projects, follow relevant retention rules which may require six to seven years or longer.

Essential Sections to Include on the Form

Key components listed below explain the sections to include in a professional Project Extension of Time Form and why each matters to claims handling.

Header

Project and contract identifiers including project name, contract number, contractor name, owner, and original completion date. Accurate identifiers ensure the request is routed to the correct contract file.

Extension Request

Clear statement of the requested extension measured either in calendar days or by specifying a new completion date, plus total net addition to the schedule.

Cause

Concise explanation of delay causes, categorized and tied to dates, and supporting factual detail. Distinguish excusable delays from contractor-caused delays and quantify impact on critical path.

Attachments

List of supporting documents such as revised schedule, daily logs, delivery notices, photographs, and correspondence. Each attachment should be cross-referenced in the narrative.

Impact

Description of how the delay affects critical path activities, milestone completion, and downstream subcontractors. Quantify days and include summary of cost and resource implications.

Sign-off

Authorized representative block with printed name, title, company, signature, and date. Note authority basis if signing on behalf of another party.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit

Data at Rest: AES-256 encryption at rest

Audit Trail: Detailed timestamp and IP log

Access Controls: Role-based permissions, SSO support

Compliance: ESIGN, UETA, HIPAA compliance available

Retention: Secure archival with export options

Penalties and Risks of Incorrect Requests

Lost Entitlement: Claims denied

Liquidated Damages: Financial penalties

Contract Breach: Termination risk

Dispute Costs: Increased legal fees

Schedule Impact: Extended completion

Record Risk: Retention violations

Common Preparation Pitfalls to Avoid

Incomplete evidence leads reviewers to reject extension requests; include contemporaneous logs, photos, and correspondence that directly tie delay to critical path impact.
Submitting the form outside contract notice windows often bars relief; if late, document reasons and seek written waiver from the other party.
Using vague descriptions or cumulative delays without quantification increases dispute likelihood; quantify days per activity and show schedule logic.
Failing to follow contract submission procedures (email vs portal) can void notice; always follow the contract and retain delivery receipts.

How eSubmission Works for Extension Requests

A typical e-submission workflow for the Project Extension of Time Form moves from preparation through signer authentication to record retention.

Upload: Upload document and place fields for signers.
Add Signers: Assign roles and contact emails or phone numbers.
Authenticate: Choose authentication level: email, SMS, or KBA.
Archive: Store signed copy and audit trail securely.

Online Workflow Configuration for the Form

Configure an online workflow to collect signatures, set conditional fields, and route the Project Extension of Time Form to appropriate approvers.

Field	Configuration
Signer Order	Set sequential or parallel routing
Authentication	Email link, SMS code, KBA as needed
Conditional Fields	Show fields when specific reasons selected
Auto Reminders	Enable periodic reminders until signed

Platform Features to Support Secure Submission

Ensure your eSignature platform supports required features for secure submission and audit of Project Extension of Time Forms.

File Types: PDF, DOCX, and HTML supported
Integrations: Works with Procore, NetSuite, Salesforce
Authentication: SMS, email, and SSO options

eSignature Vendor Pricing and Feature Comparison

Compare baseline eSignature vendor pricing and key features relevant to filing and signing Project Extension of Time Forms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

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