Is an electronic signature valid for this resolution?

Yes in most U.S. jurisdictions provided the eSignature meets ESIGN Act standards: intent to sign, consent to electronic records, attribution to the signer, and reliable record retention (15 U.S.C. ch. 96). Confirm industry-specific exceptions.

When is notarization required?

Notarization is rarely required for internal corporate resolutions but may be requested by counterparties or required by state law for certain filings; verify if the recipient or local statute requires an acknowledgment.

How do I correct a signed resolution?

Prepare an amending resolution or corrective instrument that explicitly references the original and is executed with the same authority and procedures as the original document.

Can the resolution be revoked or rescinded?

Yes, the governing body can adopt a revocation or superseding resolution following the same approval procedures used for adoption; document the revocation and circulate to affected parties.

What if a signer’s name differs from legal entity records?

Mismatched names can cause enforcement or payment delays. Use exact legal names and include contact and title details; if necessary attach proof of authority such as a power of attorney or board minutes.

Where should executed copies be stored?

Store signed originals in the corporate records repository and retain exported signed PDFs and audit trails in a secure document management system with role-based access and retention controls.

Electronic Signature
Templates
Project Management
Project Management AC Resolution

Project Management AC Resolution

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT AC RESOLUTION

Project Identification

Project Title Project ID Client Name Service Provider Project Manager (Provider)

Recitals: The Approval Committee convened to consider authorization for the project identified above. This resolution documents the committee's determinations, delegations, and authorizations necessary for the commencement and management of project activities. Resolution adopted on by the Approval Committee.

Scope of Work

The Service Provider shall perform the services described below in accordance with the terms of this Resolution and any referenced SOW attachments. The Service Provider's obligations include provision of personnel, materials, reports, and deliverables required for successful completion.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance Criteria

The following deliverables shall be produced. Each deliverable will be subject to the acceptance test defined below. Acceptance requires written confirmation by the Client or an identified acceptance agent within the stated review period.

Deliverable 1 Description Deliverable 1 Acceptance Criteria Deliverable 2 Description Deliverable 2 Acceptance Criteria

Timeline and Milestones

Project start date: Projected end date:

Milestone 1

Due date:

Milestone 2

Due date:

Budget and Payment

The total authorized budget for the scope described herein is:

Payment Schedule

Change Order Process

All changes to scope, schedule, or budget must follow the change order procedure below. No change is effective without a signed change order approved by authorized representatives of both parties.

Threshold Requiring Formal Change Order Change Order Procedure

Confidentiality

Each party acknowledges that confidential information may be exchanged in connection with this project. The receiving party shall protect confidential information with at least the same degree of care as it protects its own confidential information but not less than reasonable care, and shall use it only for performance and administration of this project unless otherwise agreed in writing.

Acknowledgement of confidentiality obligations: I acknowledge and will comply with the confidentiality obligations described above.

Liability, Indemnity, and Insurance

The parties agree that liability and indemnity provisions shall be as set forth in the underlying agreement between the parties. Service Provider shall maintain insurance coverage customary for services of this type and provide evidence of such insurance upon request by the Client.

Governing Law and Dispute Resolution

This Resolution and any dispute arising out of or relating to the subject matter hereof shall be governed by the laws of the jurisdiction of: Dispute resolution method:

Committee Resolution

Resolved, that the Approval Committee authorizes the Project Manager to execute documents and take actions necessary to effectuate the scope, budget, and schedule described herein, subject to the change order process and authorization thresholds set forth above.

The following actions are specifically authorized (check all that apply):

Authorize project commencement as of the start date identified above.
Authorize the total budget identified in this Resolution.
Delegate day-to-day project authority to the named Project Manager within approved limits.
Permit emergency change orders up to an agreed emergency threshold subject to subsequent ratification.

Certification by Authorized Representatives

The undersigned certify that they are authorized to execute this Resolution on behalf of their respective parties and that the actions and delegations set forth herein are approved by the appropriate authority.

Client

Printed Name:

By:

Date:

Title/Authority:

Service Provider

Printed Name:

By:

Date:

Title/Authority:

What the Project Management AC Resolution Is

A Project Management AC Resolution is a formal written record adopted by an authorized committee or governing body to approve specific project actions, allocate authority, or establish change-control decisions. It documents who may approve budgets, sign contracts, authorize scope changes, or accept deliverables for a named project. The resolution clarifies the effective date, authorized signers, any limits on delegated authority, and any conditions or reporting requirements. Organizations use it to create an auditable decision trail that links governance approvals to project execution and vendor or contractor obligations.

Why a Clear Resolution Matters

A well-drafted Project Management AC Resolution reduces ambiguity about authority, creates an auditable record for internal controls, and helps ensure downstream contracts and invoices are accepted by counterparties and auditors.

Who Typically Prepares and Relies on This Resolution

Common participants include project sponsors, program managers, the finance team, legal counsel, and a corporate approval committee or board designee.

Project sponsors and program offices that need formal authorization to commit funds or change scope for enterprise projects.
Legal and procurement teams that require documented signing authority before executing vendor contracts or change orders.
Finance and audit functions that rely on resolution language to validate payments, expense approvals, and capitalizations.

Use the resolution as the authoritative record when circulations, audits, or external counterparties request evidence of delegated authority.

Step-by-Step: Create and Approve the Resolution

Follow these sequential steps to draft, authorize, and record the Project Management AC Resolution.

01

Draft: Prepare resolution text with precise actions, limits, and dates.
02

Review: Circulate to legal, finance, and sponsor for comment and compliance checks.
03

Approve: Obtain signatures from authorized signers per corporate governance rules.
04

Record: Store the executed resolution in the project repository and retain audit records.

Typical Approval and Execution Flow

This simplified workflow shows how a resolution moves from proposal to an auditable record used by operations and vendors.

Proposal: Sponsor submits the proposed action and supporting docs to the committee.
Committee Review: Committee evaluates budget, risks, and compliance impact.
Decision: Committee adopts resolution and documents voted outcomes.
Execution: Authorized signers sign and project team implements the approved action.

Digital Workflow Settings for eSubmission

Configure these settings when using an eSignature platform to circulate the resolution electronically.

Field	Configuration
Authentication	Email link or SMS code; KBA for higher assurance
Signature Type	Simple e-signature or PKI-based digital signature if required
Routing Order	Sequential routing by role (sponsor → legal → finance → signer)
Audit Trail	Capture IP, timestamp, and signer attributes for each action

Platform and File Requirements for eSigning

Choose a platform that supports the file formats, audit logging, and authentication your governance requires.

File Formats: PDF and DOCX are standard; use PDF/A for archival
Integrations: Connect to document repositories (Google Workspace, Box, NetSuite) for record retention
Authentication Options: Support for email, SMS, KBA, and SSO improves signer verification

Ensure the chosen platform provides immutable audit trails, exportable signed copies, and access controls that match corporate recordkeeping policies.

Security and Compliance Essentials

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Certifications: SOC 2 Type II; ISO 27001

HIPAA: BAA required for protected health information

21 CFR Part 11: Support for FDA-regulated records

Audit Trail: Timestamps, IP addresses, and action logs

Access Controls: Role-based permissions and SSO options

Key Risks from an Incorrect Resolution

Unauthorized Action: May be voidable; board liability

Signature Mismatch: Counterparty rejection or payment delays

Quorum Failure: Invalid corporate approval

Missing Retention: Audit or regulatory noncompliance

Improper Delegation: Exceeds delegated authority

Inadequate Authentication: Challenges to enforceability

Common Preparation and Execution Mistakes

Using vague authority language such as 'authorize as needed' without monetary or scope limits leads to interpretation disputes and delayed vendor acceptance.
Mismatched names or titles between the resolution and vendor contracts can trigger payment holds or require corrective amendments.
Assuming an electronic signature is valid without recording consent for consumer-facing transactions may violate ESIGN requirements for disclosures and consent.
Failing to retain the signed resolution and audit trail in a central repository impedes audits and makes it harder to demonstrate compliance with internal controls.

Comparing eSignature Providers for This Resolution

Basic plan and compliance capabilities vary by vendor; choose a plan that supports needed authentication, audit trails, and any required regulatory compliance.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	No	No	No	No
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Answers to common questions about validity, signatures, notarization, and correcting or revoking a Project Management AC Resolution.

Need help? Contact support

Is an electronic signature valid for this resolution?
Yes in most U.S. jurisdictions provided the eSignature meets ESIGN Act standards: intent to sign, consent to electronic records, attribution to the signer, and reliable record retention (15 U.S.C. ch. 96). Confirm industry-specific exceptions.
When is notarization required?
Notarization is rarely required for internal corporate resolutions but may be requested by counterparties or required by state law for certain filings; verify if the recipient or local statute requires an acknowledgment.
How do I correct a signed resolution?
Prepare an amending resolution or corrective instrument that explicitly references the original and is executed with the same authority and procedures as the original document.
Can the resolution be revoked or rescinded?
Yes, the governing body can adopt a revocation or superseding resolution following the same approval procedures used for adoption; document the revocation and circulate to affected parties.
What if a signer’s name differs from legal entity records?
Mismatched names can cause enforcement or payment delays. Use exact legal names and include contact and title details; if necessary attach proof of authority such as a power of attorney or board minutes.
Where should executed copies be stored?
Store signed originals in the corporate records repository and retain exported signed PDFs and audit trails in a secure document management system with role-based access and retention controls.

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