Can add-on drawings be e-signed?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention are demonstrable.

When is notarization required?

Notarization is required only when the addendum functions as an instrument that state law or the contract demands notarization; check the underlying contract and applicable state rules.

Are remote online notarizations allowed?

Many states permit RON with identity proofing and recording; some states have unique rules or separate approval processes, so verify state notary guidance before using RON.

What if a signer’s name differs from ID?

Name mismatches can delay acceptance; use the signer’s legal name as it appears on government ID or include a documented explanation and corrective amendment.

How long should signed addenda be retained?

Retain signed drawings for the active contract term plus at least three years; industry rules may require longer retention, and HIPAA or tax rules impose specific periods.

Which eSignature features reduce risk?

Use platforms with robust audit trails, multi-factor signer authentication, tamper-evident storage (AES-256), and the option for a BAA when PHI is involved.

Electronic Signature
Templates
Project Management
Project Management Add-on Drawings

Project Management Add-on Drawings

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT ADD-ON DRAWINGS

Project Identification

Project Title Project ID Client Name Client Contact (Name, Role, Phone/Email) Service Provider Project Manager (Provider)

Description of Add-On Drawings

This Add-On Drawings Agreement documents additional drawing deliverables to be produced beyond the drawings included in the original contract. It supplements the main contract for the project identified above and becomes part of that agreement upon execution by both parties.

Summary of Requested Add-On Drawings Reason for Add-Ons (change, omission, client request, regulatory) List of Drawings / References

Scope of Work

The Service Provider shall prepare, coordinate, and deliver the specified add-on drawings described herein. All work shall conform to the original contract standards and project specifications except where explicitly modified by this Add-On.

Detailed Scope Description Out-of-Scope Items

Deliverables and Acceptance

Deliverables will be submitted in the format(s) and quantities stated below. Acceptance of deliverables is subject to written approval by the Client within the stated acceptance period.

Deliverable 1 — Description Deliverable 1 — Acceptance Criteria Deliverable 2 — Description (optional) Acceptance Period (days)

Timeline and Milestones

Work under this Add-On shall commence and be completed according to the schedule below unless otherwise agreed in writing.

Commencement Date:

Completion Date (target):

Milestones

Milestone 1 Target Date:

Milestone 2 Target Date:

Budget and Payment

The total fee for the add-on drawings and related services is set forth below. Payment for this Add-On is separate from the original contract unless otherwise specified.

Total Add-On Cost Payment Schedule / Terms Change Order Fee Handling

Confidentiality and Intellectual Property

All information exchanged under this Add-On that is designated confidential shall be held in confidence. The Service Provider retains copyright in work product as set forth in the original agreement, except that the Client is granted a non-exclusive license to use the add-on drawings for the Project. Any reuse of drawings outside the scope of this Project without prior written consent is prohibited.

Warranties, Corrections and Liability

The Service Provider warrants that drawings will be prepared with professional care consistent with industry standards. Errors or omissions attributable to the Service Provider will be corrected at no additional cost if reported within the stated warranty period. Except as expressly provided, neither party will be liable for consequential damages; applicable caps and exclusions from the original contract apply to this Add-On.

Warranty Correction Period (days)

Indemnification

Each party shall indemnify and hold harmless the other from claims, liabilities, damages, and expenses arising from its negligent acts or omissions in connection with the performance of this Add-On, subject to the indemnity limitations set forth in the primary contract.

Governing Law and Dispute Resolution

This Add-On shall be governed by the laws of the state specified below. Disputes shall be resolved in accordance with the dispute resolution provisions of the original contract unless otherwise agreed in writing.

Governing Law (State)

Notices

Notices required under this Add-On shall be sent to the contacts listed below and will be effective as provided in the original agreement.

Client Notice Contact & Address Service Provider Notice Contact & Address

Final Provisions

This Add-On, together with the original contract and prior written amendments, constitutes the entire agreement between the parties with respect to the add-on drawings. No waiver or modification will be effective unless in writing and signed by authorized representatives of both parties.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Add-on Drawings Are

Project Management Add-on Drawings are supplemental drawing sets or exhibits attached to a primary project contract to document scope changes, detail revisions, and record approvals. They typically include revision numbers, scale, sheet indexing, and a clear reference to the parent contract so stakeholders can trace design changes and approvals across construction, engineering, or facilities projects.

Why Add-on Drawings Matter for Project Control

Using a formal add-on drawing ensures clear revision history, reduces disputes over scope, and preserves a verifiable record of technical changes tied to approvals and dates.

Who Typically Prepares and Reviews These Drawing Addenda

Several project roles produce or act on add-on drawings; clarity on responsibilities speeds review and avoids rework.

Project managers coordinating change orders and approvals across teams and contractors.
Design leads or engineers issuing revised technical details and revision notes.
Contract administrators compiling signed exhibits for contract records and compliance.

Assigning a single responsible party for version control and circulation reduces errors and ensures timely approvals.

Essential Elements of a Professional Add-on Drawing

A complete add-on drawing package balances technical clarity with contract traceability so each revision, attachment, and approver is recorded and auditable.

Revision Control

Include revision number, date, and short change summary on each sheet so readers can identify the latest version at a glance.

Sheet Index

Provide a table of contents showing all associated sheets, their filenames, scales, and relation to the parent drawing set for easy cross-reference.

Scale & Legend

Show scale, north arrow and a concise legend to avoid misinterpretation of dimensions and symbol usage across revisions.

Attachment List

List supporting documents (specs, photos, or notes) with file names and version identifiers so reviewers can locate referenced materials.

Approval Block

Include signer name, role, signature, date, and company; record method of signature (electronic or handwritten) for legal clarity.

Integration Notes

Reference related change orders, purchase orders, or scope exhibits to ensure contractual linkage between drawings and project documents.

Required Data and Key Fields

Document Title: Project and drawing name

Revision Number: Numeric or alpha code

Effective Date: MM/DD/YYYY

Responsible Party: Name and role

Signature Block: Signer and date

Attachment Index: Linked file names

Step-by-Step: Completing and Circulating an Add-on Drawing

Follow these sequential steps to create, validate, and distribute an add-on drawing while preserving version history and approvals.

01

Prepare Revision: Update sheet, mark revision number, and add a concise change summary.
02

Attach Supporting Files: Bundle specifications, photos, and related change orders as named attachments.
03

Assign Reviewers: Set a reviewer list and routing order for approvals.
04

Collect Signatures: Obtain signer authentication and record method and timestamp.

Configuring an Electronic Workflow for Drawing Addenda

A consistent workflow reduces signer friction and ensures each revision is reviewed and retained with an audit trail.

Field	Configuration
Template	Use a standard add-on drawing template with preplaced fields for metadata and approvals.
Conditional Fields	Show notarization or witness fields only when required by the document or jurisdiction.
Authentication	Require email confirmation or SMS code depending on signer risk level.
Routing Order	Define signer sequence and set reminders for overdue actions.

Where to Send or File the Final Add-on Drawing

Decide destination folders and recipients before circulation so the signed drawing is accessible to all stakeholders and linked to the contract record.

Project Repository: Store signed copies in the project document management system with version tags.
Contract File: Attach the signed addendum to the primary contract record in your contract repository.
Permitting Folder: Upload any permit-related revisions to the permitting subfolder for easy inspection.
Distribution List: Email or share links with stakeholders and archive distribution records.

Digital Signing and Integration Considerations

Choose a signing platform that supports required authentication, audit trails, and common file formats used for drawings.

File Formats: PDF, DOCX, and common CAD exports
Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
Authentication: Email, SMS, KBA, or advanced signer methods

Ensure the vendor supports secure storage (AES-256 at rest, TLS 1.2/1.3 in transit), audit trail export, and any required BAAs or regulatory attestations.

Typical Timelines and Processing Expectations

Establish internal SLA windows for review, response, and archival to avoid schedule drift and permit delays.

Issue to Review:

Submit for internal review within 2 business days

Review Cycle:

Allow 5 business days per technical reviewer

Approval Target:

Aim to obtain all approvals within 10 business days

Revision Turnaround:

Resolve minor comments within 7 days

Archival:

Archive signed addendum within 30 days of final approval

Common Preparation Mistakes to Avoid

Failing to include a clear revision number leads to multiple versions being used concurrently and construction errors.
Omitting scale or legend on revised sheets creates inconsistent measurements and requires on-site re-measurement.
Not specifying the signer’s authority (role/title) delays acceptance and may prompt repeated approvals.
Circulating unsigned or partially completed attachments breaks the audit trail and can invalidate approvals.

Risks When Add-on Drawings Are Incorrect or Missing

Approval Delays: Schedule impacts

Contract Disputes: Change order conflicts

Cost Overruns: Untracked scope increases

Permit Rejection: Incomplete exhibits

Data Breach Risk: Unsecured files

Recordkeeping Gaps: Compliance exposure

eSignature Vendor Comparison for Drawing Addenda

Comparing vendor pricing and key features helps select a platform that supports bulk workflows, audit trails, and any required compliance.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Real-World Examples of Add-on Drawing Use

These short examples show how organizations rely on signed addenda to keep projects on schedule and maintain compliance.

Martin Properties

Martin Properties used Project Management Add-on Drawings to process lease drawings and workflow approvals without in-person meetings.

On mobile and offline devices.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Xerox

Xerox integrated signed addenda with ERP workflows to automate approvals and recordkeeping.

Integration with NetSuite helped routing.
"airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite."

Practical Tips for Accurate and Efficient Add-on Drawings

Adopt consistent naming, clear metadata, and controlled routing to reduce signoff time and improve record reliability.

Use a Standard Template

Create a single add-on drawing template with fixed fields for revision number, scale, attachments, and an approval block so contributors supply consistent data and reviewers find information quickly.

Lock Finalized Sheets

Publish and lock a signed revision, then stamp or tag it as 'FINAL' to avoid accidental edits; keep editable copies only in draft folders.

Record Authentication Method

Always record how each signature was captured (electronic method, SMS code, RON session ID) to support enforceability and audit requests.

Maintain an Audit Log

Ensure every circulation, comment, and signature is retained in a tamper-evident audit trail to support dispute resolution and compliance reviews.

Frequently Asked Questions and Troubleshooting

Common questions about signing, notarization, and recordkeeping for Project Management Add-on Drawings are addressed below.

Need help? Contact support

Can add-on drawings be e-signed?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention are demonstrable.
When is notarization required?
Notarization is required only when the addendum functions as an instrument that state law or the contract demands notarization; check the underlying contract and applicable state rules.
Are remote online notarizations allowed?
Many states permit RON with identity proofing and recording; some states have unique rules or separate approval processes, so verify state notary guidance before using RON.
What if a signer’s name differs from ID?
Name mismatches can delay acceptance; use the signer’s legal name as it appears on government ID or include a documented explanation and corrective amendment.
How long should signed addenda be retained?
Retain signed drawings for the active contract term plus at least three years; industry rules may require longer retention, and HIPAA or tax rules impose specific periods.
Which eSignature features reduce risk?
Use platforms with robust audit trails, multi-factor signer authentication, tamper-evident storage (AES-256), and the option for a BAA when PHI is involved.

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