Can this addendum be signed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention to meet legal validity requirements.

Is notarization required for the addendum?

Not typically required for service or management addenda. Confirm state-specific requirements if the amendment affects real property or power-of-attorney-like authority; some jurisdictions require notarization for certain instruments.

Who must sign the addition proposal?

A person with contractual authority for each party should sign. Verify delegation-of-authority policies and capture printed name, title, and date to establish signer authority.

How do I correct an executed addendum?

Issue a written amendment or corrective addendum signed by the same authorized signers. Avoid unilateral edits to an executed document; preserve prior versions for audit purposes.

What supporting documents should be attached?

Attach referenced SOWs, revised schedules, budgets, and approvals. Maintain backups of communications that demonstrate intent and consent, particularly for consumer-facing agreements.

How long should I keep the executed addendum?

Retain for at least the contract term plus applicable statutory periods (e.g., IRS records 3 years under IRC §6501(a); HIPAA records 6 years under 45 CFR §164.530(j)); consult counsel for industry specifics.

Electronic Signature
Templates
Project Management
Project Management Addition Proposal

Project Management Addition Proposal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT ADDITION PROPOSAL

Project Identification

Project Title:

Project ID Client Name Service Provider Project Manager

Purpose and Reference

This Project Management Addition Proposal (the "Proposal") documents additional services, deliverables, timeline, and fees proposed to amend the existing Project Agreement dated between Client Name: and Service Provider: . The terms set forth below become effective upon execution by both parties.

Scope of Work

Addition Summary Detailed Scope (In-Scope) Out-of-Scope Items

Deliverables and Acceptance

The following deliverables shall be provided by Service Provider. Each deliverable will be subject to Client acceptance testing pursuant to the Acceptance Criteria and Acceptance Period set forth below.

Deliverable 1 — Title Description Acceptance Criteria

Due Date:

Deliverable 2 — Title Description Acceptance Criteria

Due Date:

Timeline and Milestones

Proposed Start Date: Proposed End Date:

Milestone 1

Milestone 1 Date:

Milestone 2

Milestone 2 Date:

Budget and Payment

Total Additional Cost Payment Schedule Expense Reimbursement

Change Order Process

Any changes to scope, schedule, or price arising from this Proposal shall be processed only by a written Change Order signed by authorized representatives of both parties. Change Orders will include a description of the change, impact on schedule, and any adjustment to compensation. Service Provider will not commence changed work until a Change Order is executed by Client.

Change Order Contact (Client) Change Order Contact (Provider)

Confidentiality

Both parties acknowledge that, in the course of performance, each may receive Confidential Information of the other. Each party shall hold Confidential Information in strict confidence and shall not disclose or use such information except as necessary to perform obligations under this Proposal. Confidential Information excludes information that is publicly known, independently developed, or rightfully received from a third party without restriction. These obligations survive termination of this Proposal for a period of three years.

Liability, Indemnity, and Insurance

Service Provider's liability for damages arising from performance of this Proposal shall be limited to direct damages up to the total additional fees paid under this Proposal. Neither party is liable for consequential, incidental, or punitive damages. Service Provider will maintain commercially reasonable insurance appropriate to the services provided and shall furnish certificates upon request.

Governing Law

This Proposal shall be governed by and construed in accordance with the laws of the jurisdiction indicated below, excluding conflicts of law principles. Parties submit to the exclusive jurisdiction of the courts located in that jurisdiction for any dispute arising under this Proposal.

Governing Law Jurisdiction

Assumptions and Dependencies

Acceptance Terms

Upon delivery of each deliverable, Client shall have days to perform acceptance testing and either provide a written acceptance or a written notice of non-conformity specifying the deficiencies. Failure to provide written notice within the acceptance period shall constitute deemed acceptance.

Acknowledgement

By signing below, each party acknowledges that it has the authority to bind the entity it represents, that this Proposal accurately describes the additional work to be performed, and that upon execution this Proposal amends the existing Project Agreement as provided herein.

Client Printed Name:

By:

Date:

Service Provider Printed Name:

By:

Date:

What the Project Management Addition Proposal Is

A Project Management Addition Proposal is a written amendment or addendum that defines new or expanded project management services, responsibilities, deliverables, schedule adjustments, and compensation for an existing contract or procurement. It frames the scope of added management tasks, clarifies milestones and acceptance criteria, and records any changes to budget, timeline, or reporting structure so both parties have an auditable agreement for implementation and future reference.

Why a Clear Addition Proposal Matters

A concise addition proposal reduces disputes by documenting scope, deliverables, and compensation changes; it protects both parties, speeds approvals, and creates a clear record for invoicing, audits, and regulatory review.

Who Typically Prepares or Reviews This Proposal

Teams and individuals commonly involved in drafting, approving, or receiving a Project Management Addition Proposal.

Project Managers and PMO staff who define scope, milestones, and acceptance criteria for added management services.
Procurement, Contracts, and Legal personnel who review terms, budgets, and compliance implications before approval.
Client stakeholders and department heads who confirm scope alignment, budget availability, and implementation timing.

Clear role assignment up front reduces approval loops and ensures the right signers and approvers are engaged.

Essential Elements to Include in a Professional Addition Proposal

A complete addition proposal groups the change in scope, responsibilities, schedule, budget, acceptance, and signature details into clear sections that reference the original contract and any affected exhibits.

Reference

Cite the original contract and specific sections being amended; include contract number, effective date, and any related exhibits or SOWs.

Scope

Describe added project management tasks, deliverables, reporting cadence, and exclusions so responsibilities are unambiguous and measurable.

Schedule

List milestone dates, critical path items, delivery acceptance windows, and any interim review checkpoints with explicit deadlines.

Compensation

State fixed fees, rate sheets, milestones tied to payments, invoicing frequency, and expense reimbursement rules.

Acceptance

Define acceptance criteria, testing or review processes, remedy periods, and who signs off on completed deliverables.

Signatures

Include authorized signatory blocks for all parties, with printed name, title, date, and a clear statement that this document amends the original agreement.

Step-by-Step: Completing and Approving the Addition Proposal

Follow these core steps to prepare, review, and finalize the addition proposal with minimum friction.

01

Draft the Addendum: Populate all fields and reference the original contract.
02

Internal Review: Route to legal, finance, and PMO for approval.
03

Signatures: Collect signatures from authorized representatives.
04

Distribute and File: Share executed copies and update contract repository.

Configure the Online Workflow for eSubmission

Set up fields, authentication, routing, and notifications so the addendum collects required data and signatures in order.

Field	Configuration
Signing Order	Sequential or parallel signer order
Authentication	Email, SMS code, or stronger KBA
Conditional Fields	Show fields based on role or checkbox
Notifications	Email reminders and completion CCs

Typical Routing and Submission Flow

A standard eSubmission flow moves the addendum from drafter to approvers and then to signers, with an audit trail captured at each step.

Draft: Uploader sets fields and attachments.
Review: Legal and finance approve changes.
Sign: Authorized parties apply eSignatures.
Archive: Store executed copy in contract repository.

Technical Considerations for Digital Completion

Confirm platform support for required file types, authentication, and integration with your document repository before routing.

Integrations: CRM, ERP, and cloud storage
File Types: PDF, DOCX, and metadata-friendly formats
Authentication Methods: Email, SMS, or multi-factor

Select an eSignature platform that supports audit trails, conditional fields, and the integrations required for your records and workflow.

Typical eSignature Pricing and Feature Comparison

Basic pricing and common feature availability across leading eSignature vendors. signNow is listed first per platform comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (Business Premium)	Varies	Varies	Varies	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and Compliance Features to Verify

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Tamper-evident logs with timestamps and IP addresses

Certifications: SOC 2 Type II, ISO 27001, PCI DSS

Regulatory Compliance: ESIGN, UETA, 21 CFR Part 11 supported

HIPAA Support: BAA available for covered entities

Accessibility: WCAG 2.0 Level AA compliance

Potential Legal and Operational Risks

Invalid Signature: Risk of legal challenge if intent or authentication is insufficient

Scope Ambiguity: Leads to disputes and scope creep

Delayed Payments: Late approvals can delay milestone invoices

Missing Authority: Unsigned or unauthorized signers can void actions

Regulatory Exposure: Noncompliance with HIPAA or sector rules

Record Loss: Insufficient retention may weaken defenses

Common Mistakes to Avoid

Vague scope language that fails to describe deliverables, causing differing expectations between parties and rework.
Omitting explicit payment triggers tied to milestones, which creates disputes over when invoices are payable and accepted.
Routing to the wrong approver or a person without signature authority, delaying execution and invalidating approvals.
Failing to attach or reference required exhibits, SOWs, or change orders that provide essential technical or commercial details.

Practical Best Practices for Reliable Execution

Apply these practical controls to reduce negotiation time and protect contractual rights when issuing a Project Management Addition Proposal.

Draft clear change in scope

Define tasks, deliverables, and exclusions in measurable terms. Use acceptance criteria and examples so reviewers and signers can objectively verify completion before payment.

Specify compensation and payment mechanics

Tie payments to milestones and include invoicing instructions, required backup, payment terms, and late-payment remedies to avoid downstream disputes.

Confirm signer authority and roles

Verify signatory authority against internal delegation policies. Require printed name, title, and corporate authorization language to prevent claims of unauthorized amendments.

Preserve versions and audit trail

Store draft, reviewed, and final executed copies with a tamper-evident audit trail. Record who approved each change and when to support audits or disputes.

Illustrative Examples from Real Implementations

These short case notes show how organizations applied addition proposals to speed approvals and maintain compliance.

Martin Properties (Real Estate)

Tim Martin’s team moved leasing and tenant-fit PM duties online to reduce in-person handoffs.

Added PM scope tied to lease finish milestones.
Executed addenda matched invoices to milestone acceptance, shortened processing time, and preserved a searchable audit trail for later disputes and compliance checks.

Tech Data (Enterprise IT)

Tech Data used structured addenda to formalize PM responsibilities during product deployments.

Clarified deliverables and payments by milestone.
The approach reduced approval cycles, improved internal tracking, and made it easier to reconcile vendor invoices against agreed milestones.

Typical Deadlines and Timing Expectations

These common timing targets help set expectations for drafting, approval, signature, and related invoicing events.

Execution Deadline:

Sign before work begins or within agreed onboarding window.

Internal Review Window:

Allow 5–10 business days for legal and finance review.

Invoice Submission:

Submit invoices within 30 days of milestone acceptance.

Document Filing:

Archive executed addendum immediately in contract repository.

Retention Start:

Retention periods begin on the effective date of the amendment.

Key Milestones from Proposal to Implementation

A compact sequence of milestones clarifies the lifecycle from issuance to project start.

01

Proposal Issued

Drafter circulates the proposed amendment to stakeholders.

02

Review and Approval

Legal, finance, and PMO confirm terms and budget.

03

Execution

Authorized parties sign the amendment and date it.

04

Project Start

Work begins per the effective date and milestones.

Frequently Asked Questions

Answers to common questions about validity, notarization, signatory authority, and recordkeeping for Project Management Addition Proposals.

Need help? Contact support

Can this addendum be signed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention to meet legal validity requirements.
Is notarization required for the addendum?
Not typically required for service or management addenda. Confirm state-specific requirements if the amendment affects real property or power-of-attorney-like authority; some jurisdictions require notarization for certain instruments.
Who must sign the addition proposal?
A person with contractual authority for each party should sign. Verify delegation-of-authority policies and capture printed name, title, and date to establish signer authority.
How do I correct an executed addendum?
Issue a written amendment or corrective addendum signed by the same authorized signers. Avoid unilateral edits to an executed document; preserve prior versions for audit purposes.
What supporting documents should be attached?
Attach referenced SOWs, revised schedules, budgets, and approvals. Maintain backups of communications that demonstrate intent and consent, particularly for consumer-facing agreements.
How long should I keep the executed addendum?
Retain for at least the contract term plus applicable statutory periods (e.g., IRS records 3 years under IRC §6501(a); HIPAA records 6 years under 45 CFR §164.530(j)); consult counsel for industry specifics.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now