Can this request be signed electronically?

Yes. Electronic signatures satisfy intent and consent elements for business transactions under U.S. e‑signature law; ensure the signer follows your organization’s authentication and retention requirements.

Is notarization required for change orders?

Not usually for internal project requests, but if the change alters a recorded contract or deed, state-specific notarization or witness rules may apply; confirm with legal counsel.

Who can approve high-cost changes?

Approval authority typically follows delegated limits in the organization’s procurement policy; include finance and contract owners for material budget impacts.

How do I revise a submitted request?

Submit an amended request referencing the original ID, highlight revisions, and route it through the same approval chain; track both versions in the project record.

What supporting documents should I attach?

Attach vendor quotes, revised schedules, technical specs, and any regulatory approvals that show scope, cost, and acceptance criteria clearly.

How long before work can begin after approval?

Work generally begins after final signature and baseline update; minor requests may start within days, while contract amendments can take several weeks.

Electronic Signature
Templates
Project Management
Project Management Additional Job Request

Project Management Additional Job Request

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Project Management Additional Job Request

Project Identification

Project Title Project ID

Client Name

Service Provider

Project Manager

Request Number

Request Date: Requested By: Contact:

Description of Additional Work (Scope)

Provide a detailed description of the additional job requested. Include objectives, technical requirements, and any assumptions relied upon by the Service Provider.

Out-of-Scope Items (if any)

Deliverables and Acceptance Criteria

List each deliverable below with specific acceptance criteria against which the Client will validate completion.

Deliverable 1 Deliverable 2

Timeline and Milestones

Proposed Start Date: Projected Completion Date:

Milestone 1

Due Date: Owner:

Milestone 2

Due Date: Owner:

Budget, Pricing and Payment

Estimated Total Cost (USD):

Cost Breakdown Proposed Payment Schedule

Will this request require a formal change order to the Master Agreement? Yes No

Impact Assessment

Schedule Impact Cost Impact Other Project Impacts

Change Order Procedure and Authorization

By submitting this Additional Job Request, the Requester and Service Provider acknowledge that any additional work will be governed by the existing master services agreement between the parties, except as expressly modified by a written change order signed by authorized representatives of both parties. The Service Provider shall not commence additional billable work under this request until a duly authorized signature is obtained below or a separate change order is executed.

Required Approvals

Confidentiality, Warranty and Liability

Confidentiality: All non-public information disclosed in connection with this Additional Job Request shall be treated as Confidential Information in accordance with the confidentiality provisions of the controlling agreement. The receiving party shall not disclose Confidential Information except as required by law or with prior written consent.

Warranty and Liability: Service Provider warrants that the additional work will be performed in a professional manner consistent with industry standards. Except as expressly provided, Service Provider's liability for claims arising from this additional work shall be limited to direct damages not to exceed the amount paid under this request. Neither party shall be liable for consequential or incidental damages.

Governing Law

Certification: By signing below, each signatory represents and warrants that they are authorized to bind their respective party to the terms herein, that the information provided in this request is true and complete to the best of their knowledge, and that the parties agree to proceed with the additional work subject to the terms of this request and the controlling agreement.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Additional Job Request Is

The Project Management Additional Job Request is a written change-order or scope-addition document used to propose, approve, and record an extra task, work package, or deliverable added to an existing project. It captures the requester, impacted workstream, estimated cost and timeline adjustments, acceptance criteria, and required approvals so the project budget, schedule, and resource plan are updated consistently.

Why this document matters for controlled scope changes

A formal Additional Job Request preserves decision history, minimizes disputes, and creates an auditable trail of approvals for budget and schedule changes. It supports governance, stakeholder alignment, and accurate invoicing when scope or resourcing changes after contract award or baseline sign-off.

Who typically completes and reviews these requests

Signatures from authorized approvers finalize the request and trigger updates to project controls and procurement systems.

Project Manager — Prepares the request, estimates effort, and routes for approvals.
Requesting Stakeholder — Submits scope details, business justification, and expected outcomes.
Finance or PMO Approver — Reviews cost impact, verifies budget availability, and signs off.

Core components to include in a professional request

A complete form keeps approvals, scope, schedule, cost, risk, and deliverable acceptance explicit so downstream teams can act without ambiguity.

Request Header

Include request ID, related project name, original contract or PO reference, and the requester’s department to tie the change to the baseline.

Scope Description

Provide a concise but specific description of the additional work, deliverables, boundaries, and any exclusions so implementation teams know exactly what was authorized.

Cost Estimate

Present a clear cost breakdown (labor, materials, subcontractor, contingency) and state whether it is an estimate or fixed-price figure for invoicing.

Schedule Impact

Describe schedule changes with new milestone dates, total extension days, and critical-path impact so project timelines can be rebaselined.

Approval Block

List required approvers by role, signature fields, and any delegation limits so routing meets procurement and governance rules.

Acceptance Criteria

Define measurable acceptance tests, deliverable formats, and sign-off conditions to reduce scope creep and payment disputes.

Step-by-step: completing and routing the request

Follow these steps to prepare, approve, and implement an Additional Job Request reliably.

01

Draft Request: Complete form with scope, cost, and schedule info.
02

Attach Documents: Upload specs, drawings, or vendor quotes.
03

Route for Approval: Send to PMO, finance, and contract owner.
04

Record Outcome: Update project baseline and archive executed request.

How to configure the online workflow

Configure routing, notification, and field rules so the request moves automatically through review and approval.

Field	Configuration
Auto-Routing Rule	Route to PMO when cost exceeds $5,000
Notification Setting	Email alerts to approvers on submission
Conditional Fields	Show vendor-cost fields when external work selected
Retention Policy	Archive approved requests after project close

Typical submission and processing flow

A clear flow reduces handoffs and helps stakeholders track status.

Submit Request: Requester completes and sends the form.
Initial Review: PM checks scope and feasibility.
Financial Review: Finance verifies budget and codes.
Final Approval: Authorized approver signs and records decision.

Digital signing and integration considerations

Ensure the chosen platform supports audit trails, role-based routing, and the organization’s security requirements before enabling eSubmission.

File Formats: PDF, DOCX, and scanned images supported
Authentication: Email or SMS codes for signer verification
Integrations: Works with CRM, ERP, and cloud storage

Typical timelines and processing expectations

Expect different lead times depending on cost, approvals required, and whether external vendors are engaged.

Minor Changes:

1–5 business days for PM and finance approval

Moderate Changes:

5–15 business days if vendor quotes needed

Major Changes:

Several weeks when contract amendments are required

Expedited Requests:

Same-day review possible with explicit executive approval

Implementation Start:

Begins after final sign-off and baseline update

Common mistakes that delay approval

Incomplete scope descriptions that leave deliverables ambiguous and require clarification from technical teams, prolonging review.
Missing cost breakdowns that prevent finance from verifying budget impact and require supplemental vendor quotes or estimates.
Routing to the wrong approver or failing to include delegated authority limits, resulting in returned or rejected requests.
Attaching unversioned documents or outdated drawings that create confusion about which specs the work must satisfy.

Risks and consequences of incorrect requests

Scope Creep: Uncontrolled additions increase cost and timeline

Payment Disputes: Vague deliverables can delay invoicing

Regulatory Noncompliance: Incorrect records risk audit findings

Contract Breach: Unauthorized work may violate contract terms

Resource Conflicts: Unscheduled tasks disrupt other workstreams

Data Inaccuracy: Wrong coding results in budget misallocation

eSignature pricing snapshot for processing Additional Job Requests

Compare starting prices and core features relevant to processing and approving Additional Job Requests; signNow appears first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	No cap	No cap	No cap

Frequently asked questions and troubleshooting

Answers to common questions about signing, notarization, approvals, and updates for the Additional Job Request form.

Need help? Contact support

Can this request be signed electronically?
Yes. Electronic signatures satisfy intent and consent elements for business transactions under U.S. e‑signature law; ensure the signer follows your organization’s authentication and retention requirements.
Is notarization required for change orders?
Not usually for internal project requests, but if the change alters a recorded contract or deed, state-specific notarization or witness rules may apply; confirm with legal counsel.
Who can approve high-cost changes?
Approval authority typically follows delegated limits in the organization’s procurement policy; include finance and contract owners for material budget impacts.
How do I revise a submitted request?
Submit an amended request referencing the original ID, highlight revisions, and route it through the same approval chain; track both versions in the project record.
What supporting documents should I attach?
Attach vendor quotes, revised schedules, technical specs, and any regulatory approvals that show scope, cost, and acceptance criteria clearly.
How long before work can begin after approval?
Work generally begins after final signature and baseline update; minor requests may start within days, while contract amendments can take several weeks.

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