Can an Additional Units amendment be signed electronically?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures are valid if the parties demonstrate intent, consent, attribution, and retention capability.

Is notarization required for these amendments?

Not usually required for ordinary contract modifications, but certain jurisdictions or specific transaction types (real estate, deed amendments) may require a notarized acknowledgement or RON session.

What happens if the signer name differs from payroll or tax records?

Mismatched names can delay payment and tax reporting; ensure printed name matches legal entity records or include a corporate officer line with authorized signer details.

How should I store executed amendments?

Store tamper-evident PDFs with audit trails in your document management system for the retention period tied to the contract and applicable regulations.

When should I involve legal counsel?

Engage counsel for high-value changes, ambiguous scope disputes, or when changes affect indemnity, insurance, or regulatory compliance.

Can I revert or cancel an Additional Units amendment?

Yes, but revocation should follow contract change management: draft a written cancellation or corrective amendment signed by all original approvers and record it with the contract file.

Electronic Signature
Templates
Project Management
Project Management Additional Units

Project Management Additional Units

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT ADDITIONAL UNITS

Project Identification

Project Title:

Project ID: Effective Date of Additional Units:

Client Client Contact Service Provider Project Manager (Provider)

Scope of Additional Units

Purpose: These Additional Units constitute an amendment to the existing Project Scope and describe work, materials, and associated obligations that are not included in the original agreement unless expressly stated below.

Detailed Description of Additional Units Out-of-Scope Items (if any) Reason for Addition

Additional Units — Itemization

Provide a clear, itemized description of each additional unit to be performed or supplied. Each line must include acceptance criteria and associated cost.

Unit 1 — Description

Unit 1 — Acceptance Criteria

Unit 2 — Description

Unit 2 — Acceptance Criteria

Unit 3 — Description

Unit 3 — Acceptance Criteria

Deliverables and Acceptance

Deliverables specified in this Additional Units document will be accepted only when they satisfy the acceptance criteria set forth for each unit and when the Client issues written acceptance in accordance with the Acceptance Procedure below.

Deliverables (summary) Acceptance Procedure

Timeline

Proposed schedule for completion of Additional Units. Dates are estimates and subject to change only by written amendment signed by both parties.

Start Date

End Date

Milestones (description and target date)

Budget and Payment

The charges for the Additional Units set forth below shall be billed and payable in accordance with the payment schedule. All amounts are exclusive of applicable taxes unless otherwise stated.

Total Additional Cost Payment Schedule Invoicing Terms

Change Order Process

Any modification to scope, schedule, or price attributable to these Additional Units must be made by written Change Order executed by authorized representatives of both parties prior to commencement of the changed work. Emergency work that must proceed before formal execution requires written e-mail or other documented authorization and shall be followed by a formal Change Order.

Change Order Approval Authority Standard Change Order Rates (if applicable)

Confidentiality

Each party shall maintain in confidence all Confidential Information disclosed by the other party in connection with the Additional Units and shall not disclose such information except to personnel who have a need to know and who are bound by confidentiality obligations no less stringent than those set forth herein. Confidential Information does not include information that is publicly known without breach of this agreement or is independently developed by the receiving party.

Confidential Treatment Required: Yes

Warranties, Liability, and Governing Law

The Service Provider warrants that the Additional Units will be provided in a professional manner consistent with prevailing industry standards. EXCEPT AS EXPRESSLY SET FORTH HEREIN, NO OTHER WARRANTIES ARE MADE. Liability for direct damages arising from the Additional Units shall be limited to the total fees paid for the Additional Units; neither party shall be liable for consequential, incidental, or punitive damages except in cases of willful misconduct or gross negligence.

Governing Law: This Additional Units document shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

Miscellaneous

Integration; Amendment: This document and the existing project agreement, read together, constitute the entire understanding with respect to the Additional Units. Any amendment must be in writing and signed by authorized representatives of both parties.

Additional Terms or Notes

Client

Printed Name:

By:

Date:

Service Provider

Printed Name:

By:

Date:

What Project Management Additional Units Are and when they matter

A Project Management Additional Units document records agreed changes to the scope, quantity, or scheduling of project units after the primary contract is in effect. It formalizes added labor, materials, or deliverables as discrete line items, ties those changes to pricing and timelines, and creates an enforceable amendment or supplement to the original project agreement. For contractors, owners, and project managers, the document clarifies responsibilities, calculates additional compensation, and preserves an audit trail for billing, permitting, and compliance purposes.

Why a clear Additional Units document reduces disputes

Using a Project Management Additional Units form creates a precise record of scope changes, pricing adjustments, and timing impacts so all parties share the same expectations. Clear amendments reduce payment disputes and support accurate invoicing, permitting, and closeout.

Who prepares and who signs Project Management Additional Units

Typical creators include project managers, contract administrators, general contractors, or vendors who detect the need for additional units or scope changes during execution.

Owner representatives and facilities managers who must authorize added units and accept cost/time impacts.
Prime contractors and subcontractors documenting approved extra work, quantities, or materials for billing.
Procurement or finance teams validating budget adjustments, change orders, and payment terms.

Each signer should have the authority to bind their organization; include job title and company affiliation in the signature block to avoid later challenges.

Essential sections every professional Additional Units document should include

A well-structured Project Management Additional Units document groups information so reviewers can verify authorization, cost impact, schedule effect, and acceptance criteria at a glance.

Unit Description

Clear description of the additional unit or item being added, including measurements and specifications.

Quantity and Rate

Exact quantity, unit of measure, unit rate, and computed line total or formula.

Effective Date

Date the additional unit becomes effective and any milestone associations.

Schedule Impact

Statement of any change to deadlines, milestones, or delivery windows.

Authorization

Signature blocks, printed names, titles, and date fields for all approving parties.

Reference Documents

Linking to original contract clause, change order number, drawings, or PO for traceability.

Step-by-step: complete and finalize an Additional Units amendment

Follow these four practical steps to prepare, approve, and record additional units in a single workflow.

01

Draft the Amendment: Describe units, quantities, rates, and effective date; reference original contract.
02

Internal Review: Obtain cost and schedule review from finance and planning teams.
03

Obtain Approval: Secure authorized signatures from owner and contractor representatives.
04

Record and Distribute: Attach to contract files, update budget and schedule, and circulate executed copies.

Common online workflow settings for digital completion

Configure these settings when digitizing the Additional Units process to ensure consistent routing and authentication.

Field	Configuration
Signing Order	Sequential or parallel routing based on approver hierarchy
Authentication	Email link with optional SMS code or knowledge-based verification
Notifications	Automatic reminders and completion notices to signers
Document Retention	Enable secure storage and downloadable PDF with audit trail

Where to send executed Additional Units and how to route them

After execution, route copies to internal stakeholders and update core systems so financial and schedule records remain aligned.

Project File: Primary contract folder or document management system for long-term retention
Finance: Accounts payable or billing to trigger invoicing or change order credits
Scheduling: Project schedule owner to adjust workplan and milestones
Procurement: Purchase order or vendor records updated to reflect added units

Digital signing and file format considerations

Choose a platform that supports secure PDFs, audit trails, and the authentication level your organization requires.

File Formats: PDF, DOCX accepted; final executed copy should be PDF for stability
Authentication Options: Email link, SMS code, or advanced signer verification as needed
Integrations: CRM, ERP, and project systems such as NetSuite, Salesforce, or Procore

Ensure the chosen platform can export a tamper-evident PDF with an audit trail and integrate with your document repository for automated indexing and retention.

Timing, deadlines, and expectations for processing Additional Units

Time-sensitive handling avoids payment and schedule disputes; establish internal SLAs for review, approval, and update of project records.

Internal Review SLA:

5–10 business days for cost and schedule validation

Owner Approval:

7–14 business days depending on authorization limits

Invoice Submission:

Submit within 30 days of execution unless contract specifies otherwise

Schedule Update:

Update the master schedule within one reporting cycle

Record Filing:

File executed amendment with project records immediately upon completion

Common preparation mistakes to avoid

Vague unit descriptions that leave interpretation to later dispute and cost overruns.
Mismatched contract references that fail to link the amendment to the correct base agreement.
Missing approver authority, such as signatures by personnel without delegated signing power.
Failing to update schedule and budget records, causing tracking and payment mismatches.

Consequences and legal risks of incorrect Additional Units documentation

Payment Disputes: Late or reduced payments

Contract Breach: Potential claims for nonperformance

Regulatory Noncompliance: Permitting or audit issues

Tax Reporting Errors: Incorrect invoicing or classification

Insurance Gaps: Coverage disputes for unapproved scope

Statute of Limitations: Delays may affect contractual remedy rights

Typical eSignature vendor pricing and feature snapshot for signing Additional Units

Compare per-user pricing and key capabilities that affect high-volume or regulated workflows; signNow is listed first for parity with other market options.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	No	No
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA)	Yes (BAA)	Yes (BAA)	No	No

Real scenarios showing how Additional Units are used

These anonymized examples illustrate typical approvals and traceability practices used in live projects.

General Contractor Example

A contractor documents 100 additional linear feet of piping required after site conditions changed

Approval included updated unit price and schedule impact
The executed amendment was attached to the contract, updated in the schedule, and the project was invoiced without dispute because authority and calculation were clear.

Owner-Funded Change

An owner requested three additional equipment units mid-project due to scope expansion

The procurement team issued a supplemental PO and priced units via the Additional Units form
Signatures from procurement and the vendor were retained and logged in the project repository for audit and payout.

Practical tips for accurate, efficient Additional Units processing

Adopt consistent drafting, approval, and storage habits to reduce friction and audit exposures.

Use Standard Templates

Standardized language reduces negotiation time and ensures all required fields are completed uniformly.

Require Approver Authority

Include printed name and title; cross-check signing authority against delegation schedules.

Capture Evidence

Attach drawings, change order references, or field acceptance photos to substantiate the unit addition.

Automate Routing

Use automated workflows to enforce review SLAs and capture the audit trail for compliance.

Key information and metadata to record for every amendment

Document ID: Unique identifier for tracking

Effective Date: MM/DD/YYYY format

Authorizing Party: Name and title of approver

Line Item ID: Reference to parent contract schedule

Version History: Revision number and timestamp

Audit Trail: Signer IP, timestamp, and actions

Common questions when using Project Management Additional Units

Answers to frequent issues and practical troubleshooting tips for drafting, signing, and storing additional unit amendments.

Need help? Contact support

Can an Additional Units amendment be signed electronically?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures are valid if the parties demonstrate intent, consent, attribution, and retention capability.
Is notarization required for these amendments?
Not usually required for ordinary contract modifications, but certain jurisdictions or specific transaction types (real estate, deed amendments) may require a notarized acknowledgement or RON session.
What happens if the signer name differs from payroll or tax records?
Mismatched names can delay payment and tax reporting; ensure printed name matches legal entity records or include a corporate officer line with authorized signer details.
How should I store executed amendments?
Store tamper-evident PDFs with audit trails in your document management system for the retention period tied to the contract and applicable regulations.
When should I involve legal counsel?
Engage counsel for high-value changes, ambiguous scope disputes, or when changes affect indemnity, insurance, or regulatory compliance.
Can I revert or cancel an Additional Units amendment?
Yes, but revocation should follow contract change management: draft a written cancellation or corrective amendment signed by all original approvers and record it with the contract file.

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