What if an approver is missing?

If a required approver is omitted, the workflow may pause. Update the request with the correct approver or add a delegate and document the reason in the request history to maintain an auditable trail.

Can I use an electronic signature?

Yes; under the ESIGN Act (15 U.S.C. §7001) and UETA, electronic signatures are legally valid for most transactions unless an exception applies, but consumer-facing financial or health records may require specific disclosures.

Is notarization required?

Most Arc Requests do not require notarization. If the request results in legal conveyances or contracts that require notarization in certain states, follow the state's notary rules and witness requirements.

How do I attach supporting documents?

Attach PDFs, DOCX, and images through the upload field. Ensure filenames and descriptions clearly identify the content for reviewers and auditors.

How long will approval take?

Timing varies by approval chain; typical intake-to-decision ranges from 3 to 15 business days depending on complexity and required reviews.

How do I amend a submitted request?

If changes are needed after submission, submit a revision note or a new version referencing the original request ID and record the reason for the amendment to preserve the audit trail.

Electronic Signature
Templates
Project Management
Project Management Arc Request

Project Management Arc Request

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Project Management Arc Request

Project Identification

Project Title Project ID Client Name Service Provider Project Manager (Service Provider)

Request Date: ARC Reference Number:

ARC Request Summary

This ARC (Architecture Review and Change) Request initiates formal review and authorization for the proposed change described below. Submission of this request obligates the submitting party to cooperate with impact analysis, acceptance testing, and any resulting change order procedures. The requester certifies that the information provided is accurate to the best of their knowledge.

Type of ARC (select all that apply)

Architectural change impacting solution design
Integration or interface change
Scope expansion or reduction
Other (describe in request details)

Scope of Work

Summary of Proposed Change Detailed Scope (What will be delivered) Out-of-Scope Items

Deliverables and Acceptance Criteria

List each deliverable affected by this ARC and concise acceptance criteria that will be used to verify completion.

Deliverable 1 Acceptance Criteria 1 Deliverable 2 Acceptance Criteria 2

Timeline and Milestones

Proposed Start Date: Proposed End Date:

Milestone 1

Target Date:

Milestone 2

Target Date:

Budget and Payment

Total Estimated Cost Impact (labor, materials, third-party fees):

Payment Schedule / Invoicing Terms Estimated Additional Change Order Costs

Impact Analysis

Provide an honest assessment of impacts to schedule, budget, quality, resources, and downstream dependencies. Incomplete or inaccurate impact analysis may be grounds for rejection or delayed approval.

Schedule Impact Budget Impact Resource & Operational Impact

Change Order Process Acknowledgement

If this ARC is approved, the parties will execute a formal written change order describing scope, price, schedule, and acceptance criteria. Approval of this ARC does not constitute authorization to commence chargeable work until a change order is executed or written approval is provided by the Client per the prevailing contract.

I acknowledge and agree to the change order process and the requirement for a signed change order prior to commencement of chargeable work.

Confidentiality and Intellectual Property

All information exchanged in connection with this ARC Request shall be treated as Confidential Information under the existing contract between the parties. Intellectual property rights shall remain subject to the terms of the parties' master agreement. Any new deliverable that constitutes work-for-hire or assigns intellectual property shall be expressly documented in any executed change order.

Governing Law

This ARC Request and any resulting change order shall be governed by the substantive laws of the governing jurisdiction designated in the underlying contract between the parties. Where no governing jurisdiction is specified in that contract, the laws of the state designated by the Client shall apply.

Attachments and Supporting Documents

List attached artifacts (e.g., diagrams, requirements, test plans). Attachments are considered part of this request and will be reviewed as part of the approval process.

Approvals (For Review Use)

ARC Review outcome will be recorded by the Reviewer. This section is intended to capture initial disposition. Final approval requires signature of authorized representatives per the contract.

Reviewer Name

Review Decision: Approved Deferred - requires additional information Rejected

Reviewer Comments

Client

Party Label:

By:

Date:

Service Provider

Party Label:

By:

Date:

What the Project Management Arc Request Is

The Project Management Arc Request is an internal project initiation and authorization form used to document scope, objectives, resources, and approvals for a new project arc or major phase. It captures project metadata, business justification, high-level schedule, budget estimates, required stakeholders, and required risk approvals so teams can review, prioritize, and route work. The form is commonly used by PMOs and sponsoring managers to ensure consistent intake, facilitate resource allocation, and create an auditable record of decisions and commitments across project lifecycles.

Why a Standardized Arc Request Matters

A consistent Project Management Arc Request reduces ambiguity, speeds triage and prioritization, and creates a single source of truth for approvals and audit trails. Well-structured requests improve resource planning and make compliance with internal controls and external regulations easier to demonstrate.

Who typically completes and reviews this request

Teams and roles that create or review Arc Requests vary by organization; this summary highlights the most common participants.

Project managers and project leads submitting initiation details, schedules, and resource estimates for review.
Business sponsors and portfolio managers who evaluate strategic alignment, budget impact, and priority.
Procurement, IT, security, and compliance reviewers who confirm feasibility, costs, and regulatory requirements.

Clear role definitions reduce back-and-forth during review and help route the request to the appropriate approvers quickly.

Core sections to include in a professional Arc Request

A complete Project Management Arc Request contains discrete sections so reviewers can evaluate priority, cost, schedule, and risk without consulting attachments. Organize the form logically to streamline approvals and enable automated routing.

Project Summary

One-paragraph objective and expected outcomes to clarify purpose for approvers and stakeholders.

Scope & Deliverables

Clear boundaries and a list of deliverables to avoid scope creep and guide execution planning.

Schedule Overview

High-level milestones, target start and end dates, and any critical dependency timelines.

Budget Estimate

Initial cost estimate, funding source, and any anticipated recurring costs or savings.

Resources & Roles

Staffing requirements, key stakeholders, and third-party vendors or contractors involved.

Risk & Compliance

Known risks, required approvals (security, legal, procurement), and regulatory considerations.

Step-by-step: Completing and routing the Arc Request

Follow these steps in sequence to prepare, submit, and track the Project Management Arc Request through approval stages.

01

Draft Request: Complete all fields and attach supporting documents.
02

Internal Review: Obtain sponsor and technical lead sign-off before submission.
03

Submit for Approval: Route to the PMO or workflow queue for formal review.
04

Record Decision: Capture approval outcome, assigned project ID, and next steps.

Configuring an online workflow for Arc Requests

Set up an automated intake and approval workflow to minimize manual handoffs and improve traceability.

Field	Configuration
Approval Order	Sequential or parallel reviewers based on budget thresholds
Notifications	Email and in-app alerts for pending approvals
Attachments	Allow PDF, DOCX, and image uploads for supporting materials
Conditional Routing	Route to procurement if budget exceeds threshold

Where to send the request and how it moves through your organization

Understand the typical routing path to anticipate reviewer actions and timeline expectations.

Submit to PMO: Sender uploads request and assigns required reviewers.
Technical Review: Engineering or IT validates feasibility and dependencies.
Finance Review: Budget owner confirms funding and cost-center allocation.
Final Approval: Sponsor or portfolio manager issues formal approval or rejection.

Distribution channels and platform needs

Choose delivery methods and integrations that match internal systems and security requirements.

Email & Links: Send via secure email with signing links or share protected links for guest signers.
Integrations: Connect to Microsoft 365, Google Workspace, Jira, or NetSuite for automated record updates.
File Formats: Support for PDF and DOCX is essential for consistent rendering.

Ensure the selected platform supports required authentication and audit trails to meet internal and regulatory controls.

Security and compliance basics for handling Arc Requests

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Audit Trail: Timestamps, IP, and action logs captured

Authentication: Email, SMS, or advanced signer verification

Certifications: SOC 2 Type II, ISO 27001 available

HIPAA: BAA available when handling PHI

ESIGN & UETA: Compliant for legal e-signature validity

Common mistakes to avoid when preparing a request

Leaving required approvers off the routing list, which causes delays.
Entering unclear deliverables that lead to scope misunderstandings.
Missing budget classification or cost-center codes that stall finance review.
Uploading unreadable attachments or unsupported file types.

Risks and compliance consequences

Procurement Delay: Missed contracts

Budget Overruns: Unvouched spending

Audit Findings: Recordkeeping gaps

Security Exposure: Unauthorized access

Regulatory Breach: HIPAA or finance violations

Contractual Risk: Ambiguous obligations

Representative examples of Arc Request use

Real-world examples show how organizations structure requests to match approval needs and compliance controls.

Optica Ventures — Internal Tooling

A PMO submitted a concise Arc Request to replace legacy reporting

budget estimate $45,000 and 3 month schedule
The standardized request enabled stakeholders to approve funding within two weeks and provided an audit trail for procurement and accounting.

Martin Properties — Lease Projects

A real estate team used the Arc Request to authorize leasehold improvements

included site safety and subcontractor list
Including those attachments reduced contractor onboarding time and ensured compliance with local permitting.

Who can sign and authorize this request

Project Sponsor

Typically an executive or budget owner with authority to commit funds and approve scope. The sponsor must be clearly identified so finance and procurement know who authorized the spend; substitute signers require documented delegation.

Project Manager

Responsible for submitting the request and attesting that the scope, schedule, and resource needs are accurate. The PM signs to confirm operational readiness and often accepts responsibility for project delivery.

Typical timing and processing expectations

Allow realistic review windows and account for conditional routing when planning submission deadlines.

Initial Routing:

1–3 business days for PMO intake

Technical Review:

3–7 business days subject to availability

Finance Approval:

5–10 business days for budget validation

Final Decision:

Up to 15 business days for high-value items

Expedited Requests:

Shortened timeline with documented sponsor justification

Comparing electronic vs digital signatures for Arc Requests

Choose the signature type that meets your legal and regulatory needs: simple electronic signatures are often sufficient, while some records may require cryptographic digital signatures.

Criteria	Electronic Signature	Digital Signature
Definition	broad, intent-based	pki-based cryptographic
Use Cases	internal approvals, low-risk	regulatory or high-assurance
Non-repudiation	audit trail based	certificate-based
Acceptance	esign/ueta	esign/ueta + industry rules

Sample eSignature vendor pricing and feature snapshot

Compare basic pricing and a few feature criteria for site-level decisions; signNow appears first for parity with audit and compliance features.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and troubleshooting

Answers to common questions about completing, routing, and validating Project Management Arc Requests.

Need help? Contact support

What if an approver is missing?
If a required approver is omitted, the workflow may pause. Update the request with the correct approver or add a delegate and document the reason in the request history to maintain an auditable trail.
Can I use an electronic signature?
Yes; under the ESIGN Act (15 U.S.C. §7001) and UETA, electronic signatures are legally valid for most transactions unless an exception applies, but consumer-facing financial or health records may require specific disclosures.
Is notarization required?
Most Arc Requests do not require notarization. If the request results in legal conveyances or contracts that require notarization in certain states, follow the state's notary rules and witness requirements.
How do I attach supporting documents?
Attach PDFs, DOCX, and images through the upload field. Ensure filenames and descriptions clearly identify the content for reviewers and auditors.
How long will approval take?
Timing varies by approval chain; typical intake-to-decision ranges from 3 to 15 business days depending on complexity and required reviews.
How do I amend a submitted request?
If changes are needed after submission, submit a revision note or a new version referencing the original request ID and record the reason for the amendment to preserve the audit trail.

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