Annotated Drawings
Final floor plans, elevations, and system schematics annotated to show actual locations, elevations, materials, and field changes with revision stamps and scale references.
An accurate as-built plan reduces operational risk, preserves institutional knowledge, and provides evidence of compliance with contract terms and code requirements. ESIGN and UETA permit electronic retention of as-built records when signatures and records meet legal validity tests.
Project owners, general contractors, architects, engineers, and facility managers all rely on as-built plans at closeout and for future asset management.
The document also serves maintenance teams, permitting authorities, and potential buyers who need clear, auditable documentation of the built condition.
Final floor plans, elevations, and system schematics annotated to show actual locations, elevations, materials, and field changes with revision stamps and scale references.
Chronological record of changes, who approved them, dates, and references to contract change orders and field directives for auditability.
Inspection and test reports, commissioning records, and nonconformance reports that document functional verification and corrective actions.
Signed acceptance from trade contractors and responsible engineers confirming accuracy of their scoped as-built items and any warranties.
Photos, georeferenced surveys, sensor logs, and BIM model exports that provide visual and machine-readable evidence of constructed conditions.
List of recipients, file formats delivered, version numbers, and record retention instructions for owners, authorities, and operations teams.
| Field | Configuration |
|---|---|
| Required Metadata | Project ID, sheet number, completion date |
| Reviewer Roles | Architect, engineer, owner rep |
| File Types | PDF/A, DWG, GeoTIFF accepted |
| Acceptance Criteria | All deviations documented, sign-offs present |
Use a platform that supports reliable audit trails, multi-file uploads, and access controls for as-built package delivery.
Typically within 30–90 days after substantial completion
Submit to authority per permit condition, often within 30 days
Completion date often triggers warranty periods
Final package stored per owner policy immediately after acceptance
Retain employment records per federal timelines where staff data included
Formal declaration that work is functionally complete and triggers inspection phase.
Survey and contractors provide as-built measurements and photos for drawing updates.
Engineers and architects verify drawings and deviations against specs and tests.
Owner signs acceptance and package moves to archive and operations handover.
Tim Martin, Founder, Martin Properties: I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.
Brian Fitzgibbons, COO, Optica Ventures LLC: The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |