Project Management Asset Movement Instruction

PROJECT MANAGEMENT ASSET MOVEMENT INSTRUCTION

Project Identification

Project Title:

Scope of Work

Describe the scope of the asset movement instruction, including specific objectives, required outcomes, and constraints. This instruction is a binding direction for the Service Provider to perform the movement in accordance with the terms set forth below.

Asset Movement Details

Complete the table below for each distinct asset or asset group to be moved. Attach additional documentation as necessary. The Service Provider shall verify serial numbers and quantities at time of pick-up and delivery.

Deliverables and Acceptance Criteria

Define specific deliverables and measurable acceptance criteria. Acceptance requires written confirmation from the Client or Client-designated representative within three business days of delivery, subject to inspection rights described below.

Timeline and Milestones

Provide the overall schedule and key milestone dates. The Service Provider shall notify the Project Manager at least 48 hours prior to each scheduled movement event.

Budget and Payment

State the total estimated cost associated with the asset movement and the payment schedule. All payments are subject to approved deliverables and documented acceptance.

Change Order Process

Any changes to assets, scope, schedule, or cost shall be executed via a written change order signed by authorized representatives of both parties prior to execution of the changed work.

  Written approval by both parties required prior to implementing changes.

Security, Insurance and Risk Allocation

The Service Provider shall maintain appropriate insurance covering loss, damage, and liability arising from asset movement. The parties allocate risk as follows: the Service Provider bears responsibility for loss or damage occurring while assets are under its custody, except for pre-existing defects or risks expressly assumed in writing by the Client.

  Service Provider shall provide proof of insurance prior to movement.

Liability, Indemnity and Hold Harmless

The Service Provider agrees to indemnify, defend and hold harmless the Client and its officers, directors and employees from and against any claims, losses, liabilities and expenses arising from the Service Provider’s performance, including negligence, willful misconduct, or breach of this instruction. The Client shall promptly notify the Service Provider of any claim and permit the Service Provider to control the defense and settlement of such claim where it solely concerns matters covered by this indemnity.

Acceptance, Inspection and Return Conditions

Upon delivery, the Client or designated representative shall inspect assets for compliance with the acceptance criteria. If assets do not conform, the Client may reject the delivery in whole or in part and require corrective action or replacement. Returned assets shall be documented and, if applicable, credited in accordance with the payment terms.

Confidentiality

Each party shall maintain in confidence any non-public information received in connection with this instruction and shall use such information only to fulfill its obligations hereunder. This obligation survives termination of this instruction for a period of three years, unless a longer period is required by applicable law.

Governing Law

This Asset Movement Instruction shall be governed by and construed in accordance with the laws of the jurisdiction designated below, without regard to conflict of law principles.

Notices and Contacts

All notices required under this instruction shall be sent to the addresses and contacts set forth below and shall be deemed given when received by the recipient.

Acknowledgements

By signing below, each party acknowledges authority to bind its organization and confirms that it has read, understands and agrees to the terms of this Asset Movement Instruction.

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