Project Management Bid Invite

PROJECT MANAGEMENT BID INVITE

Project Identification

Scope of Work

Provide a complete project management scope describing all services the Bidder will perform. The scope shall include resource allocation, project controls, risk management, stakeholder engagement, reporting cadence, and handover procedures. Submissions must identify assumptions and delineate responsibilities between Client and Service Provider.

Deliverables and Acceptance Criteria

List each deliverable, the deliverable description, delivery format, acceptance criteria, and review period. Acceptance occurs only upon written acknowledgment from the Client that criteria have been satisfied within the stated review period.

Timeline and Milestones

Provide the target project start and end dates, and list critical milestones with target completion dates. All non-signature date fields must be provided in MM/DD/YYYY format.

Project Start Date:    Project End Date:

Target Date:

Target Date:

Budget and Payment

State the total proposed fee for the described scope and provide a payment schedule tied to deliverables or milestones. Include terms for invoicing, retainage, and remedies for late payment.

All scope, schedule, or price changes must be processed via written change order. Change orders require authorization by the Client Project Manager. Provide the proposed change order workflow, response time for pricing, and time impact assessment.

Insurance, Bonds and Compliance

Indicate required performance bonds, proof of insurance, and any regulatory compliance prerequisites. Certificates and bonds must be submitted prior to Notice to Proceed.

Bid Submission Requirements

Bids must be complete, signed by an authorized representative, and submitted by the Bid Due Date. Include references, staffing plan, sample reports, and any required forms. The Client reserves the right to reject non-conforming bids.

Evaluation Criteria

Bids will be evaluated against the stated criteria. Weighting may be applied at the Client's discretion. The Client may request clarifications and conduct interviews.

Confidentiality

All information provided in response to this Bid Invite shall be treated as confidential by the receiving party to the extent permitted by law. Bidders must clearly mark proprietary material. The Client will not disclose priced proposals to competing bidders.

Governing Law and Dispute Resolution

This Bid Invite, and any subsequent agreement entered into between the Client and the selected Service Provider, shall be governed by the laws of the state indicated below. Parties agree to negotiate disputes in good faith and submit to the exclusive jurisdiction of courts in that state unless otherwise agreed in writing.

Representations and Certifications

By submitting a bid, the Bidder certifies that the information contained herein is accurate, that the Bidder has authority to submit the bid on behalf of the proposed Service Provider, and that the bid will remain open and irrevocable for the period stated in the submission requirements.

Site Visit / Pre-Bid Meeting

Indicate any scheduled site visits or pre-bid meetings and instructions for attendance. Attendance at site visits may be mandatory for certain bids; note any access restrictions.

Clarifications and Addenda

All requests for clarification must be submitted in writing by the Clarification Deadline. The Client may issue addenda; bidders must acknowledge receipt of all addenda in their submission.

Attachments and Supporting Documentation

Attach staffing resumes, organizational charts, sample reports, insurance certificates, and any forms requested in this Bid Invite. Mark proprietary information clearly.

Final Certification

The undersigned certifies that they are authorized to submit this bid on behalf of the Service Provider, that all information contained herein is true and accurate to the best of their knowledge, and that the Service Provider will comply with the terms set forth in this Bid Invite if selected.

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