Can this form be e-signed?

Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and most state UETA statutes, electronic signatures are legally valid provided intent, consent, attribution, and retention are demonstrated. Some exceptions (wills, notices) do not apply to standard change orders.

Is notarization required?

Not typically. Ordinary change orders usually do not require notarization. If a specific contract clause or state law requires notarization for a particular amendment, follow that requirement and retain the notary record.

What if a signer’s name differs from ID?

Mismatched signer names can raise attribution disputes. Use the signer’s legal name and include printed name and title. For high-risk approvals consider stronger signer authentication and attach ID evidence.

How do we correct a submitted change order?

Prepare a corrected change order referencing the original number, identify the correction, route approvals again, and archive the superseded version to preserve an audit trail.

Who keeps the executed copy?

All principal parties should retain an executed copy. Project controls, procurement, and finance teams commonly keep a signed PDF in the project repository for audits and invoicing.

Can I revoke or cancel a change order?

Yes, if the contract permits. Document cancellations with a signed cancellation order or mutual release to avoid ambiguity about work already performed or billed.

Electronic Signature
Templates
Project Management
Project Management Borescope Change Order

Project Management Borescope Change Order

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT BORESCOPE CHANGE ORDER

Project Identification

Project Title: Project ID:

Client Name Client Contact Client Address Service Provider Project Manager (Provider)

Change Order No.: Effective Date: Originator:

Summary of Proposed Change

Brief Summary: describe the proposed borescope work change in one paragraph.

Reason for Change (Basis) Change Type (select all that apply)

Scope increase Scope decrease Schedule impact Cost impact Methodology change Other

Scope of Work — Detailed Changes

Provide the full, revised scope items affected by this change. Include equipment, access requirements, inspection points, tooling, and personnel qualifications.

Out-of-Scope Items (explicitly excluded)

Deliverables and Acceptance Criteria

Deliverable 1 Title:

Deliverable 1 Acceptance Criteria

Deliverable 2 Title:

Deliverable 2 Acceptance Criteria

Schedule and Milestones

Original Start Date: Original End Date:

Proposed Start Date: Proposed End Date:

Schedule Impact Description Milestones (list up to three)

Milestone 1: Date:

Milestone 2: Date:

Milestone 3: Date:

Cost and Payment

Current Contract Value: Change Order Amount: Revised Contract Value:

Cost Breakdown (itemize)

Item 1 Description: Amount:

Item 2 Description: Amount:

Item 3 Description: Amount:

Proposed Payment Schedule

Change Order Process & Liability

The Service Provider shall not commence work authorized by this Change Order until a fully executed copy is returned to the Service Provider. Cost and schedule impacts set forth herein will be incorporated into the contract upon execution by both parties. Any additional costs caused by delay in approval shall be borne by the party causing the delay unless otherwise agreed in writing.

Liability: Except to the extent expressly modified by this Change Order, all terms, warranties, indemnities, and limits of liability of the underlying contract remain in full force and effect. The Service Provider warrants that work performed under this Change Order will conform to the agreed acceptance criteria and applicable industry standards for borescope inspection.

Confidentiality

All information exchanged under or in connection with this Change Order that is designated proprietary or confidential by either party shall be held in strict confidence by the receiving party and shall not be disclosed to third parties except as required by law or to perform the obligations of this Change Order. This obligation survives termination or completion of the Change Order.

Governing Law

This Change Order shall be governed by and construed in accordance with the laws of the jurisdiction identified below without regard to conflict of law principles.

Governing Law Jurisdiction:

Acceptance, Testing, and Warranty

Acceptance Testing/Inspection

Defects Correction Period (days):

Implementation Responsibility & Attachments

Responsible Party for Implementation:

Attachments (drawings, logs, proposed procedures)

Approvals and Certifications

By signing below, each party certifies that: (a) the person signing is authorized to do so; (b) the information and costs set forth in this Change Order are accurate to the best of the signer’s knowledge; and (c) the party agrees to perform or accept the work described herein in accordance with the underlying contract terms except as expressly modified by this Change Order.

Client:

By:

Date:

Title/Authority:

Service Provider:

By:

Date:

Title/Authority:

What a Project Management Borescope Change Order Is

A Project Management Borescope Change Order documents a discrete amendment to an existing inspection or maintenance scope that used borescope equipment. It identifies the original work order, describes the additional inspection tasks or corrective work, and records cost and schedule impacts. The form creates a clear, auditable record so project teams, contractors, and owners share the same technical findings, approvals, and implementation instructions before work proceeds.

Why this Change Order Matters for Project Control

Using a formal borescope change order reduces ambiguity, assigns responsibility, and documents time and cost adjustments so the project remains auditable and aligned with contract terms.

Who typically prepares and signs these change orders

Project managers, inspection technicians, contractors, and client representatives commonly complete borescope change orders to record scope changes and approvals.

Project Manager — Prepares and routes the change order for approvals; tracks cost and schedule impacts.
Inspection Technician — Attaches borescope images, findings, and recommended remedial actions; documents technical basis for the change.
Client Representative — Reviews findings, approves scope and cost impacts, and authorizes execution.

Clear role assignment speeds approvals and reduces the risk of disputed charges or rework during implementation.

Core components a professional change order should include

A complete change order ties technical evidence to contractual change: identification, a clear scope of extra work, cost and schedule impacts, technical attachments, approval signatures, and implementation instructions.

Identification

Project name, original work order number, and unique change order number to maintain traceability across systems and invoices.

Scope of Change

A concise description of the additional borescope inspection or corrective actions, including exact locations, access requirements, and acceptance criteria.

Technical Findings

Summary of borescope observations, defect images or videos, and a technical rationale linking the finding to the requested work.

Cost Impact

Detailed labor, material, equipment, and subcontract costs with line-item totals and a statement of who bears the cost.

Schedule Impact

Estimated additional hours or calendar days required, critical-path effects, and proposed start/completion dates.

Approvals

Designated approver names, titles, signature lines, and dates confirming authorization to proceed and accept costs.

Step-by-step: preparing and issuing a borescope change order

Follow these sequential steps to document findings, obtain approvals, and distribute the executed change order for implementation.

01

Prepare documentation: Compile borescope images, session logs, and preliminary cost estimates.
02

Draft change order: Populate identification, scope, cost, schedule, and attached evidence.
03

Obtain approvals: Route to authorizers using predetermined signatory order.
04

Distribute executed order: Send the signed copy to field teams, procurement, and finance.

Online workflow overview for e-submitting a change order

A typical e-submission workflow simplifies routing, signature capture, and archival while preserving an audit trail for each action.

Upload document: Attach the change order PDF and borescope images or video files.
Place fields: Add signature, date, and approval fields where necessary.
Assign signers: List signers in the required order and select authentication methods.
Capture signatures: Signers complete review and e-sign; system records timestamps and IPs.

Recommended digital workflow settings

Configure your e-sign workflow to match project controls and compliance needs before sending change orders for signature.

Signer Authentication	SMS code or email link with optional knowledge-based authentication.
Document Format	Use PDF/A for preservation and compatibility with most e-sign platforms.
Auto-numbering	Enable sequential change order numbering to prevent duplicates.
Attachment Required	Make borescope images and inspection reports mandatory before sending.
Retention Policy	Set automated archiving for the record retention period.

Technical and integration considerations for eSubmission

Choose a platform that supports audit trails, integrations with project systems, and required compliance features.

Integrations: Salesforce, NetSuite, Procore, and Google Workspace supported.
File types: PDF and DOCX accepted; include video as linked artifacts.
Security: TLS in transit and AES-256 at rest recommended.

Integration with project management and finance systems reduces manual entry, decreases errors, and preserves a single source of truth across teams.

Typical timelines and processing expectations

Assign realistic turnaround times so approvals, procurement, and field teams can coordinate work without causing project delays.

Submission Deadline:

Submit change order immediately after borescope findings are verified.

Technical Review Window:

Allow 3–5 business days for engineering evaluation and cost validation.

Approval Timeframe:

Target approvals within 5–10 business days to minimize schedule impact.

Execution Start:

Begin work within the agreed number of days after final signature.

Invoicing Period:

Issue invoices per contract terms, typically within 30 days after completion.

Key milestones from discovery to execution

Track these numbered stages so stakeholders understand where approvals and handoffs occur in the change order lifecycle.

01

Initiation

Technician documents borescope findings and recommends work.

02

Engineering Review

Technical team evaluates findings and estimates cost and schedule.

03

Approval

Authorized approvers sign to accept scope and cost.

04

Implementation

Field teams execute the approved change and confirm closure.

Common preparation errors to avoid

Incomplete technical evidence — failing to attach borescope images or session logs that justify the change.
Vague scope descriptions — using non-specific language that leads to disputes over what work is included.
Missing approval routing — not listing the required signatories or correct order delays authorization.
Incorrect cost allocation — failing to state whether the owner or contractor bears additional costs.

Risks and potential consequences of incorrect change orders

Contract Dispute: May trigger claims and delay resolution.

Cost Overruns: Unapproved expenses billed to wrong party.

Schedule Delay: Late approvals push critical-path activities.

Payment Withholding: Owner may retain payment pending clarification.

Audit Findings: Noncompliance with contract recordkeeping rules.

Legal Liability: Incorrect authorizations can expose signatories.

Real examples of electronic change order use in projects

These brief excerpts show how teams documented borescope findings and captured approvals using digital workflows.

Martin Properties

A field technician captured borescope imagery and proposed a targeted repair

Owner approved change order same day
The team executed work with signed records, avoiding a week of delay and confirming compliance with the lease agreement.

Xerox NetSuite Integration

Operations linked change orders to ERP for cost tracking

Automated routing enforced sequential approvals
This reduced invoice reconciliation by consolidating borescope evidence and signed authorizations in one system.

eSignature pricing and capability comparison for change-order workflows

Compare common vendor pricing and key capabilities relevant to high-volume change-order signing and compliant recordkeeping.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/month	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about borescope change orders

Answers to common issues when preparing, signing, and storing borescope change orders in project workflows.

Need help? Contact support

Can this form be e-signed?
Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and most state UETA statutes, electronic signatures are legally valid provided intent, consent, attribution, and retention are demonstrated. Some exceptions (wills, notices) do not apply to standard change orders.
Is notarization required?
Not typically. Ordinary change orders usually do not require notarization. If a specific contract clause or state law requires notarization for a particular amendment, follow that requirement and retain the notary record.
What if a signer’s name differs from ID?
Mismatched signer names can raise attribution disputes. Use the signer’s legal name and include printed name and title. For high-risk approvals consider stronger signer authentication and attach ID evidence.
How do we correct a submitted change order?
Prepare a corrected change order referencing the original number, identify the correction, route approvals again, and archive the superseded version to preserve an audit trail.
Who keeps the executed copy?
All principal parties should retain an executed copy. Project controls, procurement, and finance teams commonly keep a signed PDF in the project repository for audits and invoicing.
Can I revoke or cancel a change order?
Yes, if the contract permits. Document cancellations with a signed cancellation order or mutual release to avoid ambiguity about work already performed or billed.

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