Can this contract be signed electronically?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are present.

When is notarization required?

Notarization is not universally required for contracts but may be needed for affidavits, certain deeds, or state-specific filings. Verify local notary requirements with the county recorder or state notary commission.

What if the signatory lacks authority?

If a signer lacks authority, a counterparty can challenge enforceability. Confirm and document signatory authority (board resolution, power of attorney) before final execution.

How should change orders be handled?

Require written, signed change orders specifying scope, cost, and schedule impacts. Inform all affected stakeholders and track approvals to avoid disputes over unauthorized work.

Are electronic records admissible in court?

Yes. Electronic records and audit trails are admissible evidence when preserved and produced reliably; maintain tamper-evident storage and clear chain-of-custody metadata.

How do I correct a signed digital contract?

Do not alter an executed copy. Instead, prepare an amendment or corrective change order that all parties sign; retain the original execution record for audit and evidentiary purposes.

Electronic Signature
Templates
Project Management
Project Management Builders Contract

Project Management Builders Contract

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Project Management Builders Contract

Project Identification

Project Name Project ID

This Project Management Builders Contract (the Contract) is entered into as of by and between Client Name: and Service Provider Name: .

Client Entity Type

Corporation LLC Individual Other

Project Manager (Service Provider) Project Manager Contact

Recitals and Definitions

Recitals: Client engages Service Provider to perform project management and construction coordination services as set forth in this Contract. The parties intend that Service Provider will manage, supervise, schedule, and coordinate builders and subcontractors and deliver the defined deliverables in accordance with the Scope of Work and accepted deliverables below.

Definitions: “Acceptance” means formal written acknowledgment by the Client that a Deliverable satisfies the Acceptance Criteria in this Contract. “Change Order” means a written amendment executed by authorized representatives of both parties that modifies the Scope of Work, price, or schedule.

Scope of Work

The Service Provider shall perform project management, builder oversight, scheduling, procurement coordination, quality assurance, and site coordination as set forth below. All services shall be performed in a professional and workmanlike manner consistent with industry standards.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

Service Provider shall deliver the items described below. Each Deliverable shall include Acceptance Criteria; Acceptance occurs when Client confirms in writing that criteria are met or after a specified cure period for any deficiencies.

Deliverable 1 Description Acceptance Criteria 1 Scheduled Delivery Date 1 Deliverable 2 Description Acceptance Criteria 2 Scheduled Delivery Date 2

Timeline and Milestones

Contract Start Date Contract End Date Milestone 1 Milestone 2

Budget and Payment

The Client shall pay Service Provider the Total Contract Price in accordance with the Payment Schedule below. All amounts are expressed in the parties' agreed currency.

Total Contract Price Deposit (if any) Milestone Payments / Schedule Retainage Late Payment Interest Rate

Change Order Process

All changes to the Scope of Work, price, or schedule shall be processed as Change Orders. No work outside the Scope of Work shall commence without a fully executed Change Order signed by authorized representatives of both parties.

Change Order Administrator (Service Provider) Change Order Rate for Additional Work

Confidentiality

Each party shall maintain in confidence all Confidential Information disclosed by the other party and shall not use or disclose such information except as necessary to perform its obligations under this Contract. Confidential Information does not include information that is publicly available through no fault of the receiving party or was already lawfully in its possession.

Insurance, Warranty and Indemnity

Service Provider shall maintain insurance customary for the scope and nature of the work, including commercial general liability and workers’ compensation where applicable. Service Provider warrants that services will be performed in a professional manner and that any defects discovered within the warranty period shall be corrected at Service Provider’s expense. Service Provider shall indemnify and hold Client harmless from claims arising out of Service Provider’s negligence, willful misconduct, or breach of this Contract, subject to applicable law.

Termination

Either party may terminate this Contract for cause upon written notice if the other party materially breaches and fails to cure such breach within the notice period specified below. Termination without cause requires written notice as provided in this Contract and payment for all work performed through the effective date of termination.

Cure Period for Material Breach (days)

Dispute Resolution and Governing Law

The parties shall attempt in good faith to resolve disputes arising under this Contract through negotiation between senior representatives. If unresolved, disputes shall be resolved by the method selected below and governed by the laws of the state indicated.

Arbitration Litigation in court

Governing Law State

Notices

All notices required or permitted under this Contract shall be delivered to the addresses below in writing and are effective upon receipt.

Client Notice Address Service Provider Notice Address

Miscellaneous Provisions

Entire Agreement: This Contract, including any executed Change Orders, constitutes the entire agreement between the parties and supersedes prior negotiations and agreements. Amendments must be in writing and signed by authorized representatives.

Severability: If any provision of this Contract is held invalid or unenforceable, the remainder of the Contract shall remain in full force and effect.

Client

Client Name:

By:

Date:

Service Provider

Service Provider Name:

By:

Date:

What the Project Management Builders Contract Is

The Project Management Builders Contract is a written agreement that sets terms for project oversight, scheduling, scope, payments, and responsibilities between an owner and a builder or project manager. It documents deliverables, milestones, change-order procedures, inspection and acceptance criteria, payment schedule, insurance and indemnity provisions, and dispute-resolution methods. Used in construction and renovation projects, the contract clarifies roles for subcontractors, procurement, and inspections to reduce miscommunication and provide a basis for remedies if performance or payment issues arise.

Why a Clear Contract Matters for Project Success

A well-drafted Project Management Builders Contract allocates risk, fixes expectations, and creates enforceable obligations that reduce schedule slippage, disputes, and cost overruns.

Who Typically Prepares and Signs This Contract

Each signer should have authority to bind their organization and understand payment, change-order, and termination clauses before executing the agreement.

Project owners and developers who require schedule, budget, and quality guarantees.
General contractors and construction managers who accept responsibility for on-site coordination and subcontractor performance.
Lenders, sureties, and construction counsel who review contract terms and security provisions.

Step-by-Step: Filling Out the Contract

Follow a consistent sequence to reduce rework and ensure completeness before execution.

01

Gather documents: Collect plans, specs, and insurance certificates first.
02

Fill parties: Enter legal names and contact information accurately.
03

Specify scope: Attach exhibits that clearly describe deliverables and exclusions.
04

Finalize signatures: Confirm authority, sign, and date all signature blocks.

Typical Contract Workflow from Draft to Closeout

A predictable workflow helps track approvals, payments, inspections, and final acceptance for construction projects.

Draft: Prepare contract with exhibits and schedules attached.
Review: Stakeholders and counsel review and propose edits.
Execute: Authorized signers sign and date agreement.
Manage: Use contract to govern change orders, payments, and closeout.

How to Configure a Digital Signing Workflow

Set up roles, fields, and authentication to match who needs to sign and review.

Field	Configuration
Signer order	Sequential or parallel as required by approvals
Authentication	Email or SMS code; consider KBA for higher assurance
Required fields	Mark signature, date, and initials mandatory
Audit settings	Enable audit trail and certificate of completion

Digital Signing and eSubmission Considerations

Ensure the chosen workflow captures timestamps, signer attribution, and a tamper-evident audit trail to support enforceability and disputes.

File formats: PDF and DOCX are standard for contract exhibits
Integrations: Connect to project management or storage systems
Authentication: Support email, SMS, or advanced options for higher assurance

Key Clauses to Include in Every Project Management Builders Contract

Include clauses that address performance, payments, schedule, risk allocation, and dispute handling to create an enforceable framework.

Scope and deliverables

Define work, milestones, acceptance criteria, and excluded items to reduce later disputes and change-order claims.

Schedule and milestones

Specify critical dates, liquidated damages or incentive structures, and procedures for schedule adjustments due to delays.

Compensation and retainage

Detail invoicing frequency, retainage percentage, release conditions, and mechanics for withholding sums.

Insurance and indemnity

State minimum insurance limits, additional insured requirements, and indemnity scope for third-party claims.

Change management

Require written change orders with defined cost and schedule impacts and an approval authority matrix.

Dispute resolution

Include negotiation, mediation, arbitration or litigation venue and governing law to reduce litigation uncertainty.

Essential Administrative and Compliance Data to Record

Party contact: Full name, address, phone, and email

Project address: Physical site street address and parcel ID

Insurance details: Carrier, policy number, and limits

Licenses: Contractor license number and state

Payment schedule: Milestone amounts and due dates

Retainage amount: Percentage and release conditions

Common Legal and Financial Risks from Poorly Drafted Contracts

Scope ambiguity: Leads to change-order disputes and unpaid work

Vague payment terms: Triggers late payments, liens, and cash-flow problems

Missing insurance: Increases exposure to third-party liability claims

Improper signatory: Can render the contract unenforceable

No change-order control: Allows unauthorized work and cost escalation

Inadequate dispute clause: Raises litigation risk and increases resolution costs

Frequent Preparation Pitfalls to Avoid

Failing to attach plans and specs, which leads to scope disputes and rework
Using informal emails as contract amendments without executing written change orders
Not confirming signatory authority, which can delay payments or invalidate the agreement
Mixing jurisdictional clauses without checking state law implications on enforcement

eSignature Pricing and Feature Snapshot for Contract Workflows

Pricing tiers and capabilities vary; below are starting prices and common feature availability to consider when selecting an eSignature provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium+)	Yes	Yes	Yes	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA)	Yes (BAA)	Yes (BAA)	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Real-World Use Cases for Project Management Builders Contracts

Practical examples show how contract provisions are applied in common project scenarios.

Local Renovation Project

A municipality required a detailed schedule and liquidated damages clause

The contractor agreed to milestone-based retainage
The schedule clause reduced disputes and enabled timely inspections and final acceptance.

Private Development

A developer used a contract with strict change-order procedures

Subcontractor claims were documented and priced before approval
This prevented unexpected cost overruns and preserved lender disbursement schedules.

Key Dates and Timing to Track in the Contract Lifecycle

Track milestone dates, payment due dates, notice windows, warranty periods, and any statutory filing deadlines to preserve rights.

Milestone dates:

Record each milestone and associated payment due date

Payment deadlines:

Specify invoice submission and payment terms (e.g., Net 30)

Notice periods:

Include deadlines for claims, defects, and change-order notices

Warranty period:

Specify start date and duration for warranty obligations

Retention release:

Define conditions and date for retainage release

Frequently Asked Questions and Troubleshooting

Answers to common questions about execution, enforceability, and digital completion of a Project Management Builders Contract.

Need help? Contact support

Can this contract be signed electronically?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are present.
When is notarization required?
Notarization is not universally required for contracts but may be needed for affidavits, certain deeds, or state-specific filings. Verify local notary requirements with the county recorder or state notary commission.
What if the signatory lacks authority?
If a signer lacks authority, a counterparty can challenge enforceability. Confirm and document signatory authority (board resolution, power of attorney) before final execution.
How should change orders be handled?
Require written, signed change orders specifying scope, cost, and schedule impacts. Inform all affected stakeholders and track approvals to avoid disputes over unauthorized work.
Are electronic records admissible in court?
Yes. Electronic records and audit trails are admissible evidence when preserved and produced reliably; maintain tamper-evident storage and clear chain-of-custody metadata.
How do I correct a signed digital contract?
Do not alter an executed copy. Instead, prepare an amendment or corrective change order that all parties sign; retain the original execution record for audit and evidentiary purposes.

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