Project Management Cleanup Plan

Project Management Cleanup Plan

Project Identification

Client Name:    Service Provider:

Project Manager (Provider):    Primary Contact (Client):

Effective Date:

Purpose and Objective

This Cleanup Plan documents the tasks, deliverables, acceptance criteria, schedule, budget and change control procedures required to remediate project artifacts, defects, and outstanding work to bring the Project to an agreed stable and releasable state. The Provider will perform the activities described below in accordance with the terms of this document.

Scope of Work

The Provider shall perform the cleanup activities set forth in this section and in any approved change orders. Activities include corrective fixes, code/documentation clean-up, environment stabilization, configuration remediation, and retesting required to meet the acceptance criteria for each deliverable.

Cleanup Activities and Tasks

Provider will execute the following task list. Each task shall include acceptance criteria and estimated completion date. Tasks may be added or modified only via the change order process described below.

Target Completion:

Target Completion:

Target Completion:

Deliverables and Acceptance Criteria

Each deliverable shall be tested and accepted by the Client as specified below. Unless otherwise stated, the Client will have a specified review period after delivery to accept or reject a deliverable in writing based on the acceptance criteria.

Due Date:

Due Date:

Due Date:

Timeline and Milestones

The schedule below is a baseline. Any material change to milestone dates shall be managed through the change order process.

Project Start Date:    Project End Date:

Due Date:

Due Date:

Due Date:

Budget, Invoicing and Payment

All fees for cleanup activities shall be invoiced in accordance with the payment schedule below. Invoices shall include itemized work performed and reference the applicable deliverable or milestone.

Amount:   Due:

Amount:   Due:

Late payments shall bear interest at a rate of 1.5% per month (or the maximum permitted by law if lower) calculated from the invoice due date until paid. Disputed invoice items must be notified in writing within 10 days of receipt and undisputed amounts remain payable.

Change Order and Scope Management

All requests that change scope, schedule, or budget must be submitted as formal change requests. A change order describing the work, cost impact, and schedule impact must be approved in writing by authorized signatories before commencement of the changed work.

Change Order Approval Contact:

Requires written change order approval:

Acceptance Testing, Defect Remediation and Warranty

Deliverables will be subject to acceptance testing described in each deliverable's acceptance criteria. If a deliverable fails acceptance, the Provider shall remediate defects at no additional cost within the timeframe set forth in the applicable corrective plan. Warranty for remedial work shall continue for a defined period as set forth below.

Confidentiality

Each party shall protect the other party's confidential information using reasonable care and shall not disclose such information except as required by law or as necessary to perform obligations under this Cleanup Plan. Confidential materials provided in connection with remediation work shall be returned or destroyed at the Client's direction upon request.

Insurance, Indemnification and Liability

Provider shall maintain commercially reasonable insurance coverage appropriate to the scope of the work. Each party shall indemnify the other for claims arising out of its gross negligence or willful misconduct. Except for liability arising from gross negligence or willful misconduct, the parties' aggregate liability under this Cleanup Plan shall be limited to the total fees paid for services under this Plan.

Termination

Either party may terminate this Cleanup Plan for material breach if the breach is not cured within the notice period set forth below. On termination, Provider will invoice for all work performed up to the effective date of termination, subject to Client's rights of setoff for confirmed defects or nonconformities.

Governing Law and Dispute Resolution

This Cleanup Plan shall be governed by the laws of the jurisdiction identified below without regard to conflict of law principles. The parties shall attempt to resolve disputes in good faith; absent resolution, disputes shall be resolved through binding arbitration unless otherwise agreed in writing.

Administrative Contacts

Acknowledgment and Certifications

By signing below, the authorized representatives of the Client and Service Provider acknowledge that they have read, understood, and agree to the terms of this Project Management Cleanup Plan and that execution of this document constitutes a binding agreement between the parties with respect to the activities described herein.

Sign Now