Project Management Closure Act Template

PROJECT MANAGEMENT CLOSURE ACT TEMPLATE

Project Identification

Project Period: Start Date:    End Date:

Scope of Work — Completed and Out of Scope

The Service Provider certifies that the scope of work described below has been performed in accordance with the Contract Documents. Describe completed scope in sufficient detail to support final acceptance.

Deliverables and Acceptance

List each final deliverable, date delivered, and the acceptance criteria that were used to verify completeness. Check Accepted when the Client confirms the deliverable meets the acceptance criteria.

Delivery Date:

Client confirms Deliverable 1 accepted

Delivery Date:

Client confirms Deliverable 2 accepted

Delivery Date:

Client confirms Deliverable 3 accepted

Timeline and Milestones

List major completion milestones and their achieved date.

Achieved Date:

Achieved Date:

Budget, Payments and Change Orders

Provide final financial reconciliation and summary of change orders affecting the final contract value.

Outstanding Items, Corrective Actions and Warranties

Document all known outstanding items, proposed corrective action, and applicable warranty provisions. Specify owner responsible and target remediation dates.

Final Acceptance, Transfer and Release

Upon execution of this Closure Act and final payment as specified above, the Client shall issue final acceptance and the Service Provider shall be entitled to final payment. Execution below constitutes final acceptance for the items checked and a limited release of claims as described herein.

All deliverables identified in this Closure Act are accepted by the Client in accordance with the stated acceptance criteria.

There are no pending change requests that materially affect scope or price, except as listed in the change order summary above.

The Client's final acceptance is conditioned upon receipt of the final deliverables, related documentation, source files (where applicable), and transfer of any licenses or assignments described in the Contract Documents. Upon final payment, the Service Provider releases the Client from claims arising from performance of the work to the extent paid for, except claims arising from fraud, willful misconduct, or latent defects covered by warranty.

Confidentiality and Records

Both parties acknowledge that information exchanged in connection with the Project is governed by the Confidentiality provisions of the Contract. Each party shall retain project records, source files and deliverable evidence for the period specified below and shall permit the other party reasonable access for verification during that period.

Governing Law and Dispute Resolution

This Closure Act shall be governed by the substantive laws of the jurisdiction identified below without reference to choice-of-law rules. Any dispute arising under this Closure Act that cannot be resolved by negotiation shall proceed in accordance with the dispute resolution mechanism specified below.

Disputes to be resolved by binding arbitration in the governing jurisdiction.

Records of Handover and Documentation

Attach or reference the list of documentation transferred (drawings, source code, test reports, warranty certificates, operations manuals). Confirm below which artifacts have been delivered.

Final Certifications

The undersigned representatives each certify that they are authorized to execute this Closure Act on behalf of their respective party and that the information provided is complete and accurate to the best of their knowledge. Execution constitutes final acceptance and the commencement of any warranty periods except as otherwise noted.

Client certifies that, except as expressly noted herein, no unresolved claims remain against the Service Provider related to the contracted scope.

Service Provider certifies delivery of required final documentation and transfer of intellectual property as set forth in the Contract Documents.

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