Is an electronic signature legally binding?

Yes. Electronic signatures are legally equivalent to handwritten signatures under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted, provided intent, consent, attribution, and reliable retention are present.

Do I need a notary or witness for these agreements?

Generally no for commercial PM agreements, but specific states or contract items (e.g., deeds, certain POAs) may require notarization or witnesses. Check local law when authenticity or recording is needed.

Can I require stronger signer authentication?

Yes. Use SMS codes, knowledge-based authentication, or advanced options when contract value or confidentiality warrants stronger identity proofing.

How should I store executed agreements?

Store signed PDFs with audit trails in a secure contract repository. Maintain retention metadata consistent with tax, HIPAA, or industry rules and ensure backups are encrypted.

What if a party changes their organization name?

Amend the agreement with an executed amendment referencing the corporate change and provide supporting documentation such as merger or registration records.

How do I revoke or cancel an agreement?

Follow the termination clause in the contract—provide required notice, complete wind-down obligations, and document settlement terms. Voluntary revocation outside contract terms may require mutual agreement and written release.

Electronic Signature
Templates
Project Management
Project Management Delivery Services Agreement

Project Management Delivery Services Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT DELIVERY SERVICES AGREEMENT

This Project Management Delivery Services Agreement (Agreement) is entered into on by and between Client Name: and Service Provider Name: .

Client Address Service Provider Address

Project Identification

Project Title Project ID Project Manager

Recitals

WHEREAS, Client desires to engage Service Provider to perform project management delivery services as defined in this Agreement; and WHEREAS, Service Provider represents that it has the experience, personnel, and resources necessary to perform the services in accordance with the terms and conditions set forth below.

Scope of Work

Service Provider shall provide project management services specific to the Project identified above. The services shall include planning, scheduling, resource coordination, risk management, stakeholder communications, progress reporting, and change control as described below.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

Service Provider shall deliver the items set forth below. Each deliverable must meet the acceptance criteria specified and will be subject to Client review and written acceptance in accordance with the Acceptance Procedure clause.

Deliverable 1 — Title Deliverable 1 — Description Deliverable 1 — Acceptance Criteria Deliverable 2 — Title Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Timeline and Milestones

Project Start Date Project End Date (estimated) Milestone 1 Milestone 2

Budget and Payment

Total Contract Price Payment Schedule Change Order and Additional Work Procedure

Confidentiality

Each party shall maintain the confidentiality of Confidential Information disclosed by the other party and shall not disclose such information to third parties except as required by law or with prior written consent. Confidential Information includes non-public business information, technical data, and project documentation.

Client and Service Provider agree to be bound by the confidentiality obligations stated above.

Intellectual Property

Unless otherwise agreed in writing, all deliverables specifically created for Client under this Agreement shall be deemed "work for hire" and ownership of such deliverables will vest in Client upon full payment. Service Provider retains ownership of its pre-existing materials, tools, methodologies, and generic know-how.

Warranties; Limitation of Liability; Indemnification

Service Provider warrants that services will be performed in a professional manner consistent with industry standards. EXCEPT AS EXPRESSLY PROVIDED, NEITHER PARTY MAKES ANY OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, INCIDENTAL, OR SPECIAL DAMAGES. THE AGGREGATE LIABILITY OF SERVICE PROVIDER FOR ANY CLAIM ARISING OUT OF THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT DURING THE SIX (6) MONTHS PRECEDING THE CLAIM.

Each party shall indemnify and hold harmless the other from third party claims arising from the indemnifying party’s gross negligence or willful misconduct in connection with the performance of this Agreement.

Termination

Either party may terminate this Agreement for cause upon written notice if the other party materially breaches any provision and fails to cure the breach within the notice period. Either party may terminate without cause upon providing prior written notice to the other party as set forth below.

Notice Period for Termination Without Cause

Procedures: Acceptance and Dispute Resolution

Client shall review each deliverable within the review period set forth in the applicable acceptance criteria. If Client rejects a deliverable, Service Provider shall correct deficiencies at no additional cost if they arise from Service Provider’s failure to meet agreed specifications. Disputes shall first be addressed by escalation to designated representatives and, if unresolved, by mediation prior to any litigation.

Governing Law

Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior proposals, negotiations, and representations. Amendments must be in writing and signed by authorized representatives of both parties. If any provision is held unenforceable, the remainder shall remain in full force.

Client - Print Name:

By:

Date:

Service Provider - Print Name:

By:

Date:

What the Project Management Delivery Services Agreement Is

A Project Management Delivery Services Agreement is a contractual document that defines the scope, deliverables, responsibilities, timeline, payment terms, change control, and acceptance criteria for project management services delivered by a vendor or consultant. It allocates risk between the parties, sets performance milestones, and establishes procedures for approvals, invoices, dispute resolution, and termination. The agreement is used to ensure clear expectations for project delivery, to provide a basis for measuring performance, and to document remedies and fees for missed milestones or scope changes.

Why a Clear Delivery Agreement Matters

A well-drafted Project Management Delivery Services Agreement reduces ambiguity about roles, timelines, deliverables, and payment, lowering dispute risk and improving project predictability for both client and provider.

Who Typically Prepares and Signs This Agreement

Multiple teams participate in drafting and approving these agreements to align commercial, technical, and legal expectations before work begins.

Project managers and PMOs managing scope, schedules, and milestones during delivery.
Vendors and subcontractors providing management services, resources, and status reporting.
Legal, procurement, or finance teams reviewing payment terms, liability, and compliance.

Final signatures usually come from authorized company officers, procurement leads, or delegated contract signatories depending on organizational policy.

Authorized Signatories and Typical Roles

Client Authorized Signatory

A corporate officer, procurement director, or other person with written delegation of signature authority. Verify organizational policy and any dollar thresholds before execution.

Service Provider Signatory

An officer, VP, or registered agent of the vendor with authority to bind the company; subcontractor signatures require documented delegation from the primary vendor.

Core Parts of a Professional Delivery Agreement

A complete Project Management Delivery Services Agreement combines commercial, operational, and legal terms so both parties can monitor performance and resolve issues without ambiguity.

Parties

Full legal names and entity types for client and provider, including registration state and contact information to ensure correct legal identification.

Scope of Services

Detailed description of project management tasks, roles, responsibilities, and any exclusions so work boundaries and assumptions are explicit.

Deliverables and Acceptance

List deliverables, acceptance criteria, approval process, remediation steps for deficiencies, and any sign-off templates or inspections required.

Schedule and Milestones

Start and end dates, milestone dates, dependencies, and consequences for missed milestones such as liquidated damages or remedial plans.

Fees and Payment Terms

Pricing model (fixed, time & materials, milestone-based), invoicing schedule, payment terms, late fees, and currency.

Change Control

Procedures for submitting and approving change orders, impact assessment on cost and schedule, and documentation required for authorization.

Step-by-Step: Complete and Execute the Agreement

Follow these steps in order to reduce errors and accelerate acceptance.

01

Prepare Draft: Populate parties, effective date, scope, and fees.
02

Review Internally: Legal and finance confirm risks, taxes, and payment approvals.
03

Negotiate Terms: Resolve scope, liability caps, and schedule items in writing.
04

Execute and Distribute: Obtain signatures and circulate final signed copies to stakeholders.

How to Configure an Online Signing Workflow

Set up a digital workflow that matches the contract approval flow and maintains an audit trail.

Field	Configuration
Authentication	Email link + optional SMS code for signer verification
Signing Order	Define sequential or parallel signer order per contractual roles
Conditional Fields	Show or hide fields based on earlier answers or roles
Audit Trail	Enable timestamps, IP logs, and completed-document certificates

Where to Send or File the Executed Agreement

Determine distribution and storage destinations before signing to ensure compliance and accessibility.

Contract Repository: Upload final executed PDF to the company contract management system
Project Folder: Attach copy to project workspace for PMO access
Finance: Send signed contract to accounts payable for invoice routing
Legal: Archive copy with legal with retention metadata

Digital Signing and Distribution Requirements

Confirm technical and compliance needs for e-signature, storage, and integrations before e-execution.

File Formats: PDF, DOCX and original source file kept for records
Integrations: Support for Salesforce, NetSuite, Google Workspace, Box
Authentication: Email link, SMS code, or advanced options per policy

Ensure the chosen platform preserves audit trails, supports required integrations, and meets any industry compliance obligations.

eSignature Vendor Comparison for Agreement Execution

Compare common eSignature vendor features and starting prices when selecting a platform for executing Project Management Delivery Services Agreements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No

Common Preparation Mistakes to Avoid

Vague scope language that omits specific tasks or deliverables, creating frequent change order disputes and schedule slippage.
Missing or incomplete acceptance criteria that leave subjective approval standards and delay sign-off and final payment.
Inconsistent dates across exhibits and schedules that create uncertainty about the true effective date and milestone triggers.
Unsigned exhibits, attachments, or SOWs referenced in the main agreement which can render critical terms unenforceable.

Penalties and Risks from an Incorrect Agreement

Contract Disputes: Litigation exposure

Payment Delays: Interest and cashflow impacts

Unenforceability: Claims for non-performance

Confidentiality Breach: Regulatory fines

Indemnity Exposure: Large loss recovery obligations

Tax Reporting: Backup withholding risks

Real-World Examples of Agreement Use

These examples show how organizations used digital signing and clear delivery terms to speed execution and maintain compliance.

Optica Ventures

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Implementation improved remote approvals and reduced turnaround time.
Optica used an online signer workflow and retained executed agreements in its contract repository for auditability and fast retrieval.

Xerox

airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

Integration enabled automatic filing and linking to ERP.
Xerox streamlined invoice approvals tied to project milestones and lowered manual entry errors by using prefilled fields and templates.

Typical Timelines and Notice Periods to Build In

Set clear dates for key events and include notice periods to avoid disputes over late actions or missed milestones.

Effective Date:

MM/DD/YYYY — agreement obligations start

Milestone Targets:

Specific dates for deliverable submissions and reviews

Payment Due:

Invoice terms (e.g., Net 30) from approval date

Review Period:

Client retains X days to accept or reject deliverable

Termination Notice:

30–90 days unless material breach

Frequently Asked Questions about Execution and Enforcement

Answers to common legal and practical questions when preparing, signing, or storing Project Management Delivery Services Agreements.

Need help? Contact support

Is an electronic signature legally binding?
Yes. Electronic signatures are legally equivalent to handwritten signatures under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted, provided intent, consent, attribution, and reliable retention are present.
Do I need a notary or witness for these agreements?
Generally no for commercial PM agreements, but specific states or contract items (e.g., deeds, certain POAs) may require notarization or witnesses. Check local law when authenticity or recording is needed.
Can I require stronger signer authentication?
Yes. Use SMS codes, knowledge-based authentication, or advanced options when contract value or confidentiality warrants stronger identity proofing.
How should I store executed agreements?
Store signed PDFs with audit trails in a secure contract repository. Maintain retention metadata consistent with tax, HIPAA, or industry rules and ensure backups are encrypted.
What if a party changes their organization name?
Amend the agreement with an executed amendment referencing the corporate change and provide supporting documentation such as merger or registration records.
How do I revoke or cancel an agreement?
Follow the termination clause in the contract—provide required notice, complete wind-down obligations, and document settlement terms. Voluntary revocation outside contract terms may require mutual agreement and written release.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now