Can elevations be signed electronically?

Yes. Electronic signatures are legally valid in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Ensure intent, consent, signer attribution, and record retention to meet the four-part ESIGN test.

Do permits require original wet signatures?

It depends on the jurisdiction. Many permitting offices accept digital signatures and PDF submissions, but some local authorities still require wet signatures or notarized originals; confirm with the authority having jurisdiction before submission.

Is notarization required for elevation sheets?

Not typically for standard elevations, but some jurisdictions or specific permit types may request notarized or stamped engineer/architect signatures. Check local permitting requirements to avoid rejections.

What happens if a signer name doesn't match ID?

Mismatched signer names can raise authenticity concerns during permit or contract review. Use the signer's full legal name and, if required, provide an accompanying professional license number or credential.

How do I revise a signed elevation?

Create a new revision entry with a unique revision ID, date, and description. Route the revised sheet through the same approval workflow and retain prior versions for archival and audit trails.

How long should I keep final signed sheets?

Retain final signed drawings for the project duration plus recommended post-termination periods: typical construction records 7 years, IRS-related records 3 years (IRC §6501(a)), and HIPAA-affected records 6 years (45 CFR §164.530(j)).

Electronic Signature
Templates
Project Management
Project Management Elevations Template

Project Management Elevations Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT ELEVATIONS TEMPLATE

Project Identification

Project Title Project ID Client Name Client Address Service Provider Service Provider Address Project Manager (Provider)

Contact (phone / email):

Scope of Work

This Elevations Template defines the scope of elevation-related project management, deliverables, review cycles, and acceptance criteria. The Service Provider will prepare, coordinate and deliver elevations as described below, and will manage revisions, communications, and schedule enforcement consistent with the terms set forth in this document.

Detailed Scope of Work Out-of-Scope Items

Elevation Deliverables & Specifications

List of elevation deliverables, formats, and baseline technical specifications required for delivery and acceptance.

Drawing Set / Sheet Deliverable Description

Scale: Revision No.:

File Formats & Naming Convention Sheet and Drawing List (identify each elevation sheet)

Acceptance Criteria

Each deliverable will be subject to the acceptance procedures set out below. Acceptance is conditional upon conformance to the deliverable description, applicable dimensions, annotations, and consistency with the baseline drawings and specifications.

Acceptance Criteria (detailed)

Review Cycle: per submission. Final acceptance requires written confirmation from Client.

Timeline & Milestones

Project Start Date: Target Completion Date:

Milestone 1 - Description

Due Date:

Milestone 2 - Description

Due Date:

Milestone 3 - Description

Due Date:

Budget & Payment Terms

Total Contract Value: $

Payment Schedule (itemize)

Invoices are payable within days of receipt unless otherwise agreed in writing. Late payments may incur interest at the rate agreed between the parties.

Change Order Procedure

Any change to the Scope of Work shall be executed only by a written Change Order signed by authorized representatives of both parties. The Change Order will describe the change, adjustments to schedule, and any increase or decrease to the Contract Value.

Change Order Notice Period Change Order Authorization

Confidentiality & Proprietary Rights

Each party shall treat as confidential all non-public information disclosed in connection with this engagement. Confidential Information shall not be used or disclosed except as required to perform obligations under this document. Exclusions include information already known, publicly available other than by breach, or independently developed.

Intellectual Property Allocation

Warranties, Liability & Indemnity

Service Provider warrants that services will be performed in a professional manner consistent with industry standards. Except as stated in this document, all other warranties are disclaimed. Parties' aggregate liability for direct damages shall be limited to the greater of the total fees paid to Service Provider under this agreement or such other monetary cap as agreed in writing. Neither party shall be liable for consequential damages except for willful misconduct or gross negligence.

Indemnity Scope

Governing Law & Dispute Resolution

This Template and any dispute arising out of or related to it shall be governed by the laws of the state specified below without regard to conflict of laws principles. Parties shall first attempt to resolve disputes in good faith; if unresolved within 30 days, disputes shall be resolved by binding arbitration unless the parties agree otherwise in writing.

Governing State

Miscellaneous

Termination: Either party may terminate for material breach after providing written notice and a reasonable opportunity to cure. Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control.

Special Conditions / Additional Terms

Acceptance and Signatures

By signing below, the undersigned represent and warrant that they are authorized to enter into this agreement on behalf of the party they represent, and that the party accepts and agrees to the terms, scope, deliverables and payment obligations set forth in this Project Management Elevations Template.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Elevations Template Is

The Project Management Elevations Template is a standardized drawing and documentation form used to record vertical views of a building or structure, including exterior facades, finished floor lines, heights, and material callouts. It organizes scale, dimensions, notes, and revision history in a single sheet or set of sheets so project teams, permitting authorities, and contractors can review elevation details consistently. The template supports permit submissions, construction coordination, stakeholder approvals, and archive-ready records when saved as a PDF/A or other immutable file format.

Why a Clear Elevations Template Matters

A consistent elevations template reduces misinterpretation, speeds permit review, and improves coordination between architects, engineers, and contractors, supporting accurate cost estimates and on-site execution.

Who Typically Uses the Project Management Elevations Template

Typical users span design, construction, and permitting teams who need standardized vertical drawings and approvals before work begins.

Project Managers and Coordinators responsible for deliverables, schedules, and stakeholder sign-offs on building height, façade treatments, and milestone approvals.
Licensed Architects and Designers who prepare elevation views, annotate materials, and confirm code compliance for permit packages.
Contractors and Site Supervisors who use elevations to plan sequencing, order materials, and verify on-site construction matches drawings.

Using one shared template reduces rework, centralizes revision history, and clarifies who signs and when across project phases.

Authorized Signers and Typical Roles

Project Manager

Project Managers typically review elevations for constructability, confirm alignment with the schedule and budget, and sign off on administrative approvals. They coordinate revisions, notify stakeholders of changes, and ensure final files are delivered to permitting authorities and the project archive.

Licensed Architect

A Licensed Architect or engineer signs to attest that elevation drawings meet applicable codes and professional standards. Their signature may be required for permit submission and acts as the technical approval for construction documents.

Core Components to Include on a Professional Elevations Template

A professional elevations template groups essential elements so reviewers can find scale, materials, and approvals at a glance.

Title Block

Project name, sheet number, client, date, and logo. Include project address, project phase, and responsible drafter for traceability during reviews and audits.

Scale & Dimensions

Clear scale bar and numeric scales (e.g., 1/8" = 1'-0"). Horizontal and vertical dimensions with datum points help avoid misinterpretation during construction layout.

Elevation Views

Front, rear, and side elevations with rooflines, floor lines, and key height callouts. Indicate cut lines and any elevation-specific notes for clarity.

Material Notes

Callouts that name exterior finishes, colors, and material assemblies. Reference master specifications or numbered legends to avoid vague descriptions.

Annotations & Callouts

Window types, door types, trim details, and connectors. Use leader lines and consistent symbols to link notes to drawing elements.

Revision History

Table capturing revision ID, date, author, and brief description of changes. Include approval initials or signatures to show authorized change control.

Required Fields and Essential Data Elements

Project Name: Unique identifier for indexing.

Project Address: Street, city, state, ZIP.

Responsible Party: Architect or PM contact.

Scale: Numeric scale and bar.

Revision Date: MM/DD/YYYY format.

Approval Signature: Name and role signed.

Step-by-Step: Completing the Elevations Template

Follow this sequence to populate the template accurately and create a permit-ready elevation sheet.

01

Set project header: Enter the project name, address, and sheet number.
02

Apply correct scale: Choose and display the scale bar and numeric scale.
03

Add elevation views: Place front, side, rear drawings with dimension lines.
04

Record approvals: Attach revision history and signer details with dates.

How to Configure an Online Elevations Workflow

Typical digital workflows map document stages, signers, and authentication to ensure a reproducible approval trail.

Field	Configuration
Upload template	Use PDF or DOCX; preserve vector data.
Place signature fields	Add signature, date, and initials fields.
Assign reviewers	Role-based order: Architect → PM → Contractor.
Authentication	Email verification or SMS code as required.

Where to File or Send Completed Elevations

A clear routing list ensures the signed elevation reaches all required parties and filing destinations.

Permitting Office: Submit signed PDF to local building department.
Client / Owner: Deliver final copy to the project owner.
General Contractor: Provide construction team with approved drawings.
Project Archive: Store final PDF/A in document management.

Distribution Methods and File Format Considerations

Use formats and channels that preserve scale and vectors for permit review and construction.

Supported Formats: PDF, PDF/A, DWG exports where available.
Delivery Channels: Email, cloud storage, or eSubmission portals.
Integrations: Connectors for Procore, Box, and Google Workspace.

Ensure recipients can open files in native CAD or vector-capable viewers to verify dimensions and scale before printing.

Typical Timelines and Expected Processing Windows

Timelines vary by jurisdiction but expect predictable review cycles; plan submissions accordingly to avoid schedule impact.

Permit Submission Window:

Local review starts within 7–30 business days.

Plan-Check Review:

First review comments often returned in 2–4 weeks.

Revision Cycle:

Allow 1–3 weeks per revision round.

Final Approval:

Permits issued after all conditions satisfied.

Record Retention:

Keep final signed sheets as long-term records.

Key Project Milestones for Elevation Deliverables

Track elevation milestones so approvals, procurement, and site work align with the project schedule.

01

Draft Completion

Produce initial elevation drawings for internal review.

02

Stakeholder Review

Collect feedback from owner, architect, and engineers.

03

Permit Submission

Submit signed elevations to the authority having jurisdiction.

04

Issued for Construction

Distribute approved elevations to field teams and suppliers.

Common Mistakes to Avoid When Preparing Elevations

Omitting a scale bar or using inconsistent scales across sheets leads to incorrect on-site measurements and rework.
Vague material descriptions like 'typical finish' without specification references cause procurement errors and submittal rejections.
Failing to update revision history or to include signed approval dates creates confusion about which set is current.
Relying on raster-only PDFs that lose vector dimension precision can result in permit office rejection or contractor misinterpretation.

Risks and Consequences of Incorrect Elevation Documents

Permit Delays: Extended project timelines and added costs.

Construction Errors: Rework, material waste, and schedule impacts.

Regulatory Noncompliance: Possible stop-work orders or fines.

Contract Disputes: Increased claims and legal expenses.

Liability Exposure: Professional liability risks for designers.

Archive Gaps: Lost evidence for warranty or claims.

Example Use Cases and Real-World Outcomes

These short case summaries illustrate how teams use a standard elevations template to speed approvals and reduce rework.

Martin Properties

The team standardized elevation sheets for multi-property renovations to reduce review cycles.

Resulted in consistent permit packages across jurisdictions.
By keeping a single template with clear material callouts and revision tracking, the firm reduced rework and shortened time-to-issue for permits, enabling faster contractor mobilization and clearer as-built documentation at project close.

Optica Ventures LLC

A small firm adopted a single elevation template for tenant fit-outs.

Improved internal approvals and client sign-offs.
Standardized annotations and signature blocks allowed quicker client approvals and streamlined the handoff to contractors, reducing interpretation errors and supporting consistent archive retention for future renovations.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce review cycles and improve constructability.

Standardize Symbols and Legends

Maintain a shared symbol library and legend across all sheets to eliminate ambiguity; update the legend with every template revision and notify all stakeholders when symbols change.

Use Vector Formats for Accuracy

Export and archive final sheets as PDF/A or native CAD where possible so dimensions remain precise; raster images can shift scale when printed or converted.

Include Clear Material References

Link material callouts to a master specification or schedule with exact product numbers, finishes, and installation notes to avoid substitution disputes during procurement.

Capture Full Approval Metadata

Record signer name, role, date, and digital audit trail metadata; retain the certificate of completion as proof of the signing event.

eSignature Pricing and Feature Snapshot for Elevation Workflows

Compare common vendor criteria relevant to signing and routing elevation documents; signNow is listed first as the reference column.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial, no card	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium+)	Varies by plan	Varies by plan	Varies by plan	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

FAQs and Troubleshooting for Elevation Templates

Answers to common questions about signing, submission, and compliance for elevation drawings.

Need help? Contact support

Can elevations be signed electronically?
Yes. Electronic signatures are legally valid in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Ensure intent, consent, signer attribution, and record retention to meet the four-part ESIGN test.
Do permits require original wet signatures?
It depends on the jurisdiction. Many permitting offices accept digital signatures and PDF submissions, but some local authorities still require wet signatures or notarized originals; confirm with the authority having jurisdiction before submission.
Is notarization required for elevation sheets?
Not typically for standard elevations, but some jurisdictions or specific permit types may request notarized or stamped engineer/architect signatures. Check local permitting requirements to avoid rejections.
What happens if a signer name doesn't match ID?
Mismatched signer names can raise authenticity concerns during permit or contract review. Use the signer's full legal name and, if required, provide an accompanying professional license number or credential.
How do I revise a signed elevation?
Create a new revision entry with a unique revision ID, date, and description. Route the revised sheet through the same approval workflow and retain prior versions for archival and audit trails.
How long should I keep final signed sheets?
Retain final signed drawings for the project duration plus recommended post-termination periods: typical construction records 7 years, IRS-related records 3 years (IRC §6501(a)), and HIPAA-affected records 6 years (45 CFR §164.530(j)).

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