Can this be e-signed under U.S. law?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and retention requirements are satisfied.

When is notarization required?

Notarization depends on state law and the contract type. If a state or the original agreement requires acknowledgment for amendments, a notary or RON may be necessary.

Who must sign the extension?

An authorized representative with power to bind each party should sign. Internal approval should confirm authority before execution to avoid enforceability challenges.

How can the extension be revoked or canceled?

Revocation typically requires a written, signed mutual agreement or compliance with termination rights in the original contract; unilateral revocation risks breach claims.

What if the extension is unsigned?

An unsigned amendment is not binding. Continuing performance may create waiver arguments but does not substitute for a properly executed modification.

How long must I keep executed copies?

Retain executed extensions for at least three years for IRS purposes (IRC §6501(a)) and longer if industry rules or state law require it; HIPAA governs healthcare records retention.

Electronic Signature
Templates
Project Management
Project Management Exclusivity Extension

Project Management Exclusivity Extension

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Project Management Exclusivity Extension

Project Identification

Project Title Project ID Client Name Service Provider Name Project Manager (Primary Contact)

Original Project Management Agreement Date:

Effective Date of this Extension:

Recitals

WHEREAS, Client and Service Provider entered into a Project Management Agreement identified above on Extension of Exclusivity

1. Exclusivity Extension Period. The parties agree that the exclusivity set forth in the Agreement is extended for the period commencing on and ending on .

Exclusivity Scope (Services, Channels, Territory)

2. Exceptions. The exclusivity shall not apply to preexisting work or clients expressly listed below:

Scope of Work

Updated Scope of Work Out-of-Scope Items

Deliverables and Acceptance Criteria

List primary deliverables, due dates, and acceptance criteria. Service Provider shall deliver each item in accordance with the criteria below and Client shall accept or provide written rejection with reasons within five (5) business days of delivery.

Deliverable 1 — Description

Due Date:

Acceptance Criteria Deliverable 2 — Description

Due Date:

Acceptance Criteria

Timeline and Milestones

Project Start Date:

Project End Date:

Milestone 1

Due:

Milestone 2

Due:

Budget and Payment

Total Consideration for Exclusivity Extension Payment Schedule / Milestone Payments

Deposit Amount (if any):

Change Order Process

All changes to scope, schedule, or price must be documented in a written Change Order signed by authorized representatives of both parties. Service Provider will provide a written Change Order including scope, schedule impact, and cost estimate within business days of receipt of Client's written request.

Confidentiality

Each party will maintain in confidence all proprietary information disclosed by the other party in connection with the Agreement and this Extension. Confidential information excludes information that is or becomes generally available to the public other than by breach of this Agreement, is independently developed, or is lawfully received from a third party without restriction.

Intellectual Property

Ownership of intellectual property in deliverables shall be as set forth below. Select the applicable allocation; if both are unchecked, ownership will default to the terms of the original Agreement.

Assign all deliverable intellectual property to Client upon final payment Service Provider retains ownership of preexisting materials; Client receives a license to use those materials only as necessary to use the deliverables

Warranties, Liability and Remedies

Service Provider warrants that services will be performed in a professional manner consistent with industry standards. EXCEPT AS EXPRESSLY SET FORTH IN THIS EXTENSION, ALL OTHER WARRANTIES ARE DISCLAIMED TO THE MAXIMUM EXTENT PERMITTED BY LAW. Each party's aggregate liability arising out of this Extension and the Agreement shall not exceed the total fees paid under this Extension for the twelve (12) months preceding the claim, except for willful misconduct or gross negligence.

Liquidated Damages (if applicable)

Termination

Either party may terminate this Extension for material breach if the breaching party fails to cure within days after written notice. Termination for convenience is permitted only if expressly provided in the Agreement or by mutual written consent.

Governing Law and Miscellaneous

This Extension shall be governed by and construed in accordance with the laws of the jurisdiction indicated below without regard to conflict of law principles.

Governing Jurisdiction (State/Country)

This Extension, together with the Agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes prior understandings. Any amendment must be in writing and signed by authorized representatives of both parties.

Notices

Client Notice Address Service Provider Notice Address

Acknowledgement

By signing below, each party represents and warrants that it has the authority to enter into this Extension, that the terms are binding, and that execution of this Extension does not violate any other agreement to which it is a party.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Exclusivity Extension Is and When It Applies

A Project Management Exclusivity Extension is a written amendment that extends or modifies an existing exclusivity covenant for project management services under a master services agreement or engagement letter. It clarifies the continued exclusive relationship for specified projects, sets new effective and expiration dates, and may adjust fees, scope, or performance milestones. Parties use it to avoid unintended lapses, preserve priority for the designated project manager or firm, and document mutual consent to changed terms while keeping the original contract in force for other provisions.

Why a Clear Exclusivity Extension Matters

A clearly drafted extension prevents disputes over who has exclusive management rights, preserves project continuity, and records mutual consent for altered timelines or compensation under the original agreement.

Who Completes a Project Management Exclusivity Extension

Typical users include contracting parties, in-house legal teams, project managers, and contracting officers who must preserve an exclusive engagement for a defined project.

Project owners and sponsors seeking continuity and prioritized management resources during an extended schedule or scope change.
Professional project management firms or individual PMs protecting exclusive rights to manage a named project or phase.
Legal or contracting teams formalizing changes to rights, deadlines, payment terms, or exclusivity windows.

The document is executed by authorized signatories for all affected parties and incorporated into the contract file to avoid ambiguity during performance.

Core Elements to Include in a Professional Exclusivity Extension

A complete extension should be concise but cover identity, modified term dates, revised scope, compensation changes, signatory authority, and any required authentication or filing steps to maintain enforceability.

Parties Identified

Full legal names and entity types for each contracting party and any performing subcontractors.

Extended Term

Clear new effective date and end date, including provisions for early termination or automatic renewal.

Scope Adjustments

Precise description of what work is covered by exclusivity and any excluded tasks or phases.

Payment Terms

Any change in fees, milestones, or billing timing tied to the extended exclusivity period.

Signatory Authority

Name and title of each authorized signer and a statement confirming authority to bind the party.

Integration Clause

Language confirming the extension amends and does not replace unaffected contract provisions.

Step-by-Step Completion Checklist

Complete and review the extension in staged steps to ensure legal clarity and operational readiness before execution.

01

Locate Original Contract: Identify the master agreement and clause numbers that relate to exclusivity.
02

Draft Amendment: Prepare concise language stating the specific extension and any altered terms.
03

Review Internally: Have legal and project leadership confirm scope, dates, and compensation changes.
04

Execute and Distribute: Collect signatures, notarize if required, and circulate fully executed copies to stakeholders.

Typical Workflow for Issuing and Executing an Extension

Use a consistent routing sequence from drafting through signature capture to maintain an auditable trail and prevent disputes.

Draft: Originator prepares the extension referencing the original agreement.
Internal Approval: Legal and finance review and clear compensation or liability changes.
Signature Collection: Parties sign using agreed authentication and eSignature or wet-ink methods.
Recordkeeping: Store executed copy with contract records and notify project teams.

Recommended Digital Workflow Settings

Configure your eSignature workflow for minimal friction while preserving auditability and authentication strength.

Field	Configuration
Signer Order	Sequential routing when approvals must follow hierarchy
Authentication	Email + SMS OTP for signer verification
Attachments	Require original contract as attachment for context
Audit Trail	Enable full audit log with IP, timestamp, and actions

Technical Considerations for Digital Completion and Storage

Ensure your signing platform supports required authentication, audit trails, and secure storage before eSubmission.

Integrations: Connectors for Salesforce, NetSuite, and Google Workspace
Formats: Supports PDF and DOCX import/export
Security: AES-256 at rest; TLS 1.2/1.3 in transit

Retain exports in a secure repository that preserves metadata and audit records for future disputes or audits.

Key Security and Compliance Features to Require

Encryption: TLS 1.2/1.3; AES-256 at rest

Audit Trail: Full, tamper-evident activity log

Certifications: SOC 2 Type II; ISO 27001

HIPAA Support: Business associate agreement available

21 CFR Part 11: Controls for FDA-regulated records

Accessibility: WCAG 2.0 Level AA support

eSignature Pricing Snapshot for Executing Extensions

Vendor pricing and feature availability affect cost and compliance. signNow compares on price and core features for extension execution.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 env/user/yr	Varies	Varies	Varies

Practical Examples of How Extensions Are Used

Real-world scenarios illustrate typical drafting choices and why precise language matters when extending exclusivity.

Martin Properties

Manager faced schedule slip requiring extra months of exclusivity

Required updated milestone table to mirror new schedule
Martin Properties processed and executed the amendment online to preserve priority and avoid re-bidding, noting improved turnaround and compliance.

Xerox Integration

Enterprise required exclusivity for a systems integration phase

Added explicit scope and IP assignment language
The amendment ensured the firm's integration team retained sole management rights for the deliverable and clarified billing for out-of-scope work.

Common Drafting Mistakes to Avoid

Ambiguous scope language that fails to specify which tasks are exclusive, leading to disputes and scope creep.
Missing or inconsistent dates that create uncertainty about when the extension begins or ends.
Failing to confirm signer authority, resulting in claims the amendment was not validly executed.
Neglecting required notarization or witness steps in jurisdictions that govern unusual contract types.

Potential Legal and Commercial Risks from an Incorrect Extension

Breach Claims: Monetary damages and injunctive relief risk

Unenforceability: Ambiguity may void exclusivity provisions

Operational Delay: Disputed authority halts project work

Reputational Harm: Supplier relationships and trust affected

Increased Costs: Emergency procurements or re-bids raise expenses

Regulatory Exposure: Industry-specific compliance gaps can trigger penalties

How an Exclusivity Extension Differs from Similar Documents

Compare key characteristics so you select the correct form when addressing project rights, scope, or changes.

Criteria	Exclusivity Extension	Change Order	Noncompete Agreement
Primary Purpose	extend exclusive management rights	alter scope or price	restrict competitive activity
Scope	project-specific exclusivity	project tasks and deliverables	broad work or market limitations
Signatory Timing	before or during extended term	at time of scope change	often at engagement start
Enforceability Focus	contract law and clarity	contract performance and acceptance	labor and restraint-of-trade rules

Frequently Asked Questions About Project Management Exclusivity Extensions

Answers to common questions address e-signature validity, notarization, authority, revocation, and storage considerations.

Need help? Contact support

Can this be e-signed under U.S. law?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and retention requirements are satisfied.
When is notarization required?
Notarization depends on state law and the contract type. If a state or the original agreement requires acknowledgment for amendments, a notary or RON may be necessary.
Who must sign the extension?
An authorized representative with power to bind each party should sign. Internal approval should confirm authority before execution to avoid enforceability challenges.
How can the extension be revoked or canceled?
Revocation typically requires a written, signed mutual agreement or compliance with termination rights in the original contract; unilateral revocation risks breach claims.
What if the extension is unsigned?
An unsigned amendment is not binding. Continuing performance may create waiver arguments but does not substitute for a properly executed modification.
How long must I keep executed copies?
Retain executed extensions for at least three years for IRS purposes (IRC §6501(a)) and longer if industry rules or state law require it; HIPAA governs healthcare records retention.

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