Can this agreement be signed electronically?

Yes. Electronic signatures are legally binding under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and record retention to meet the four-part validity test.

Who is authorized to sign on behalf of a company?

An authorized officer or person with delegated signature authority may sign. Verify corporate resolution or delegation language to confirm authority and avoid challenges to the agreement's validity.

Is notarization required for enforcement?

Most project agreements do not require notarization to be enforceable. Notarization may be required for recording or specific state statutes; check jurisdictional rules before notarizing.

How do I correct errors after execution?

Prepare a signed amendment or addendum referencing the original agreement. All parties should sign the amendment; minor clerical corrections can be addressed with an agreed and signed clarification.

How long should I retain executed agreements?

Retain for the active term plus at least three years; follow IRS (IRC §6501(a)) and industry rules such as HIPAA's six-year retention for health records where applicable.

What if a party refuses electronic signing?

Offer a paper signing option or in-person signing. ESIGN requires consent to electronic records; if a party will not consent, proceed with a wet-ink process and ensure consistent recordkeeping.

Electronic Signature
Templates
Project Management
Project Management Executed Agreement

Project Management Executed Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT EXECUTED AGREEMENT

This Project Management Executed Agreement (the Agreement) is entered into as of Effective Date: by and between the parties identified below. Project ID:

Project Identification

Project Title Client Name Client Address Service Provider Name Service Provider Address Project Manager (Provider)

Scope of Work

The Service Provider shall perform project management services including planning, coordination, status reporting, risk management, change control, and stakeholder communication as further detailed below. Deliverables, timelines, and acceptance criteria are set forth in this Agreement and its attachments.

Detailed Scope of Work Out of Scope Items

Deliverables and Acceptance

The Service Provider will deliver the items listed below. Each deliverable will be accepted by the Client only when Client confirms in writing that the deliverable meets the acceptance criteria set forth for that item.

Deliverable 1 - Title Deliverable 1 - Description Acceptance Criteria

Planned Delivery Date:

Deliverable 2 - Title Deliverable 2 - Description Acceptance Criteria

Planned Delivery Date:

Timeline and Milestones

Project Start Date: Project End Date:

Milestone 1

Target Date:

Milestone 2

Target Date:

Budget and Payment

Total Contract Value (USD) Deposit / Initial Payment Payment Schedule and Terms Change Order Process Written change orders required for scope, schedule, or fee changes

Confidentiality

Each party shall treat Confidential Information of the other party as strictly confidential and shall not disclose such information except as required by law. Confidential Information shall remain confidential for the duration specified below unless otherwise agreed in writing.

Confidentiality Term (years)

Termination; Remedies

Either party may terminate this Agreement for material breach by the other party if the breach is not cured within the notice period set forth below. Termination does not relieve the Client of payment obligations for Services performed and accepted prior to termination.

Cure / Notice Period (days)

Indemnification; Limitation of Liability

The Service Provider shall indemnify and hold harmless the Client from claims arising out of Provider's gross negligence or willful misconduct. Except for liability arising from gross negligence or willful misconduct, neither party shall be liable to the other for consequential, incidental, or punitive damages. The aggregate liability of either party for any claim arising under this Agreement shall be limited to the total fees paid by the Client to the Service Provider under this Agreement.

Acceptance Procedures

Acceptance of deliverables will occur upon Client's written confirmation that deliverables meet the specified acceptance criteria. If Client provides notice of non-conformance, Service Provider shall, at no additional cost if within scope, use commercially reasonable efforts to correct deficiencies within a mutually agreed period.

Notices

Client Notice Contact Client Notice Address Provider Notice Contact Provider Notice Address

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state indicated below, without regard to its conflicts of law principles.

Governing Law State

Miscellaneous

This Agreement, together with any attached schedules or statements of work, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior agreements and understandings. Amendments shall be effective only if in writing and signed by authorized representatives of both parties.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Executed Agreement Is

A Project Management Executed Agreement is a signed contract that documents the terms, deliverables, schedule, payment, and responsibilities for a specific project between parties. It consolidates scope, milestones, acceptance criteria, change control, and dispute resolution so work can begin with clear obligations and a record of mutual assent.

Why a Properly Executed Agreement Matters

A fully executed project agreement reduces ambiguity, allocates risk, and creates enforceable obligations under contract law. It also clarifies payment triggers and acceptance criteria, which limits disputes and supports project governance.

Teams and Roles That Typically Use This Agreement

Use this agreement when teams from multiple departments or external vendors must coordinate project scope, schedule, and payment.

Project managers coordinating vendors and internal stakeholders, ensuring milestones and deliverables are enforceable and tracked.
Procurement and legal teams reviewing commercial terms, insurance, indemnities, and payment schedules before award and execution.
Contractors and subcontractors who need a formal record of scope, acceptance criteria, and change-order procedures before starting work.

Having clear signatory roles and a complete executed copy streamlines onboarding, invoicing, and audit trails for the project lifecycle.

Step-by-step: Completing and Executing the Agreement

Follow these sequential steps to prepare, review, sign, and circulate an executed agreement so the project can start with documented approvals.

01

Draft: Assemble scope, schedule, payment, and standard clauses in a single document.
02

Review: Have legal and finance confirm liabilities, taxes, and payment terms.
03

Sign: Obtain signatures in the prescribed order from authorized signers.
04

Distribute: Share final executed copies to all parties and store securely.

Configuring an Online Signing Workflow

Set up routing, authentication, and notifications before sending the document for signatures so each signer gets the correct view and required fields.

Field	Configuration
Routing Order	Set serial or parallel routing to control signing sequence and approvals.
Authentication	Choose email link, SMS code, or ID verification depending on risk and party requirements.
Conditional Fields	Use conditional fields to show relevant clauses only when applicable to the project.
Notifications	Enable reminders and completion receipts to reduce delays and maintain an audit trail.

Typical eSigning Flow for Execution

A standard electronic execution sequence captures consent, identity, and an audit trail while delivering signed copies to all parties automatically.

Upload Document: Sender uploads the agreement to the platform.
Place Fields: Add signature, date, and required data fields.
Authenticate: Signer confirms identity via chosen method.
Complete: Signed PDF and audit trail are generated and shared.

Technical Considerations for eSignature and eSubmission

Verify the signing platform supports required authentication, audit trails, and document formats before commencing execution.

File Formats: PDF, DOCX accepted for reliable output.
Integrations: Connectors to systems like Salesforce or NetSuite simplify routing.
Security: TLS and AES encryption protect data in transit and at rest.

Confirm platform compliance with industry requirements (HIPAA, SOC 2, 21 CFR Part 11 where needed) and preserve the audit trail for disputes and audits.

Core Components Your Executed Agreement Should Contain

A professional agreement combines essential legal and operational clauses so expectations, risks, and remedies are clear to all parties.

Parties & Recitals

Identify each contracting party, legal status, and context for the agreement to ensure correct attribution and authority.

Scope

Define deliverables, acceptance criteria, and exclusions in measurable terms to minimize disputes over responsibilities.

Schedule

List milestones, delivery dates, and dependencies with clear acceptance procedures and consequences for missed milestones.

Payment Terms

State amounts, invoicing cadence, tax treatment, retention, and remedies for late payment or nonpayment.

Change Control

Prescribe how scope changes are requested, approved, priced, and scheduled to avoid informal scope creep.

Termination & Disputes

Include termination rights, cure periods, governing law, and dispute resolution (mediation, arbitration, or court venue).

Security and Compliance Features to Verify

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Audit Trail: Complete timestamps, IP addresses, and action logs

Authentication: Email, SMS code, or advanced signer verification

HIPAA: BAA required for PHI workflows

Certifications: SOC 2 Type II, ISO 27001, PCI DSS

Retention: Exportable, tamper-evident signed PDFs

Common Preparation Errors to Avoid

Leaving scope vague or outsourcing critical terms to attachments that are not incorporated by reference, which creates enforcement gaps.
Mismatched or incomplete party names that cause delays during signature verification or dispute resolution over who contracted.
Missing or inconsistent dates that change the start of obligations and affect warranty and statute of limitations calculations.
Failing to define change-order pricing and approval steps, which often leads to unpaid work or contested invoices.

Consequences of an Incorrectly Executed Agreement

Unenforceable Terms: Missing signatures can void clauses

Payment Disputes: Late or absent invoices invite litigation

Regulatory Risk: Noncompliance increases exposure

Operational Delay: Ambiguous scope halts deliverables

Increased Costs: Rework and claims inflate budgets

Reputational Harm: Contractual disputes affect future awards

Key Dates and Deadlines to Record

Document and track all contractual dates so obligations, payment triggers, and cure periods are unambiguous.

Execution Date:

Date parties sign; starts contractual obligations.

Payment Due Dates:

List invoice submission and net payment timelines.

Milestone Deadlines:

Specify acceptance windows and milestone completion dates.

Notice to Cure:

State period parties have to fix breaches before termination.

Warranty Periods:

Define post-delivery warranty start and duration.

Milestone Sequence from Negotiation to Final Execution

Track the negotiation, approval, execution, and distribution milestones so each stage is auditable and time-bound.

01

Negotiation Complete

All terms agreed and incorporated into final draft.

02

Internal Approvals

Legal, finance, and procurement authorize signature.

03

Execution

Authorized signers sign and date the agreement.

04

Distribution

Executed copies are circulated and archived.

How This Agreement Differs from a Master Services Agreement

Compare a single-project executed agreement to a long-form Master Services Agreement to decide which fits procurement needs.

Criteria	Project Management Executed Agreement	Master Services Agreement
Scope Specificity	very specific	broad, template-based
Signature Timing	before work starts	framework signed; sows later
Change Control	project-level change orders	centralized process
Typical Notarization	rarely required	rarely required

Typical eSignature Pricing and Compliance Comparison

Vendor pricing and core compliance features vary; include cost and HIPAA/enterprise support when selecting a signing platform.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions

Answers to common execution, legal, and technical questions about completing and validating a Project Management Executed Agreement.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are legally binding under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and record retention to meet the four-part validity test.
Who is authorized to sign on behalf of a company?
An authorized officer or person with delegated signature authority may sign. Verify corporate resolution or delegation language to confirm authority and avoid challenges to the agreement's validity.
Is notarization required for enforcement?
Most project agreements do not require notarization to be enforceable. Notarization may be required for recording or specific state statutes; check jurisdictional rules before notarizing.
How do I correct errors after execution?
Prepare a signed amendment or addendum referencing the original agreement. All parties should sign the amendment; minor clerical corrections can be addressed with an agreed and signed clarification.
How long should I retain executed agreements?
Retain for the active term plus at least three years; follow IRS (IRC §6501(a)) and industry rules such as HIPAA's six-year retention for health records where applicable.
What if a party refuses electronic signing?
Offer a paper signing option or in-person signing. ESIGN requires consent to electronic records; if a party will not consent, proceed with a wet-ink process and ensure consistent recordkeeping.

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