Can this agreement be signed electronically?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted by most states), electronic signatures are generally enforceable when intent, consent, attribution, and record retention are satisfied. Certain exceptions (wills, some court filings) may still require wet signatures.

When is notarization required?

Notarization is generally not required for standard services agreements. It may be needed for deeds, powers of attorney, or documents requiring formal acknowledgment under state law. Use RON or in-person notarization only where a statute or the parties specifically require it.

Who has authority to sign for a company?

An officer or agent with express authority under corporate bylaws, resolution, or a power of attorney should sign. Verify authority with a board resolution or written authorization to avoid challenges to enforceability or ratification disputes.

How do I amend the agreement after signing?

Amendments require mutual written agreement per the contract's amendment clause. Execute an addendum signed by all parties or replace the agreement with a new signed version to ensure clarity and prevent disputes.

How long should signed agreements be kept?

Retain executed agreements for the active term plus relevant statutory periods: at least three years for tax records (IRC §6501(a)) and six years for HIPAA-related records (45 CFR §164.530(j)). Check state law for longer retention.

What if a signer lacked authority?

If a signatory lacked authority, the contract may be voidable or subject to ratification. Seek confirmation of authority, indemnity, or ratification by the principal; consult counsel before enforcing or terminating high-value agreements.

Electronic Signature
Templates
Project Management
Project Management Executive Production Agreement

Project Management Executive Production Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT EXECUTIVE PRODUCTION AGREEMENT

Project ID: Effective Date:

Client Name:

Service Provider Name:

Project Manager (Provider): Project Manager (Client):

1. Scope of Work

The Service Provider shall perform executive production and project management services for the Project as described below. Services include planning, scheduling, resource coordination, vendor management, executive reporting, risk mitigation, and delivery oversight.

Detailed Scope of Work Out of Scope

2. Deliverables and Acceptance

The Service Provider shall deliver the following items in accordance with the acceptance criteria set forth below.

Deliverable 1 — Description Deliverable 1 — Acceptance Criteria

Due Date:

Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Due Date:

Deliverable 3 — Description Deliverable 3 — Acceptance Criteria

Due Date:

3. Timeline and Milestones

Project Start Date: Project End Date:

Milestone 1 — Description

Milestone 1 Date:

Milestone 2 — Description

Milestone 2 Date:

4. Budget, Fees and Payment

Total Contract Value Payment Schedule Invoicing and Payment Terms Change Order Process

5. Confidentiality

Each party shall hold confidential all non-public information disclosed in connection with the Project and shall not disclose such information except as required by law or with prior written consent. Confidential information excludes information that is or becomes public through no breach by the receiving party.

Confidentiality Period (years): I acknowledge and agree to the confidentiality obligations:

6. Intellectual Property and Work Product

Unless otherwise agreed in writing, work product created exclusively for the Client under this Agreement shall be owned by the Client upon full payment. Provider retains pre-existing materials, methodologies, and tools used to perform services, provided Provider grants Client a perpetual, non-exclusive license to use the deliverables for internal business purposes.

Ownership Election (check one or describe custom agreement)

Client Ownership: Provider Ownership (license to Client):

License Terms (if applicable)

7. Warranties, Indemnity and Limitation of Liability

Provider warrants that services will be performed in a professional manner consistent with industry standards. EXCEPT AS EXPRESSLY PROVIDED, NO OTHER WARRANTIES ARE MADE, EXPRESS OR IMPLIED.

Each party agrees to indemnify and hold harmless the other party from third-party claims arising from the indemnifying party’s breach of this Agreement or negligence in performing its obligations.

Limitation of Liability: Except for willful misconduct or gross negligence, the aggregate liability of either party for any claim arising under this Agreement shall not exceed the greater of the amounts actually paid to Provider under this Agreement or .

8. Termination

Either party may terminate this Agreement for material breach if the breaching party fails to cure within days after written notice. Upon termination, Client shall pay Provider for all services performed and approved deliverables through the effective date of termination.

9. Change Orders

Changes to scope, schedule, or fees shall be made only by a written change order signed by authorized representatives of both parties. Change orders shall specify changes to deliverables, schedule adjustments, and any additional charges.

Change Order Contact (Provider)

10. Notices

Notices under this Agreement shall be in writing and delivered to the parties at the addresses set forth below or to such other address as either party may designate by notice.

Client Notice Address Client Contact Name Client Email / Phone Provider Notice Address Provider Contact Name Provider Email / Phone

11. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of laws principles.

12. Miscellaneous

Entire Agreement: This Agreement, including any executed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, agreements, and understandings.

Assignment: Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except to an affiliate or in connection with a sale of substantially all assets or equity.

13. Acceptance Procedure

Client shall have days from delivery of a deliverable to provide formal acceptance or rejection in writing. Absent timely rejection, the deliverable shall be deemed accepted.

Client

Client Name:

By:

Date:

Service Provider

Provider Name:

By:

Date:

What the Project Management Executive Production Agreement Is

Project Management Executive Production Agreement defines the contractual relationship between a project management executive (PME) and the engaging party for production oversight, deliverables, timelines, compensation, and intellectual property. It allocates responsibilities for scheduling, vendor coordination, budget control, approvals, confidentiality, and indemnities. Typical provisions include scope of services, milestones, acceptance criteria, payment schedule, expense reimbursement, ownership of work product, termination rights, and dispute resolution. Parties may execute this agreement in writing or electronically; ESIGN and UETA generally support electronic execution for commercial contracts in the United States.

Why a Clear Agreement Matters

A Project Management Executive Production Agreement clarifies expectations, protects intellectual property, and reduces disputes by documenting deliverables, payment terms, and governance. Well-drafted agreements enable predictable project execution, assign liability, and provide contractual remedies and termination mechanisms for both parties.

Who Commonly Prepares and Signs This Agreement

Typical users who complete this agreement include project managers, production executives, procurement officers, and legal counsel.

Project management executives responsible for supervising production schedules and vendor deliverables.
Hiring organizations (studios, agencies, brands) controlling budgets and approving milestones.
Legal and procurement teams reviewing liability, IP, and payment provisions before execution.

Use parties should tailor roles and signatory authority to internal approval and procurement policies requirements.

Main Contract Elements to Include

Core clauses define scope, compensation, deliverables, intellectual property, confidentiality, and termination to create enforceable obligations and measurable milestones for project delivery.

Scope of Services

Describe specific project management tasks, responsibilities, reporting cadence, deliverables with acceptance criteria, and any excluded services. Attach schedules or exhibits listing milestones, dates, and deliverable formats to avoid ambiguity.

Deliverables & Milestones

Set firm deliverable descriptions, milestone dates, approval procedures, and criteria for acceptance or rework. Tie payments to approved milestones and include cure periods for missed deliverables.

Compensation

Detail fee structure, payment schedule, invoicing procedures, late payment interest, expense reimbursement rules, and conditions for fee adjustments or additional work authorizations.

Expenses

Specify reimbursable expense categories, required receipts, per diem limits, pre-approval thresholds, and timing for reimbursement to prevent disputes over out-of-pocket costs.

IP & Licensing

Allocate ownership of work product, grant licenses where appropriate, and include assignment terms for deliverables, third-party materials, and preexisting intellectual property rights.

Termination & Dispute

Define termination for convenience and for cause, notice periods, post-termination obligations, and preferred dispute resolution method such as arbitration, mediation, or court jurisdiction.

Step-by-Step: Preparing and Executing the Agreement

Follow these steps to prepare, review, and execute the agreement so it is enforceable and aligns with procurement and legal controls.

01

Prepare Draft: Upload template and populate party and scope fields.
02

Review Legal: Confirm IP, liability, and indemnity language.
03

Approve Finance: Obtain budget sign-off and payment authorizations.
04

Execute: Sign electronically or with notarization if required.

How to Configure a Digital Signing Workflow

Configure fields, authentication, and routing to match contract milestones and organizational approval paths before sending for signatures.

Field \| Configuration	Field \| Configuration
Signature Type	Electronic signature (ESIGN/UETA compliant)
Authentication	Email link; optional SMS code or SSO
Conditional Fields	Show fields only when milestones apply
Routing Order	Sequential or parallel signer flow

Digital Execution: Typical Signing Flow

Digital execution streamlines routing, authentication, and recordkeeping while capturing a tamper-evident audit trail for each signing event.

Upload Document: Add fields and assign signers.
Add Signers: Set signing order and authentication.
Signer Authentication: Choose email, SMS, or KBA methods.
Complete & Archive: Signed PDF and audit trail stored securely.

Platform Capabilities to Check

Ensure the platform supports PDFs, Word DOCX, and secure storage with access controls and audit trails.

File Formats: PDF, DOCX, HTML supported.
Integrations: Salesforce, NetSuite, Google Workspace.
Authentication: Email, SMS, SSO options.

Key Dates and Deadlines to Track

Key calendar dates for execution, milestone payments, and statutory obligations help avoid penalties and contract disputes.

Agreement Effective Date:

Date entered as MM/DD/YYYY; starts obligations and deadlines.

Milestone Due Dates:

List deliverable dates tied to payments and acceptance.

Invoice Submission Window:

Invoices due within 30 days unless otherwise specified.

Termination Notice Period:

Provide required notice, commonly 30 days, per clause.

Record Retention Review:

Schedule retention checks consistent with compliance policies.

Milestone Sequence from Negotiation to Closeout

Sequence key processing stages from negotiation to final closeout to track approvals and deliverable acceptance across stakeholders.

01

Negotiation

Finalize terms, redline exchange, and sign-off.

02

Onboarding

Introduce team, confirm contacts, and schedule milestones.

03

Execution

Deliverables produced, approvals recorded, payments processed.

04

Closeout

Handover, final invoices, and contract archive.

Common Preparation Mistakes to Avoid

Unclear scope or deliverables leads to disputes and rework, increasing cost and schedule risk for both parties.
Missing signatory authority or incorrect names can void acceptance and delay payment or enforcement of contract terms.
Failing to tie payments to milestones encourages scope creep and makes it difficult to enforce penalties or withhold funds.
Not specifying IP ownership or license terms causes post-project litigation over work product and reuse rights.

Short List of Potential Penalties and Risks

Breach Damages: Monetary liability and costs.

Late Payment Interest: Contractual interest and collection fees.

Withholding Risk: Backup withholding 24% possible.

I-9 Penalties: $281–$2,789 per violation.

Tax Reporting Fines: IRC §6721 penalties apply.

Attorney Fees: Potential indemnity or recovery.

Security and Compliance Features to Document

Encryption in Transit: TLS 1.2/1.3 protects data.

Encryption at Rest: AES-256 encryption for stored files.

Certifications: SOC 2 Type II, ISO 27001.

Healthcare Compliance: HIPAA compliant with BAA available.

eSignature Law: ESIGN and UETA compliant in U.S.

Audit Trail: Tamper-evident logs with timestamps.

Pricing and Feature Comparison for eSignature Platforms

Compare signNow pricing and key features with common alternatives to assess cost and compliance trade-offs for executing this agreement.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Yes, limited	Yes, limited
Bulk Send	Yes (Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions and Practical Answers

Answers to common execution, signing, and compliance questions for the Project Management Executive Production Agreement, including e-signature and storage considerations.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted by most states), electronic signatures are generally enforceable when intent, consent, attribution, and record retention are satisfied. Certain exceptions (wills, some court filings) may still require wet signatures.
When is notarization required?
Notarization is generally not required for standard services agreements. It may be needed for deeds, powers of attorney, or documents requiring formal acknowledgment under state law. Use RON or in-person notarization only where a statute or the parties specifically require it.
Who has authority to sign for a company?
An officer or agent with express authority under corporate bylaws, resolution, or a power of attorney should sign. Verify authority with a board resolution or written authorization to avoid challenges to enforceability or ratification disputes.
How do I amend the agreement after signing?
Amendments require mutual written agreement per the contract's amendment clause. Execute an addendum signed by all parties or replace the agreement with a new signed version to ensure clarity and prevent disputes.
How long should signed agreements be kept?
Retain executed agreements for the active term plus relevant statutory periods: at least three years for tax records (IRC §6501(a)) and six years for HIPAA-related records (45 CFR §164.530(j)). Check state law for longer retention.
What if a signer lacked authority?
If a signatory lacked authority, the contract may be voidable or subject to ratification. Seek confirmation of authority, indemnity, or ratification by the principal; consult counsel before enforcing or terminating high-value agreements.

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