Is an electronic signature on the exhibit legally binding?

Yes, electronic signatures are generally enforceable under the ESIGN Act and state UETA laws when intent, consent, attribution, and record retention are satisfied; ensure any consumer disclosures required by law are provided.

Do I need notarization or witnesses for an exhibit?

Most exhibits attached to commercial contracts do not require notarization; however, if the exhibit transfers real property rights or is part of an instrument requiring notarization under state law, follow the notarization and witness rules applicable in that state.

How do I update an executed exhibit?

Use the contract’s change control procedure: prepare an amendment, obtain required approvals, and execute the amendment with the same signing authority and authentication used for the original exhibit.

Who must sign the exhibit to make it effective?

The parties’ authorized signatories as defined in the master agreement should sign. Verify delegated authority in internal approval matrices to prevent validity challenges.

Can I store executed exhibits electronically?

Yes; retain reliable reproductions that preserve the record and audit trail. For regulated records, follow retention requirements such as IRS, HIPAA, or industry-specific rules.

What authentication level is recommended for high-value exhibits?

Use multi-factor authentication (email + SMS or SSO) and capture a robust audit trail. For critical transactions, consider higher-assurance identity proofing or notarization.

Electronic Signature
Templates
Project Management
Project Management Exhibit

Project Management Exhibit

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT EXHIBIT

Project Identification

Project Title Project ID Client Name Client Address Client Primary Contact Service Provider Name Project Manager (Provider)

This Exhibit is entered into by Client Name: and Service Provider: pursuant to the Master Services Agreement dated: . The parties agree that the terms set forth in this Exhibit govern the referenced Project.

Scope of Work

Description of work to be performed. Deliver a clear, measurable statement of services, responsibilities, and assumed inputs. All deliverables shall conform to the acceptance criteria set forth in this Exhibit.

Out of Scope Items

Deliverables and Acceptance

Each deliverable shall be accompanied by documentation sufficient to demonstrate compliance with the acceptance criteria defined below.

Deliverable 1 — Title Deliverable 1 — Description Deliverable 1 — Acceptance Criteria

Expected delivery date:

Deliverable 2 — Title Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Expected delivery date:

Acceptance Procedure

Acceptance will be completed in accordance with the following procedure. If Client does not provide a written rejection notice specifying deficiencies within the review period, the deliverable will be deemed accepted.

Review period (calendar days):

Acceptance requires written sign-off by Client representative

Timeline & Milestones

Project Start Date: Project End Date:

Milestone 1 — Name

Due date:

Milestone 2 — Name

Due date:

Budget & Payment

Total Contracted Amount (USD):

Payment Schedule Payment 1 — Description

Amount: Due:

Payment 2 — Description

Amount: Due:

All invoices shall reference the Project ID and shall be payable within calendar days of receipt unless otherwise agreed in writing. Late payments shall accrue interest at a rate of per annum or the maximum permitted by law.

Change Order Process

All changes to scope, schedule, or price shall be processed through a written Change Order executed by authorized representatives of both parties. No work subject to a Change Order shall proceed without written approval.

Standard markup or administrative fee for Change Orders (if any):

Confidentiality

Each party acknowledges that it may receive Confidential Information of the other. Confidential Information shall be used solely for performance under this Exhibit and not disclosed except to employees or subcontractors with a need to know. Confidential obligations survive termination for a period of three (3) years, except for trade secrets where protection continues as permitted by law.

Liability, Indemnity & Termination

Provider shall indemnify and hold Client harmless from third-party claims arising from Provider's gross negligence or willful misconduct in performing services. Except for liability arising from gross negligence, willful misconduct or breach of confidentiality, neither party shall be liable for consequential, special, or punitive damages. Either party may terminate this Exhibit for material breach following days' written notice if the breach remains uncured.

Governing Law & Dispute Resolution

This Exhibit shall be governed by the laws of the State of without regard to choice of law principles. The parties agree to engage in good faith negotiation and, if unresolved, binding arbitration as the primary dispute resolution mechanism unless otherwise mutually agreed in writing.

Notices

All notices required under this Exhibit shall be in writing and sent to the contacts listed below.

Client Notice Contact Provider Notice Contact

Client — Printed Name:

By (Signature):

Date:

Service Provider — Printed Name:

By (Signature):

Date:

What the Project Management Exhibit Is and When It Applies

A Project Management Exhibit is an attachment to a contract that defines project-specific responsibilities, deliverables, schedules, acceptance criteria, and change-control procedures. It translates high-level contract terms into actionable project tasks, identifies key milestones and responsible parties, and records assumptions, dependencies, and reporting expectations. The exhibit may include payment milestones, quality standards, risk allocation, and who is authorized to approve changes. It is used where complex scope, phased delivery, or third-party coordination requires an explicit operational plan tied to the master agreement.

Why a Project Management Exhibit Matters

A clear exhibit reduces ambiguity about scope, timeframes, and approvals, improving accountability and dispute resilience. It creates an auditable record for progress, payments, and change requests and supports consistent project governance across stakeholders and vendors.

Typical Users and Signers of a Project Management Exhibit

The exhibit is completed and reviewed by contract managers, project managers, procurement staff, and authorized signatories prior to project start.

Project Manager — Prepares schedule, assigns deliverables, and tracks milestones for the project team.
Contract/Procurement Lead — Confirms commercial terms, payment triggers, and contract alignment with the master agreement.
Client Representative — Reviews acceptance criteria and signs approvals on behalf of the customer.

Core Sections to Include in a Professional Exhibit

A well-structured exhibit standardizes responsibilities and measurement so stakeholders can manage delivery and dispute resolution consistently.

Scope

Describe deliverables in measurable terms, reference contract SOWs, and note exclusions to prevent scope creep and payment disputes.

Schedule

List milestone dates, delivery windows, and dependencies; include format (MM/DD/YYYY) and responsibility for schedule updates.

Acceptance

Define acceptance tests, review periods, and criteria that trigger formal sign-off and payment obligations.

Change Control

Specify change request process, who approves changes, required documentation, and how cost/schedule impacts are handled.

Reporting

State frequency, recipients, and format for status reports, risk logs, and progress metrics to maintain transparency.

Payment Terms

Map payment milestones to accepted deliverables, invoicing requirements, and any holdback or retainage provisions.

Step-by-Step: Completing the Project Management Exhibit

Follow this sequence to prepare, review, and finalize the exhibit for execution.

01

Gather Documents: Collect the master agreement, SOW, and relevant change logs.
02

Draft Exhibit: Populate scope, schedule, and acceptance fields in the template.
03

Internal Review: Have PM, legal, and finance review for alignment.
04

Execute: Obtain authorized signatures and distribute executed copies.

Digital Workflow Settings to Streamline Execution

Configure these settings in your document platform to automate routing and approvals.

Field	Configuration
Signer Order	Sequential signing by role to enforce approvals.
Authentication	Use email or SMS code; increase strength for high-risk projects.
Conditional Fields	Show fields only when related options are selected.
Audit Trail	Enable timestamp and IP capture for each signer event.

Where to Send and How Submission Works

Routes and submission destinations depend on contract terms and internal approval paths.

Internal Approver: Send draft to legal and finance for internal compliance checks.
Client Review: Provide client reviewer with versioned exhibit and comment window.
Final Signatures: Execute with authorized signatories in the agreed signing order.
Archive: Store executed exhibit with the contract repository for auditability.

Technical Considerations for eSubmission and eSign

Confirm platform capabilities before e-signing to meet legal and operational requirements.

Document Formats: PDF, DOCX supported by most eSign platforms.
Authentication Options: Email, SMS, KBA, or SSO depending on risk level.
Integration Needs: Check Salesforce, NetSuite, or cloud storage connectors.

Security and Compliance Data to Include

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Audit Trail: Timestamp, IP, and signer actions captured

Access Controls: Role-based permissions and SSO

Certifications: SOC 2 Type II, ISO 27001 available

HIPAA: BAA required for protected health information

ESIGN / UETA: Compliant for electronic signature enforceability

Consequences of an Incorrect or Incomplete Exhibit

Payment Delays: Invoice holds or disputes

Scope Disputes: Claimed extra work or denial of responsibility

Contract Breach: Termination or damages exposure

Regulatory Risk: Noncompliance for regulated projects

Audit Findings: Failed document controls

Reputational Harm: Client relationship deterioration

Common Errors to Avoid When Preparing the Exhibit

Leaving acceptance criteria vague, which causes subjective sign-offs and payment disputes between parties.
Failing to align milestone dates with the master contract schedule and critical path dependencies.
Omitting the authorized signatory’s delegated authority, increasing the risk of later signature challenges.
Not capturing change-control steps or approval thresholds, which leads to unapproved scope increases.

Comparing Common eSignature Platforms for Executing Exhibits

Pricing and key capabilities vary by vendor; signNow appears first for comparison and supports common compliance needs for contract exhibits.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About Project Management Exhibits

Answers to common execution, legal validity, and update questions for exhibits used with U.S. contracts.

Need help? Contact support

Is an electronic signature on the exhibit legally binding?
Yes, electronic signatures are generally enforceable under the ESIGN Act and state UETA laws when intent, consent, attribution, and record retention are satisfied; ensure any consumer disclosures required by law are provided.
Do I need notarization or witnesses for an exhibit?
Most exhibits attached to commercial contracts do not require notarization; however, if the exhibit transfers real property rights or is part of an instrument requiring notarization under state law, follow the notarization and witness rules applicable in that state.
How do I update an executed exhibit?
Use the contract’s change control procedure: prepare an amendment, obtain required approvals, and execute the amendment with the same signing authority and authentication used for the original exhibit.
Who must sign the exhibit to make it effective?
The parties’ authorized signatories as defined in the master agreement should sign. Verify delegated authority in internal approval matrices to prevent validity challenges.
Can I store executed exhibits electronically?
Yes; retain reliable reproductions that preserve the record and audit trail. For regulated records, follow retention requirements such as IRS, HIPAA, or industry-specific rules.
What authentication level is recommended for high-value exhibits?
Use multi-factor authentication (email + SMS or SSO) and capture a robust audit trail. For critical transactions, consider higher-assurance identity proofing or notarization.

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