Can exhibits be electronically signed?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Ensure intent, consent, attribution, and retention are met. Note exceptions such as wills, certain court filings, and other statutorily excluded documents.

What authentication level is recommended?

Select an authentication method proportional to transaction risk: email link for low-risk exhibit approvals, SMS or access code for moderate risk, and two-factor or knowledge-based methods for high-risk or regulatory-sensitive exhibits. Record authentication methods in the audit trail.

Are notarization or witnesses required?

Generally no for standard project exhibits, but requirements vary by state and document purpose. Certain documents (deeds, affidavits, powers of attorney) typically require notarization or witnesses. Verify state notary and witness rules before execution, especially for exhibits affecting real property.

How to retain signed exhibits legally?

Retain signed exhibits in a tamper-evident format with an audit trail that records signer identity, timestamps, and actions. Follow federal and industry retention minima (IRS three years, HIPAA six years) and export signed PDFs or audit certificates for legal reproducibility.

Can I use signNow for exhibits?

signNow supports PDF and DOCX exhibits, audit trails, and integrations (Salesforce, NetSuite). It provides HIPAA compliance (BAA available) and offers Business ($8/user/mo), Business Premium ($15/user/mo), Enterprise ($30/user/mo), and Site License pricing models.

How to correct errors after signing?

If an exhibit contains post-signature errors, use an amendment exhibit or contract addendum signed by all parties. Avoid altering a signed copy. For clerical mistakes, attach a signed corrective statement referencing the original exhibit and signature timestamps.

Electronic Signature
Templates
Project Management
Project Management Exhibits Template

Project Management Exhibits Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT EXHIBITS TEMPLATE

Project Identification

Project Title:

Project ID Client Name Service Provider Project Manager (Primary Contact)

Effective Date: Planned Start: Planned End:

Scope of Work

The Service Provider shall perform the work described below in accordance with the terms of the governing agreement. The scope set forth in this exhibit is part of the contractual obligations and any material deviation requires a written change order executed by both parties.

Primary Scope Description Out of Scope Items

Exhibits and Attachments

List of exhibits attached to this template. Each listed exhibit is incorporated by reference and forms part of this agreement when signed.

Exhibit 1 — Number/Title Exhibit 2 — Number/Title

Deliverables and Acceptance Criteria

Each deliverable identified below must meet the stated acceptance criteria. Acceptance will be documented in writing within the acceptance period specified; failure to provide written rejection within that period shall constitute acceptance.

Deliverable 1 Name Deliverable 1 Description

Acceptance Criteria: Target Delivery:

Deliverable 2 Name Deliverable 2 Description

Acceptance Criteria: Target Delivery:

Timeline and Milestones

Key milestones and schedule constraints. Time is of the essence for milestone completion unless otherwise agreed in writing.

Milestone 1

Description:

Target Date:

Milestone 2

Target Date:

Budget, Fees and Payment Schedule

The following budget and payment terms apply to the work in this exhibit. All amounts are exclusive of applicable taxes unless expressly stated otherwise.

Total Budget / Not-to-Exceed Payment Schedule

Billing Method: Fixed Fee Time & Materials Milestone-Based

Change Order Process

Acceptance Testing and Sign-off

Acceptance testing procedures, defect remediation windows, and final sign-off criteria are set forth below. The Service Provider shall correct defects discovered during the acceptance period at no additional cost except as otherwise agreed in writing.

Acceptance Period (days):

Confidentiality

Each party acknowledges that, in the course of performance, it may receive Confidential Information. Recipient shall protect such Confidential Information with at least the same degree of care it uses for its own confidential information but no less than reasonable care, and shall not disclose Confidential Information except to authorized personnel who need to know for performance. Confidentiality obligations shall survive termination of this exhibit for the period specified below.

Duration of Confidentiality:

Intellectual Property and Work Product

Unless otherwise agreed in writing, all deliverables and work product created for Client under this exhibit shall be owned by the Client upon full payment. Service Provider retains ownership of its pre-existing tools, templates and methodologies; Client is granted a limited license to use those items solely as incorporated in the deliverables.

Select Ownership Option(s): Client owns deliverables on payment Provider retains tools/templates

Warranties, Liability, and Insurance

Service Provider warrants that services will be performed in a professional manner consistent with industry standards. Except as expressly stated, all other warranties are disclaimed to the maximum extent permitted by law. Liability shall be limited as agreed in the governing agreement; nothing in this exhibit increases statutory liability where such limitation is not enforceable.

Warranty Period (months) Required Insurance Coverage

Notices

All notices required under this exhibit shall be in writing and delivered to the addresses below by the methods specified in the governing agreement.

Client Notice Address Service Provider Notice Address

Governing Law

This exhibit shall be governed by and construed in accordance with the laws of the jurisdiction specified below, without regard to choice-of-law principles that would apply the laws of another jurisdiction.

Administrative Provisions

Entire Agreement: This exhibit and the governing agreement contain the entire understanding of the parties with respect to the subject matter hereof. Any inconsistency between this exhibit and the governing agreement shall be resolved in accordance with the governing agreement.

Additional Administrative Notes

Acknowledgements

By signing below, each party acknowledges that it has read, understands and agrees to be bound by the terms of this exhibit and that the persons signing have authority to bind their respective organizations.

Client Name:

By:

Date:

Service Provider Name:

By:

Date:

What the Project Management Exhibits Template Is

A Project Management Exhibits Template is a standardized set of attachable documents and exhibits used to clarify scope, schedules, deliverables, responsibilities, and change control terms within a project contract or statement of work. It bundles deliverable descriptions, milestones, acceptance criteria, technical specifications, rate schedules, and reporting templates so teams and stakeholders share a single reference. The template reduces ambiguity during execution, simplifies approvals, and supports audit trails when maintained as a formal exhibit. It is suitable for construction, IT, professional services, and government contracting where consistent exhibit structure improves governance.

Why a Standardized Exhibits Template Matters

Using a Project Management Exhibits Template standardizes how requirements, acceptance criteria, schedules, and responsibilities are documented, reducing disputes and review cycles. It enhances clarity for procurement, accelerates approvals, and preserves consistent records that support compliance and post-project audits.

Who Typically Prepares and Uses These Exhibits

Common users include project managers, contracting officers, and procurement specialists who assemble exhibits for agreements.

Project managers preparing scope, milestones, and acceptance criteria for internal and client-facing exhibits.
Contracts and procurement teams using exhibits to standardize vendor deliverables and payment schedules.
Legal and compliance reviewers verifying exhibit language, change control, and audit records before signature.

Smaller businesses and third-party vendors also use templates to streamline document preparation and ensure consistency.

Representative Roles and Responsibilities

Project Manager

Typically responsible for compiling exhibits, coordinating inputs across stakeholders, and ensuring acceptance criteria are clear. They use the template to align schedules, track approvals, and maintain a single authoritative exhibit set for audits and contract compliance.

Contracting Officer

Oversees contract formation and verifies that exhibits accurately reflect scope, pricing, and deliverables. They evaluate risk allocations, approve exhibit attachments for procurement, and require standardized exhibits to reduce negotiation cycles and support post-award performance monitoring.

Core Elements Every Professional Exhibit Should Include

Essential elements of a Project Management Exhibits Template ensure clarity of scope, acceptance, schedule, roles, reporting, and change control for consistent project execution.

Scope Description

Defines the work included and excluded, measurable outcomes, and any assumptions. Use clear itemized lists to avoid ambiguity when interpreting contract obligations during performance execution.

Acceptance Criteria

Specifies tests, deliverable formats, acceptance thresholds, and approval signoffs. Include criteria for partial acceptance and remedies for nonconforming deliverables to streamline validation and transit documentation.

Milestone Schedule

Provides dates, dependencies, owners, and acceptance gates for each milestone. Link milestones to payment milestones and reporting deadlines to align incentives and track progress regularly.

Deliverable Specs

Attach technical specifications, format requirements, test data, and sample deliverables. Include versioning rules and reference documents so developers and reviewers implement consistent outputs and acceptance templates.

Change Control

Defines how change requests are submitted, reviewed, priced, and approved. Include authorization levels, impact analysis templates, and schedule adjustment rules to manage scope creep effectively.

Reporting & Metrics

Lists required status reports, frequency, KPIs, data sources, and distribution lists. Specify formats for dashboards and compliance reporting to ensure transparent performance monitoring and archival procedures.

Essential Fields to Complete Accurately

Project Title: Exact legal project name.

Effective Date: Enter effective date as MM/DD/YYYY.

Parties: Full legal names and entity types.

Scope Summary: Short description and exclusions.

Payment Terms: Rates, milestones, and invoicing schedule.

Signature Blocks: Signer name, title, and date.

Step-by-Step: Completing the Exhibits Template

Follow these sequential steps to complete the Project Management Exhibits Template accurately and ensure consistent exhibit attachments.

01

Gather Documents: Collect contract, SOW, specs, and prior exhibits.
02

Populate Fields: Enter scope, dates, owners, and deliverables.
03

Attach Evidence: Add technical drawings, test scripts, and samples.
04

Review & Approve: Circulate for signatures and lock final versions.

Configuring an Electronic Workflow for Exhibits

Configure an e-signature workflow that maps exhibit fields, signer roles, and routing to match procurement and approval practices.

Field	Configuration
Template Location	Attach master exhibit PDF or DOCX.
Signer Roles	Define primary, reviewer, and approver roles.
Authentication	Use email or SMS code; consider 2FA.
Routing Order	Sequential or parallel signing as required.

Technical and Security Requirements for eSubmission

Confirm platform capabilities to handle PDF/DOCX formats, audit trails, secure storage, and integration with your systems.

File Formats: PDF, DOCX, and editable templates supported.
Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace.
Security: TLS 1.2/1.3 and AES-256 encryption.

Where Exhibits Are Routed and Filed

Typical routing for exhibits covers internal review, external vendor review, signature collection, and final filing in contract records or procurement systems.

Internal Review: Circulate to stakeholders for technical and commercial signoff.
Vendor Review: Share with vendor for confirmation and adjustments.
Signature Collection: Collect eSignatures, witness attestations, or notarization as required.
Final Filing: Store signed exhibits in procurement system and project folder.

Common Preparation Errors to Avoid

Ambiguous deliverable descriptions that lack measurable acceptance criteria lead to disputes and delayed approvals; quantify outcomes and reference test procedures to prevent disagreement.
Using inconsistent exhibit identifiers or versioning across documents causes attachment errors; always update the revision date and maintain a revision history table.
Failing to obtain authorized signatures or relying on informal initials can invalidate an exhibit in disputes; verify signer authority and signature blocks.
Neglecting to include change control procedures leads to scope creep and uncontrolled cost increases; include approval thresholds and pricing adjustment rules.

Principal Risks and Consequences of Errors

Contract Dispute: Ambiguity leads to change claims and litigation.

Payment Delays: Missing acceptance triggers invoice holds.

Audit Findings: Noncompliance risks procurement sanctions.

Regulatory Exposure: HIPAA or SEC issues if protected data included.

Notary Rejection: Incorrect notarization invalidates exhibit.

Tax Reporting: Incorrect rates may trigger backup withholding.

Typical Timelines and Deadlines for Exhibits

Key timing expectations govern exhibit submission, review, acceptance, change response, and final archival — align these with contract milestones and procurement calendars.

Exhibit Submission Deadline:

Submit exhibits with proposal or within contract signature period.

Internal Review Period:

Allow 5–10 business days for stakeholder review cycles.

Acceptance Testing Window:

Specify testing period, typically 10–30 days post-delivery.

Change Request Response:

Set a 7–14 day response requirement for change notices.

Final Archival Deadline:

Archive signed exhibits within 30 days after contract execution.

Practical Best Practices for Reliable Exhibits

Adopt consistent practices for creating, reviewing, and storing exhibits to minimize disputes and enable efficient post-project review and compliance audits.

Standardize identifiers and version control

Use a single exhibit numbering convention and include revision dates on each attachment. Track versions in a revision log and require initials on altered pages; this prevents attachment mismatches and expedites audits.

Use clear, measurable acceptance criteria

Define pass/fail tests, required deliverable formats, and inspection methods. Ensure criteria map to payment triggers and that owners are assigned for validation steps to reduce payment disputes and contractor uncertainty.

Include change control and pricing rules

Require documented change requests with impact estimates, approval thresholds, and contract amendment procedures. Tie price adjustments to approved change forms and update exhibit revision history to maintain traceability.

Maintain audit trail and document history

Use an eSignature platform that captures timestamps, IP addresses, and action logs. Store signed PDFs and export audit certificates to support regulatory reviews, dispute resolution, and contractual evidence.

Pricing and Feature Comparison for eSignature Solutions

Comparing eSignature vendor pricing and feature availability helps select a solution that supports exhibit workflows without unexpected limits or compliance gaps.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

FAQ and Troubleshooting for Exhibits and eSigning

Answers to common questions about completing, signing, and submitting Project Management Exhibits Templates, including eSignature, authentication, and recordkeeping.

Need help? Contact support

Can exhibits be electronically signed?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Ensure intent, consent, attribution, and retention are met. Note exceptions such as wills, certain court filings, and other statutorily excluded documents.
What authentication level is recommended?
Select an authentication method proportional to transaction risk: email link for low-risk exhibit approvals, SMS or access code for moderate risk, and two-factor or knowledge-based methods for high-risk or regulatory-sensitive exhibits. Record authentication methods in the audit trail.
Are notarization or witnesses required?
Generally no for standard project exhibits, but requirements vary by state and document purpose. Certain documents (deeds, affidavits, powers of attorney) typically require notarization or witnesses. Verify state notary and witness rules before execution, especially for exhibits affecting real property.
How to retain signed exhibits legally?
Retain signed exhibits in a tamper-evident format with an audit trail that records signer identity, timestamps, and actions. Follow federal and industry retention minima (IRS three years, HIPAA six years) and export signed PDFs or audit certificates for legal reproducibility.
Can I use signNow for exhibits?
signNow supports PDF and DOCX exhibits, audit trails, and integrations (Salesforce, NetSuite). It provides HIPAA compliance (BAA available) and offers Business ($8/user/mo), Business Premium ($15/user/mo), Enterprise ($30/user/mo), and Site License pricing models.
How to correct errors after signing?
If an exhibit contains post-signature errors, use an amendment exhibit or contract addendum signed by all parties. Avoid altering a signed copy. For clerical mistakes, attach a signed corrective statement referencing the original exhibit and signature timestamps.

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