Is an electronic signature legally valid?

Yes. Electronic signatures are legally valid for most transactions under the federal ESIGN Act (15 U.S.C. §7001) and state UETA provisions. Exceptions apply for certain testamentary or court-ordered documents.

Do feasibility agreements require notarization?

Usually no for standard commercial feasibility agreements, but documents that must be recorded or that transfer interests (e.g., deeds) often require notarization under state law. Verify with your state registrar.

Who must sign the agreement?

An authorized signatory who can bind the organization should sign. If uncertain, obtain a board resolution or written delegation of authority to avoid later challenges to signature validity.

How do I amend an executed agreement?

Amendments should be in writing, reference the original agreement, and be signed by the same authorized parties. Use clear effective dates and retain both versions to show the amendment history.

How long must I keep the executed agreement?

Retain the agreement for the active term plus applicable post-termination periods; IRS records generally require a minimum of 3 years (IRC §6501(a)); HIPAA records require 6 years (45 CFR §164.530(j)).

What if a signer's name or title is incorrect?

Incorrect names or missing titles can raise enforceability questions. Correct by executing a formal amendment or re-execution by an authorized representative to create a clear audit trail.

Electronic Signature
Templates
Project Management
Project Management Feasibility Agreement

Project Management Feasibility Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Project Management Feasibility Agreement

Project Identification

Project Title Project ID Client Name Client Address Client Primary Contact (Name, Title) Service Provider Service Provider Address Project Manager (Service Provider)

Recitals

This Project Management Feasibility Agreement (the Agreement) is entered into between Client Name: and Service Provider: for the purpose of evaluating the technical, schedule and financial feasibility of the project described herein. The effective date of this Agreement is .

Scope of Work

The Service Provider shall perform a feasibility study limited to the areas described below. The study shall include analysis, interviews, documentation review, and delivery of the feasibility deliverables identified in this Agreement.

Objectives (concise list of study objectives) In-Scope Activities Out-of-Scope Items

Deliverables and Acceptance Criteria

The Service Provider will produce the following deliverables. Each deliverable must meet the stated acceptance criteria prior to formal acceptance by Client.

Deliverable 1 — Description Deliverable 1 — Acceptance Criteria

Due Date:

Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Due Date:

Deliverable 3 — Description Deliverable 3 — Acceptance Criteria

Due Date:

Timeline and Milestones

Project Start Date: Project End Date (anticipated):

Milestone 1

Milestone Date:

Milestone 2

Milestone Date:

Budget, Fees and Payment

Total Fixed Fee for the feasibility study:

Payment Schedule Expense Reimbursement

Deposit required prior to commencement:

Change Order Process

Any material change to Scope, Schedule or Budget shall be documented as a written Change Order signed by authorized representatives of both parties. Change Order requests shall include: description of the change, impact to deliverables, schedule, and cost. Charges for approved Change Orders shall be invoiced and paid under the terms of this Agreement.

Client and Service Provider acknowledge the change order process described above.

Confidentiality

Each party agrees to treat as Confidential Information all non-public information disclosed in connection with the feasibility study. Confidential Information does not include information that is or becomes publicly available other than through a breach of this Agreement, or that is independently developed without use of confidential materials. Receiving party shall use reasonable care to protect Confidential Information and shall not disclose it to third parties except to those employees or contractors with a need to know and subject to confidentiality obligations at least as protective as those in this Agreement.

Both parties acknowledge and accept the Confidentiality clause.

Intellectual Property and Deliverables

Unless otherwise agreed in writing, intellectual property rights in pre-existing materials of each party remain vested in the originating party. Subject to Client's payment of all amounts due, Service Provider assigns to Client all rights in the final feasibility report and deliverables created specifically under this Agreement. Service Provider retains the right to use general knowledge, skills and experience developed in performing the work, provided no Confidential Information is disclosed.

Limitation of Liability

Each party's aggregate liability for claims arising out of or related to this Agreement shall not exceed the total amounts paid by Client to Service Provider under this Agreement. Neither party shall be liable for indirect, special, incidental, or consequential damages, except for liability arising from gross negligence, willful misconduct, or breach of confidentiality obligations.

Termination

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least days prior to the effective date of termination. Upon termination for convenience, Service Provider shall be paid for work performed and documented expenses incurred through the effective date of termination.

Notices

All notices under this Agreement shall be in writing and delivered to the parties at the addresses set forth below. Notices are effective upon personal delivery, confirmed electronic transmission, or three (3) days after deposit with the postal service.

Client Notice Address Service Provider Notice Address

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to its conflict of laws principles.

Representations and Warranties

Each party represents and warrants that it has full power and authority to enter into this Agreement, that execution and performance will not violate other agreements, and that the person signing on its behalf is authorized to bind the party to this Agreement.

Client

Printed Name:

By:

Date:

Service Provider

Printed Name:

By:

Date:

What a Project Management Feasibility Agreement Is

A Project Management Feasibility Agreement is a pre-contract document that sets out the assessed scope, assumptions, and conditions for evaluating whether a proposed project is viable. It records the parties, objectives, deliverables to be tested, schedule for analysis, required resources, and acceptance criteria. The agreement clarifies responsibilities for the feasibility phase, data access, confidentiality obligations, and preliminary cost estimates. It is typically used before full project authorization to reduce uncertainty and provide a clear basis for budgeting and decision-making.

Why organizations use a Feasibility Agreement

The agreement reduces ambiguity, allocates responsibilities for analysis, and documents criteria that determine whether to advance the project. It helps control scope creep, sets evaluation milestones, and protects proprietary information during the feasibility review.

Who typically prepares and signs this agreement

Several project stakeholders commonly use or complete a Project Management Feasibility Agreement depending on project size and industry.

Project Sponsors and Owners — Authorize the feasibility study, provide funding, and approve objectives.
Project Managers and PMO — Draft scope, coordinate data collection, and manage timelines.
Consultants and Contractors — Deliver technical analysis, resource estimates, and feasibility reports.

Signatories should be individuals with authority to commit resources and accept the feasibility deliverables on behalf of their organization.

Step-by-step: completing the agreement

Follow a clear sequence so the feasibility review starts with documented scope and ends with actionable findings.

01

Gather Information: Collect project objectives, budgets, and existing data.
02

Define Scope: Specify the feasibility tasks, deliverables, and acceptance criteria.
03

Assess Risks: Identify technical, schedule, and cost risks to evaluate.
04

Execute Signatures: Obtain authorized signatures and date the agreement.

Configuring an online workflow for the agreement

Set up digital fields and signer order to mirror the agreement’s approval process before sending for signature.

Field	Configuration
Signer Order	Define sequential or parallel signing as required
Authentication	Use email link or SMS code for signer verification
Conditional Fields	Show fields only when related options are selected
Storage Location	Save completed PDFs to secure cloud or records system

Technical and integration considerations

Confirm platform compatibility and required integrations before starting the electronic workflow.

Integrations: Salesforce, NetSuite, Microsoft 365 supported
File formats: PDF, DOCX, and HTML upload supported
Authentication: Email, SMS, and advanced auth options

Choose a platform that meets recordkeeping, audit-trail, and access-control needs; ensure API or native integration to reduce manual filing and to store signed agreements in the authoritative repository.

Typical electronic signing flow

A standard online signing workflow follows a predictable sequence from upload to completion.

Upload: Sender uploads agreement and places fields.
Invite: Send email link or sharing link to signers.
Authenticate: Signer verifies identity via chosen method.
Complete: Signed copies and audit trail are generated.

Common timing and deadline considerations

Document timing affects obligations, retention, and tax or regulatory reporting when relevant.

Effective Date:

Date when feasibility obligations begin (MM/DD/YYYY)

Milestone Deadlines:

Specify due dates for each deliverable

Review Period:

Allow a set review window after each deliverable

Extension Procedures:

Define how and when deadlines may be extended

Record Retention Start:

Retention periods typically begin on effective or completion date

Common mistakes to avoid when preparing the agreement

Vague scope descriptions that omit exclusions and measurable acceptance criteria lead to disputes and extra cost to resolve scope questions.
Failing to name signatories with authority can invalidate the agreement or require re-execution by authorized personnel, delaying the feasibility phase.
Missing a clear deliverables schedule or acceptance tests increases the risk of missed milestones and subjective sign-off disagreements.
Not addressing confidentiality or data access upfront can expose proprietary information and complicate vendor evaluation or due diligence.

Security and compliance items to include

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamps, IP, and action logs

Access Controls: Role-based permissions and SSO

HIPAA: BAA required for PHI-bearing workflows

ESIGN / UETA: Meets ESIGN and UETA requirements

Certifications: SOC 2 Type II and ISO 27001 available

Risks and potential consequences of errors

Unenforceable Terms: Ambiguous clauses may be unenforceable

Project Delays: Incorrect dates delay authorizations

Cost Overruns: Undefined scope increases spend

Regulatory Exposure: Noncompliant data handling risk

Notarization Failures: Missing notarization can invalidate execution

Litigation: Disputes may require costly legal action

How different organizations use feasibility agreements

Real-world examples show how feasibility agreements reduce uncertainty and streamline approvals across sectors.

Optica Ventures — COO

Optica used a feasibility agreement to standardize initial scope and data sharing

The interface supported quick approvals
The result was clearer client expectations and fewer scope changes during proposal-to-contract conversion, improving turnaround on decisions.

Martin Properties — Founder

Martin Properties used the agreement for property redevelopment planning

Mobile signing enabled remote execution
They processed feasibility tasks end-to-end with secure, auditable signatures and reduced on-site meetings while maintaining compliance.

Frequently asked questions and quick answers

Answers to common questions about signing, notarization, and enforceability when using a Project Management Feasibility Agreement.

Need help? Contact support

Is an electronic signature legally valid?
Yes. Electronic signatures are legally valid for most transactions under the federal ESIGN Act (15 U.S.C. §7001) and state UETA provisions. Exceptions apply for certain testamentary or court-ordered documents.
Do feasibility agreements require notarization?
Usually no for standard commercial feasibility agreements, but documents that must be recorded or that transfer interests (e.g., deeds) often require notarization under state law. Verify with your state registrar.
Who must sign the agreement?
An authorized signatory who can bind the organization should sign. If uncertain, obtain a board resolution or written delegation of authority to avoid later challenges to signature validity.
How do I amend an executed agreement?
Amendments should be in writing, reference the original agreement, and be signed by the same authorized parties. Use clear effective dates and retain both versions to show the amendment history.
How long must I keep the executed agreement?
Retain the agreement for the active term plus applicable post-termination periods; IRS records generally require a minimum of 3 years (IRC §6501(a)); HIPAA records require 6 years (45 CFR §164.530(j)).
What if a signer's name or title is incorrect?
Incorrect names or missing titles can raise enforceability questions. Correct by executing a formal amendment or re-execution by an authorized representative to create a clear audit trail.

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