Can this proposal be signed electronically?

Yes. Electronic signatures generally satisfy legal requirements under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, signer attribution, and reliable record retention are met. Certain exceptions such as wills and court filings remain ineligible for e-signature.

What fields are required in the proposal?

At a minimum include project title, sponsor and contact, executive summary, scope statement, high-level schedule, preliminary cost estimate, risk assessment, assumptions, deliverables, and signature blocks for authorized approvers. Omitting key items delays review and can invalidate financial approvals.

Who is authorized to sign the proposal?

Signatory authority typically resides with the project sponsor, program manager, or a delegated executive with budget authority. Verify organizational policies and procurement thresholds; for contractually binding commitments, legal or finance approvals may also be required. Include printed name, title, and date near each signature.

Are notarization or witnesses required?

Most feasibility proposals do not require notarization or witnesses. Requirements depend on whether the proposal becomes a contract or affects property or power-of-attorney matters. For documents that do require notarization, consult state notary statutes or a notary public for specific procedures.

How long must we retain the signed proposal?

Retain the executed proposal for the contract term plus at least three years; financial records tied to tax filings must be kept a minimum of three years under IRC §6501(a). If records contain protected health information, retain six years per 45 CFR §164.530(j).

Can we submit electronically to government or funders?

Electronic submission is generally acceptable for private funders and many agencies, but specific programs may require original paper or wet-ink signatures. Confirm funder or agency rules and ensure ESIGN (15 U.S.C. ch. 96) and UETA compliance where applicable before e-submitting.

Electronic Signature
Templates
Project Management
Project Management Feasibility Proposal

Project Management Feasibility Proposal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT FEASIBILITY PROPOSAL

Project Identification

Project Title:

Project ID Client Name Client Contact (Address / Phone / Email) Service Provider Service Provider Contact (Address / Phone / Email) Project Manager (Service Provider)

Scope of Work (Feasibility)

Purpose: This Feasibility Proposal documents the tasks, evaluation criteria, assumptions, constraints, and recommended approach for determining project viability. Tasks performed under this proposal are investigatory and deliver findings, not implementation of final production systems.

Scope of Work — Detailed Activities Out of Scope

Deliverables and Acceptance

Deliverables will be produced in written and electronic form. Each deliverable shall include acceptance criteria and a mechanism for client approval or rejection.

Deliverable 1 — Title / Description Deliverable 1 — Acceptance Criteria Deliverable 2 — Title / Description Deliverable 2 — Acceptance Criteria

Timeline and Milestones

Proposed Start Date: Proposed End Date:

Milestone 1

Milestone 1 Date:

Milestone 2

Milestone 2 Date:

Milestone 3

Milestone 3 Date:

Budget and Payment

All fees quoted below cover only the feasibility activities described. Fees for subsequent design or implementation work are subject to separate agreement.

Total Proposed Fee Pricing Model (select all that apply)

Fixed Price for Feasibility Scope
Time & Materials (hourly rates documented in schedule)

Payment Schedule Change Order Process

Assumptions, Constraints & Risks

Confidentiality

Each party acknowledges that information exchanged in connection with this feasibility engagement may be Confidential Information. Recipient shall use Confidential Information solely to evaluate or perform the feasibility services and shall not disclose such information except as permitted under a written agreement or as required by law. Confidential Information shall be returned or destroyed upon written request.

Client and Service Provider acknowledge and agree to the confidentiality obligations stated above.

Governing Law; Liability

This Proposal, and any dispute arising from it, shall be governed by the laws of the jurisdiction indicated below without regard to conflict-of-law principles. Except for liability arising from gross negligence or willful misconduct, Service Provider’s aggregate liability in connection with this Proposal shall be limited to the total fees paid under this Proposal.

Governing State

Acceptance Procedure

Client will review deliverables within the review period specified in the acceptance criteria. Acceptance requires written sign-off or an approved electronic communication. Rejection must include documented reasons and proposed remediation; remediation and revalidation shall follow a mutually agreed schedule.

Certifications and Notices

By signing below, each party certifies that it has the authority to enter into this Proposal, that the information provided is accurate to the best of its knowledge, and that it agrees to perform its obligations in good faith and in accordance with the terms set forth herein.

Client:

By:

Date:

Service Provider:

By:

Date:

What a Project Management Feasibility Proposal Is

A Project Management Feasibility Proposal is a formal planning document that evaluates whether a proposed project is viable within scope, schedule, budget, and resource constraints. It summarizes objectives, assumptions, technical and operational feasibility, preliminary cost estimates, risk assessments, and recommended next steps. Organizations use it to compare options, secure stakeholder approval, and inform go/no-go decisions. Typical authors include project managers, business analysts, and subject-matter experts; reviewers include sponsors, finance, and legal. The proposal frames decision criteria and provides enough detail to scope detailed planning if approved.

Why a Feasibility Proposal Matters for Decision-Making

A clear Project Management Feasibility Proposal reduces uncertainty, aligns stakeholders on scope and cost, and provides a documented basis for funding and scheduling decisions.

Who Prepares and Reviews These Proposals

Project managers, finance, procurement, and sponsoring executives all engage with the Project Management Feasibility Proposal at different stages.

Project Managers prepare technical assessment, schedules, and resource plans for internal decision-making and scoping.
Executives/Sponsors review high-level risks and budget impacts to approve strategic projects and allocate funding.
Procurement/Finance validate cost estimates, procurement needs, and contract authority before committing funds.

Use these role definitions to route reviews, assign responsibilities, and ensure the correct approvers sign the final document.

Step-by-Step: Completing a Feasibility Proposal

Follow this step-by-step sequence to complete a Project Management Feasibility Proposal accurately and produce a decision-ready document.

01

Gather Requirements: Collect objectives, constraints, and stakeholder list.
02

Assess Feasibility: Evaluate technical, operational, and financial feasibility.
03

Estimate Costs: Prepare preliminary budget and resource estimates.
04

Recommend Next Steps: Include risks, mitigation, and go/no-go recommendation.

Where to Send or File the Proposal

Typical routing steps for submitting a Project Management Feasibility Proposal to reviewers, approvers, and archives.

Prepare Package: Assemble proposal, exhibits, and supporting estimates.
Internal Review: Circulate to stakeholders for comments and approvals.
Formal Approval: Obtain signatures from sponsor and finance.
Archive: Save executed copy and evidence of approvals.

Technical Requirements for Digital Submission and Storage

Technical prerequisites and integration considerations for sending, signing, and archiving Project Management Feasibility Proposals using an eSignature platform.

File Formats: PDF, DOCX, Excel supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, KBA options

How to Configure an Online Workflow for the Proposal

Configure your online workflow to automate routing, field validation, conditional sections, and signer authentication for the Project Management Feasibility Proposal.

Field	Configuration
Template Name	Use descriptive name and version
Conditional Sections	Show scope-only items when applicable
Signer Authentication	Enable email + SMS code for critical signers
Auto-Archiving	Save PDFs to secure cloud storage

Electronic Signature vs Digital Signature: Key Differences

Key distinctions between generic electronic signatures and cryptographic digital signatures relevant to enforcement and technical requirements.

Criteria	Electronic Signature	Digital Signature
Definition	any electronic mark	pki-based cryptographic signature
Legal Status	esign/ueta valid	esign/ueta valid
Authentication	varies (audit trail)	certificate-based pki
Non-repudiation	audit trail evidence	cryptographic non-repudiation

eSignature Pricing and Feature Comparison

Compare baseline pricing and core capabilities for commonly used eSignature vendors when preparing a Project Management Feasibility Proposal.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies	Varies	Varies	Varies
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Penalties, Risks, and Consequences of Errors

Funding Delay: Approval postponed; project start delayed

Budget Overruns: Underestimated costs trigger additional approvals

Contractual Liability: Unauthorized commitments may create enforceable obligations

Regulatory Risk: Noncompliance can block permits or funding

Audit Exposure: Incomplete records complicate audits

Reputational Harm: Stakeholder trust loss affects future projects

Common Preparation Mistakes to Avoid

Incomplete scope statements lead to misaligned expectations, frequent change requests, and increased costs; include clear deliverables, acceptance criteria, and exclusions to prevent scope creep.
Missing or poorly documented assumptions cause reviewers to reject estimates; state assumptions for resource availability, vendor rates, and schedule constraints explicitly to reduce ambiguity.
Weak cost estimation methods underestimate contingency; use historical data, vendor quotes, and documented assumptions to justify budget numbers and avoid mid-project funding shortfalls.
Skipping stakeholder approvals or sign-off routing delays project start and budgeting; map the approval chain and required authorities before submission to prevent rework.

Timelines and Deadlines That Commonly Affect Proposals

Common internal and external deadlines affecting Project Management Feasibility Proposals, from review windows to procurement and fiscal-year funding cutoffs.

Internal Review Window:

Allow 10–15 business days for stakeholders to review and provide comments.

Sponsor Decision:

Target decision at least 5 business days before procurement deadlines.

Procurement Lead Time:

Vendor selection and contracting can take 30–90 days.

Fiscal Cutoffs:

Submit before fiscal-year close for that year's budget.

Grant Deadlines:

Follow funder submission deadlines; late proposals rejected.

Best Practices to Increase Accuracy and Approval Speed

Practical tips to improve accuracy, speed approvals, and reduce legal or fiscal objections when preparing a Project Management Feasibility Proposal.

Maintain strict document version control and naming

Use a standardized naming convention, track changes, and archive each version. Include a version history table showing author, changes, and approval dates to prevent confusion and provide an audit trail.

Use clear assumptions and documented contingency rationale

List each assumption separately, quantify its cost and schedule impact, and justify contingency percentages with historical data or vendor quotes to reduce subjective disputes during financial review.

Align sign-off authorities with procurement thresholds

Confirm who can commit funds at each approval level before circulation. Map signatories to authorization matrices and attach evidence of delegated authority to avoid post-approval challenges.

Provide audit-ready supporting documentation for estimates

Attach vendor quotes, benchmarking data, and calculation spreadsheets. Use named sources for unit rates and cite assumptions so finance and auditors can reproduce figures without follow-up.

How Organizations Use Digital Workflows for Feasibility Proposals

Concrete examples of organizations using eSignature and online workflows to expedite approvals and maintain compliance for feasibility proposals.

Tech Data

Tech Data used an eSignature workflow to improve internal and external customer service while accelerating contract execution across departments.

Resulted in faster approvals and revenue recognition.
According to the CEO, standardizing digital workflows improved customer service and increased speed to revenue; the company standardized templates, reduced manual handoffs, and captured complete audit trails to comply with internal controls and speed finance approvals.

Martin Properties

Martin Properties processed and executed documents online to maintain compliance and efficiency for remote teams and field agents.

Enabled mobile and offline signing.
Founder Tim Martin noted that end-to-end online execution maintained compliance while accelerating turnaround; field teams returned signed proposals quickly, reducing project start delays and lowering administrative overhead for property management.

Typical Authorized Signatories

Project Sponsor

The project sponsor is typically an executive or senior manager with budget authority who approves the project recommendation. Their signature confirms strategic alignment and commits allocated funds or authorizes procurement; include printed name, title, and date for the record.

Procurement Officer

A procurement or contracting officer may need to sign when the proposal commits to vendor contracts or purchase orders. Their signature indicates compliance with procurement thresholds, vendor selection procedures, and contract terms; include procurement reference numbers when applicable.

Frequently Asked Questions and Troubleshooting

Common questions about preparing, signing, and submitting a Project Management Feasibility Proposal, including legal, retention, and eSignature considerations.

Need help? Contact support

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now