Is an electronically signed application legally binding?

Yes if the signature meets ESIGN and applicable state law requirements. The ESIGN Act (15 U.S.C. ch. 96) and UETA authorize electronic signatures where not otherwise excluded.

Can I use an eSignature for all parts of the application?

Generally yes, but certain jurisdictions or document types may require wet signatures, notarization, or witnesses. Confirm exceptions before relying on eSignature alone.

Who is authorized to sign approvals?

Signatories must have documented delegated authority from finance or governance. Check internal delegation policies before listing approvers on the form.

What supporting documents should be attached?

Include vendor quotes, technical assessments, risk registers, and budget spreadsheets. Omitted attachments commonly trigger reviewer requests and slow approvals.

How do I correct a submitted application?

If changes are needed, withdraw or void the original submission where the platform permits and resubmit a corrected application with version notes for the audit trail.

How do I confirm retention and audit requirements?

Follow corporate records policies and applicable laws (IRS, HIPAA, or industry-specific regulators). Maintain signed copies and audit logs for the durations required by statute or policy.

Electronic Signature
Templates
Project Management
Project Management Feasibility Study Application

Project Management Feasibility Study Application

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Project Management Feasibility Study Application

Project Identification

Project Title:

Project ID: Priority Level: Low Medium High

Client Name Client Contact (phone / email) Client Address Service Provider Project Manager (Provider)

Scope of Work

Summary of proposed feasibility study: This section sets forth the objectives, methodology, constraints, and primary questions the feasibility study will address. Provide a concise summary below.

Detailed Scope (tasks and activities) Out of Scope (explicit exclusions)

Deliverables and Acceptance Criteria

List the principal deliverables to be produced by the feasibility study and the measurable acceptance criteria for each deliverable.

Deliverable 1 Title Acceptance Criteria 1 Deliverable 2 Title Acceptance Criteria 2

Timeline and Milestones

Proposed Start Date: Proposed End Date:

Key Milestones (describe and provide target date)

Target Date:

Budget and Payment

Total Estimated Cost (USD):

Proposed Payment Schedule

Payment Method: Milestone-based Lump-sum Time & Materials

Change Order Process (procedures and approvals)

Risks, Assumptions, and Constraints

Key Assumptions Known Risks / Constraints

Confidentiality and Intellectual Property

Confidentiality: Each party agrees to maintain as confidential any proprietary information disclosed in connection with the feasibility study and to use such information solely for the purpose of performing obligations under this application. Confidential information shall not be disclosed except (a) with prior written consent of the disclosing party, (b) as required by applicable law or valid legal process, or (c) to the extent already in the public domain through no breach of this agreement.

Intellectual Property: Subject to separate written agreement, intellectual property created solely by the Service Provider in the course of performing the feasibility study will be owned by the Service Provider, with a license to the Client as specified in any ensuing contract. Jointly created work or pre-existing materials shall be governed by express written terms prior to final acceptance.

Governing Law and Dispute Resolution

This application and any resulting agreement shall be governed by the laws of the state specified below. The parties agree to attempt good faith negotiation to resolve disputes promptly; unresolved disputes shall be resolved by binding arbitration unless otherwise mutually agreed.

Governing State

Acceptance, Certification and Signatures

By signing below, the undersigned certify that the information contained in this application is true and complete to the best of their knowledge, that they are authorized to submit and approve this application on behalf of their respective organizations, and that acceptance of this feasibility study is subject to the terms, scope, schedule, budget and conditions set forth herein. Any subsequent changes to scope, schedule or budget shall be effectuated through the change order process described above.

Client Name:

By:

Date:

Service Provider:

By:

Date:

Purpose and scope of the Project Management Feasibility Study Application

A Project Management Feasibility Study Application is a structured request used to evaluate whether a proposed project is viable across technical, financial, schedule, and regulatory dimensions. The application consolidates project background, objectives, scope, assumptions, cost estimates, risk analysis, and required approvals so decision-makers can authorize a feasibility study or decline further investment.

Why use a formal feasibility study application

A standard application creates consistent submissions, documents assumptions, and preserves an auditable record for internal approvals and external funders. It reduces ambiguity about scope, clarifies decision criteria, and supports transparent allocation of resources during the review process.

Typical users and stakeholders for this application

The form is completed by project sponsors, project managers, or business analysts when seeking authorization to perform a feasibility study.

Project Sponsors and Executives — request analysis, set objectives, and approve funding.
Project Managers and PMOs — prepare scope, schedule, cost estimates, and risk registers.
Business Analysts / Subject Matter Experts — provide technical assessments and data inputs.

Reviewers usually include finance, legal, procurement, and relevant operational leaders who confirm resources and compliance before approval.

Step-by-step completion and approval flow

Follow these steps in sequence to prepare, submit, and receive a decision on a feasibility study application.

01

Draft application: Collect scope, cost, schedule, risks and supporting data.
02

Internal review: Route to finance and legal for comments and compliance checks.
03

Sponsor approval: Sponsor signs or approves budget and objectives.
04

Final decision: PMO issues authorization to proceed or decline.

Typical eSubmission and routing process

A digital workflow helps standardize routing, capture audit trails, and speed approvals while preserving records for audit and retention.

Upload: Attach application and supporting documents to the workflow.
Field placement: Add signature, initials, date, and conditional fields for reviewers.
Signer assignment: Assign roles and order for sequential or parallel signing.
Completion: System saves signed copy and audit trail automatically.

Core components every professional feasibility application should include

Ensure completeness by including the following sections; each addresses a distinct evaluation criterion used by reviewers during decision-making.

Executive Summary

One-page overview with the project objective, estimated cost, schedule highlights, and primary risks so leaders can make a quick assessment.

Scope and Deliverables

Detailed description of included work, explicit exclusions, success criteria, and tangible deliverables to avoid scope creep after approval.

Cost Estimate

Line-item budget with assumptions, contingencies, and funding source identification to support financial review and capital planning.

Schedule Overview

High-level milestones, estimated durations, and critical-path assumptions so reviewers can assess timing conflicts with other initiatives.

Risk Assessment

Identify top risks, likelihood, impact, and proposed mitigations to demonstrate due diligence and readiness to manage uncertainty.

Compliance Checklist

List required permits, regulatory approvals, vendor procurement steps, and any privacy or security constraints that affect feasibility.

Security and compliance items to record

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Authentication: Multi-factor options for sensitive approvals

Audit Trail: Timestamps, IP addresses, signer actions

Privacy Framework: HIPAA BAA available where required

Regulatory Compliance: ESIGN and UETA legal equivalence

Accessibility: WCAG 2.0 Level AA support

Common preparation and submission pitfalls

Incomplete scope descriptions that omit exclusions or assumptions, causing reviewers to request clarifications and delaying the approval timeline by days or weeks.
Underestimated cost lines or missing contingency planning that triggers repeated finance reviews and forces resubmission with revised budgets.
Insufficient supporting data for technical feasibility, such as missing vendor quotes or engineering assessments, leading to risk-averse denials.
Improper signatory authority where the listed approver lacks delegated budget authority, which can void approval and require re-execution.

Consequences of an incorrect or incomplete application

Project delay: Approval cycles extended

Funding risk: Budget requests may be reduced

Contractual exposure: Misstated scope can cause disputes

Compliance failure: Regulatory work may be blocked

Audit findings: Records may be flagged

Rework costs: Additional analysis required

Recommended workflow configuration for online submissions

Configure routing and fields to reflect approval authority and reduce manual handoffs in the review process.

Field	Configuration
Signature Order	Sequential by role to enforce approvals
Authentication	Email + optional SMS code for reviewers
Conditional Fields	Show budget detail only if estimate exceeds threshold
Attachments	Require vendor quotes and technical reports

Technical requirements and recommended integrations

Choose a platform that supports secure eSigning, document templates, and basic workflow automation to streamline submissions.

Integrations: Salesforce, NetSuite, Google Workspace, Box
Formats: PDF, DOCX, XLSX supported
Authentication: SSO and multi-factor available

Integration with procurement and finance systems reduces duplicate data entry and preserves a single source of truth for approvals and retention policies.

Typical internal timelines and processing expectations

Set realistic deadlines for each review stage and communicate expected response times to avoid bottlenecks during decision cycles.

Initial Submission:

Applicant provides completed form and attachments within defined window

Department Review:

Finance and legal should respond within 5–10 business days

Sponsor Decision:

Sponsor indicates approval or comments within 3–7 business days

Procurement Routing:

If external vendors required, procurement estimates add 5–15 days

Implementation Start:

Begin only after formal approval and budget allocation

Key milestones from submission to study authorization

These numbered milestones show the sequential actions from initial request through authorization to commence a formal feasibility study.

01

1. Submission Complete

Applicant submits form and required attachments for intake.

02

2. Preliminary Screen

PMO verifies completeness and assigns reviewers.

03

3. Detailed Review

Finance, legal, and technical reviews evaluate feasibility.

04

4. Authorization

Sponsor or governance board issues approval or denial.

Selected eSignature vendor comparison for feasibility application workflows

Comparison of starting prices and key capabilities across vendors to inform procurement of an eSignature platform for submission and approvals.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the application and eSubmission

Answers to common questions about legal validity, eSigning, signatory authority, and correcting submissions.

Need help? Contact support

Is an electronically signed application legally binding?
Yes if the signature meets ESIGN and applicable state law requirements. The ESIGN Act (15 U.S.C. ch. 96) and UETA authorize electronic signatures where not otherwise excluded.
Can I use an eSignature for all parts of the application?
Generally yes, but certain jurisdictions or document types may require wet signatures, notarization, or witnesses. Confirm exceptions before relying on eSignature alone.
Who is authorized to sign approvals?
Signatories must have documented delegated authority from finance or governance. Check internal delegation policies before listing approvers on the form.
What supporting documents should be attached?
Include vendor quotes, technical assessments, risk registers, and budget spreadsheets. Omitted attachments commonly trigger reviewer requests and slow approvals.
How do I correct a submitted application?
If changes are needed, withdraw or void the original submission where the platform permits and resubmit a corrected application with version notes for the audit trail.
How do I confirm retention and audit requirements?
Follow corporate records policies and applicable laws (IRS, HIPAA, or industry-specific regulators). Maintain signed copies and audit logs for the durations required by statute or policy.

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