Can the proposal be e-signed?

Yes. Electronic signatures are generally enforceable under the ESIGN Act and UETA when intent, consent, attribution, and retention are present. Ensure consumer-facing disclosures where required and use an audit trail to document intent.

When is notarization required?

Most feasibility proposals do not require notarization. Notarization is only necessary when the underlying contract or a state law requires a notarized signature or acknowledgement for recordability.

How do I correct an error after signing?

If a signature is incorrect, execute an amendment or re-execute a corrected proposal. Record the reason for correction and obtain signatures from all original signers to preserve chain of custody.

How long should I retain signed proposals?

Retain signed proposals for at least three years for tax and audit support and longer if contracts or industry rules require it; healthcare records may require six years of retention.

Who can sign on behalf of the organization?

Only persons with delegated authority or signature power may bind the organization; confirm signatory authority in corporate delegation records or procurement policy.

What authentication level is recommended?

Use at least email verification for low-risk proposals. For sensitive or regulated projects, use multi-factor authentication or stronger signer ID methods to reduce repudiation risk.

Electronic Signature
Templates
Project Management
Project Management Feasibility Study Proposal

Project Management Feasibility Study Proposal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Project Management Feasibility Study Proposal

Project Identification

Project Title Project ID

Client Name: Client Contact:

Client Address

Service Provider: Provider Contact:

Service Provider Address

Scope of Work

This Feasibility Study Proposal (the "Proposal") sets forth the scope, deliverables, estimated timeline and cost for an analysis to determine the technical, operational, and financial feasibility of the proposed project. The study will produce findings, recommendations and a go/no-go decision basis to assist Client decision-makers.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance Criteria

Deliverable 1: Feasibility Report (Executive Summary, Technical Assessment, Cost Estimate, Risk Analysis)

Deliverable 1 - Acceptance Criteria

Target Delivery Date:

Deliverable 2: Implementation Roadmap and High-Level Schedule

Deliverable 2 - Acceptance Criteria

Target Delivery Date:

Timeline & Milestones

Project Start Date: Projected End Date:

Key Milestones (name, deliverable, target date)

Budget & Payment

Total Fixed Fee for Feasibility Study: $

Payment Schedule

Reimbursable Expenses: Approved travel and third-party fees as incurred

Change Order Process

Assumptions & Constraints

Confidentiality

Each party shall retain in confidence all proprietary, commercial and technical information designated in writing as confidential or which by its nature is reasonably understood to be confidential ("Confidential Information"). Confidential Information shall not include information that is or becomes publicly available other than through a breach of this Proposal, or which a receiving party can show by contemporaneous written records that it knew prior to disclosure.

The receiving party shall not disclose Confidential Information to any third party except to those employees, contractors and advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein. Upon reasonable written request, Confidential Information (and all copies thereof) shall be returned or destroyed.

Liability, Indemnity & Governing Law

Limitation of Liability: Except for willful misconduct or gross negligence, neither party shall be liable to the other for indirect, incidental, special or consequential damages arising out of or in connection with this Proposal, whether in contract, tort or otherwise, even if advised of the possibility of such damages. In no event shall either party's aggregate liability for direct damages arising out of this Proposal exceed the total fees paid for the Services under this Proposal.

Indemnity: Each party shall indemnify and hold harmless the other from and against claims, liabilities and expenses arising from the indemnifying party's breach of this Proposal or its gross negligence or willful misconduct in performance of the Services.

Governing Law: This Proposal shall be governed by and construed in accordance with the laws of the jurisdiction identified below without regard to conflict of law principles.

Governing Jurisdiction

Acceptance & Authorization

By signing below, the parties acknowledge and agree that this Proposal accurately reflects the work to be performed, the assumptions, schedule, and fees. This Proposal becomes a binding agreement when executed by authorized representatives of both Client and Service Provider.

Authorized Representative for Project Management and primary contact for execution and change notices:

Project Manager (Service Provider)

Client:

By:

Date:

Service Provider:

By:

Date:

What a Project Management Feasibility Study Proposal Is

A Project Management Feasibility Study Proposal is a formal document that evaluates whether a proposed project is viable, affordable, and aligned with organizational objectives. It summarizes scope, technical approach, schedule, cost estimates, risk assessment, stakeholder roles, and success criteria so decision makers can compare alternatives and decide whether to proceed. The proposal typically includes an executive summary, detailed assumptions, resource requirements, deliverables, and recommended next steps. It is used by sponsors, PMOs, and funding committees to approve, revise, or reject proposed initiatives.

Why a Clear Feasibility Proposal Matters

A well-prepared feasibility proposal reduces uncertainty, clarifies decision criteria, and provides a defensible basis for funding and scheduling decisions. It helps align stakeholders around scope and measurable success metrics while surfacing key risks early.

Who Typically Prepares and Reviews This Proposal

Final approval commonly rests with the funding authority or executive steering committee after review and revision.

Project Sponsor: Executive or business owner who requests funding and provides strategic direction.
Program / PMO Analyst: Develops cost, schedule, and risk sections and coordinates inputs across teams.
Finance / Procurement Reviewer: Validates cost estimates, procurement needs, and compliance with budget rules.

Essential Sections to Include in a Professional Proposal

Include six core sections to ensure completeness and decision-readiness when submitting a feasibility proposal.

Executive Summary

Concise project overview, recommended option, top-level costs, schedule, and go/no-go recommendation for quick executive review.

Scope & Objectives

Clear description of deliverables, boundaries, exclusions, and measurable success criteria to prevent scope drift during execution.

Technical Approach

Description of methods, technologies, and major milestones, including assumptions and any required third-party services or integrations.

Cost Estimate

Detailed one-time and recurring costs, breakdown by labor, hardware, software, and contingency to support budget approvals.

Schedule

High-level timeline with critical milestones, lead times for procurement, and an estimate of resource allocation by phase.

Risk & Mitigation

Key risks ranked by impact and probability plus specific mitigation actions, triggers, and monitoring responsibilities.

Step-by-Step: Preparing and Submitting the Proposal

Follow these sequential steps to prepare an accurate feasibility study proposal and move it through approval efficiently.

01

Draft Outline: Assemble sections and assumptions before detailed estimating.
02

Costing: Build labor and expense estimates with supporting quotes.
03

Stakeholder Review: Circulate draft to sponsor and finance for feedback.
04

Finalize & Submit: Collect signatures and deliver the final proposal to the funding authority.

Where to Route and File the Completed Proposal

Common routing paths and filing destinations depend on organizational structure and whether the proposal supports external funding or regulatory review.

PMO Repository: Primary storage for governance and version control.
Sponsor Office: For executive review and sign-off.
Finance / Budget Office: For budget validation and fund allocation.
External Funders: Send copies to external sponsors or grant administrators when required.

How to Configure an Online Proposal Workflow

When using an eSubmission platform, set up fields and authentication to match your internal approval rules.

Field	Configuration
Authentication Level	Email verification \| SMS code \| KBA as required
Signature Fields	Designate signature, printed name, and date fields
Conditional Fields	Show or hide sections based on selected options
Audit Trail	Capture timestamps, IP addresses, and action history

Digital Signing, Formats, and Integrations

Align platform capabilities with governance controls and recordkeeping policies to preserve auditability and compliance.

Integrations: Salesforce, NetSuite, Microsoft 365
File Formats: PDF, DOCX, HTML, XLSX
Authentication: Email, SMS, or KBA

Common eSignature Pricing and Feature Snapshot

Comparison of typical entry-level pricing and key capabilities across vendors. signNow is listed first per vendor ordering requirements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and Compliance Considerations for the Proposal

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamped history and signer metadata

HIPAA: BAA available for protected health information

ESIGN / UETA: Meets U.S. e-signature legal requirements

SOC 2: SOC 2 Type II certification available

21 CFR Part 11: Supports FDA-regulated electronic records when required

Common Preparation Errors to Avoid

Unclear assumptions: omitting key assumptions leads to misaligned cost baselines and later disputes.
Incomplete cost detail: rolling contingency into line items without breakdown makes approvals difficult and increases revision cycles.
Missing stakeholder sign-off: failing to secure early endorsements delays approvals and prolongs decision timelines.
Ambiguous scope: vague deliverable definitions cause scope creep and post-approval disagreements.

Risks and Consequences of an Incorrect Proposal

Funding Delay: Budget approvals postponed

Contract Dispute: Increased legal exposure

Cost Overruns: Unexpected expenses incurred

Regulatory Risk: Noncompliance in regulated industries

Reputational Harm: Loss of stakeholder confidence

Project Cancellation: Sponsor withdraws support

Practical Tips for Accurate and Efficient Completion

Adopt these practices to improve clarity, speed up approvals, and reduce rework when preparing a feasibility proposal.

Standardize Templates

Use a consistent proposal template with pre-defined fields and drop-down options to reduce variance and speed reviewer comprehension.

Validate Estimates

Obtain at least two independent cost quotes for major line items and document assumptions to support credibility.

Use Electronic Workflows

Automate routing, signer authentication, and audit capture to shorten approval cycles and preserve an evidentiary trail.

Record Decisions

Keep a decision log tied to the proposal to document approvals, scope changes, and conditional commitments.

Who Is Authorized to Sign a Proposal

Project Sponsor

Typically an executive or director-level individual with budget authority who endorses scope and funding. Their signature confirms strategic alignment and resource commitment for the proposal.

Authorized Signatory

A legal or procurement officer empowered to bind the organization contractually. Their signature validates legal terms, financial commitments, and compliance with organizational delegation rules.

Real-World Examples of Electronic Proposal Use

Organizations across sectors use electronic signature platforms to accelerate proposal approvals and maintain auditability.

Martin Properties — Tim Martin

The firm moved feasibility approvals online to eliminate in-person signings and paper routing.

Time-to-sign decreased substantially on mobile devices.
Tim Martin reported that processing and executing documents online preserved compliance and sped approvals while allowing remote stakeholders to review and sign quickly.

BIS — Dan Rotelli

BIS adopted a secure signing workflow to meet enterprise security controls and streamline procurement approvals.

SOC 2 compliance influenced vendor choice.
Dan Rotelli noted that selecting a platform with strong security and audit features helped the company satisfy compliance needs and shorten contract cycles.

Frequently Asked Questions and Troubleshooting

Answers to common questions about preparing, validating, and executing a Project Management Feasibility Study Proposal.

Need help? Contact support

Can the proposal be e-signed?
Yes. Electronic signatures are generally enforceable under the ESIGN Act and UETA when intent, consent, attribution, and retention are present. Ensure consumer-facing disclosures where required and use an audit trail to document intent.
When is notarization required?
Most feasibility proposals do not require notarization. Notarization is only necessary when the underlying contract or a state law requires a notarized signature or acknowledgement for recordability.
How do I correct an error after signing?
If a signature is incorrect, execute an amendment or re-execute a corrected proposal. Record the reason for correction and obtain signatures from all original signers to preserve chain of custody.
How long should I retain signed proposals?
Retain signed proposals for at least three years for tax and audit support and longer if contracts or industry rules require it; healthcare records may require six years of retention.
Who can sign on behalf of the organization?
Only persons with delegated authority or signature power may bind the organization; confirm signatory authority in corporate delegation records or procurement policy.
What authentication level is recommended?
Use at least email verification for low-risk proposals. For sensitive or regulated projects, use multi-factor authentication or stronger signer ID methods to reduce repudiation risk.

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